Postal Clerk Cover Letter Example

Postal Clerks work in post offices and undertake various clerical and postal service tasks. The job involves picking up, opening, and dumping mail bags, separating and sorting, and distributing incoming mail, and moving mail processed to designated areas for dispatch. Hiring managers often look for applicants who can depict strong multitasking and organizational skills.

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Postal Clerk Cover Letter example

Postal Clerks are professionals who undertake responsibility for organizing and distributing mail. These professionals sort the received posts and arrange the parcels for distribution. They also complete several associated tasks at the post office. The combination of tasks at the post office often includes receiving letters, and parcels, selling postage and revenue stamps, filling and selling money orders, placing mail in pigeon holes, and examining mail for correct postage.

What to Include in a Postal Clerk Cover Letter?

Roles And Responsibilities

  • Inspecting incoming mail and ensuring that correct postage is used.
  • Preparing packages and letters for mailing and transport.
  • Calculating mailing costs of letters, packages, and parcels by weighing and computing.
  • Attaching correct postages, and proper labels.
  • Sorting incoming and outgoing mail by hand or with a machine.
  • Classifying the mail as per the type and destination.
  • Answering customer’s questions about procedures, regulations, and mailing methods.
  • Responding to customer complaints and problems by researching as necessary.
  • Verifying recipient information for registration and obtaining signatures before the dispensation.

Education & Skills

Postal Clerk Skills:

  • Strong computer skills.
  • Well-organized along with sharp attention to details.
  • The ability to work under pressure.
  • Good communication skills.
  • Basic literacy to read and understand.
  • Experience with mail sorting and postage meter machines.

Postal Clerk Education Requirements:

  • High school diploma or GED.
  • Prior work experience.
  • Citizenship of the country.
  • The ability to pass background checks and medical assessment.
  • The ability to comply with applicable selective service registration requirements.

Postal Clerk Cover Letter Example (Text Version)

Dear Mr./Ms.

Please accept this letter, and my attached resume as my interest to apply for the open job position – of Postal Clerk that is currently available with ***. As a highly experienced and motivated individual with more than five years of experience in postal and mail services, I believe my expertise, and multitasking abilities make me a promising candidate for this job role. I am sure that by being a part of your postal service, I can develop my skills while simultaneously contributing my experience to your department.

In my previous role at **, I was tasked with the duty of handling customer inquiries, and complaints, processing transactions, and opening and closing accounts. I have hands-on experience using relevant software programs, and I excel in MS Office. My excellent problem-solving skills, along with my knack for coming up with innovative solutions have eased even the most difficult customers also easily.

At my current workplace, I perform the following tasks –

  • Providing key mail/postal support to the ***, enabling me to work well in a fast-paced environment like ***
  • Talent for receiving, sorting, and delivering a variety of incoming mail along with the ability to provide comprehensive mailroom support.
  • Sorting mail, disposing of junk mailing, weighing the mail to determine the exact correct postage, and arranging all mail for timely pickup.
  • Utilizing my strong communication and interpersonal skills to build a relationship with personnel across the company.
  • Earned “Best employee of the month” on four different occasions for my work ethic and tremendous performance.
  • Excellence in providing quality service with patience, and dignity while maintaining time and work prioritization.

My motivated and enthusiastic nature, with a constant, thrive to look for new opportunities enables me to provide excellent services to customers. I am confident that my experience and skills would be an immediate asset to the post office.

I am looking forward to meeting you in person so that we can discuss how best of a match I can be for this role. Thank you for your time and consideration.

[Your Name]

Postal Clerk Cover Letter Example with No Experience(Text Version)

Dear Mr./Ms.

I am thrilled to be applying for the Postal Clerk position at ***. Having completed my high school diploma with a 6.7 CGPA, and having a 475 score on the postal exam, I trust that my postal work knowledge and commitment to work make me a suitable candidate for the job with ***.

I have recently graduated from ***, where I was a Senior Treasurer. My love for helping others, learning, and consistent commitment to discipline and punctuality were some of my key success indicators in high school. And I know that all these traits are the basic eligibility and useful parameters that will help me serve as a Postal Clerk. Most importantly, the school student treasurer role is the most trusted, as I had to handle a lot of money and confidential documents in my custody, and I consider it to be my most treasured asset to date.

Here are some of the key traits that will help me serve your department –

  • Working knowledge of MS Office, with strong knowledge of internet browsing and applications.
  • Comfortable driving in all types of inclement weather conditions.
  • Strong interpersonal, communication, and customer-service nature.
  • The ability to sort and distribute mail.
  • The most crucial skill – is the ability to easily understand and make out the most illegible handwriting.
  • Familiarity with shipping and receiving procedures.

My abilities to modify and make minor changes in postage scales, coupled with my extraordinary arithmetic computation skills would be effectively put into practicality as I join as your next Postal Clerk. My accurate and fast counting skills and my knowledge of using GPS and navigation systems give more weight to my job application.

An opportunity to meet you once in person would be beneficial as I am confident that you will understand that I am a suitable contender for the Postal Clerk role. Please call me at () or mail me at () to schedule a meeting.

Thanking you,
[Your Name]


An ideal Postal Clerk cover letter should highlight career achievements and expertise. Mention skills and expertise that will make you seem better than your competitors. Customize your cover letter according to the place of work you are applying for and always research it and the recruiting manager in advance.

If you don’t have any experience in the field, highlight your career strengths and your skills relevant to the post you are applying for. This way the reader gets an idea of how hiring you will be a benefit for their company.

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