If you haven’t heard from a job application that you applied recently, it is best to send a well-prepared follow-up cover letter that updates and impresses your candidacy. A good follow up letter after submitting a resume also emphasizes your exceptional technical skills to the hiring desk without sounding annoying or desperate.
Types of Resume Follow-Ups
A Resume Follow up Letter is one of the little-known ways to boost your resume a mile further than the ordinary. To draft a unique follow up letter after sending the resume, you need to study the latest trends to formats and technical vocabulary that must be used in a follow-up letter.
To start with, choose a fitting mode of following up on your resume. It is better to adopt the mode you sent the resume, to send the follow-up letter as well.
The best-recommended way to follow up on your resume without sounding inappropriate is with a well-written email or electronic message directly to the hiring committee. By opting for an email follow up for your CV, you are choosing a safe and proactive way of connecting with the prospective employer.
It is better to make the follow-up resume phone call at the earliest or last hour of the working day, as hiring managers are less busy at these intervals. If you cannot reach the hiring desk, it is best to leave a message rather than calling multiple times.
You can also write a traditional follow-up letter after a resume has been sent seeking an update on your job application via the snail mail address of the company. However, be prepared to await your response as well.
If you live close to the office, a direct visit to the office will demonstrate your superlative interest in the job offer.
7 Reasons to Send a Resume Follow Up Email
It is natural to wonder when is the right time to follow up on a resume application you had sent some time ago. If you’re wondering what is the right code of conduct for sending a resume follow-up email, check your reasons with the below checklist first-
1. You don’t Hear Back within 2 Weeks
If you have not received any response regarding your job application with two weeks, it is best to send a polite email seeking an update to the recruiter. Do not seek updates if your job application was sent lesser than 14 days ago as it makes the letter sound desperate.
2. You need to Take a Decision
If you’re in haste or need to take an important decision that affects the job offer, it is best to intimate your urgency via a follow-up email after giving your resume.
3. Project your Interest
A well-furnished follow-up email is a shortcut to re-establish your candidacy to the hiring desk. New achievements and technical skills that make you perfect for the job are worth brief mentions here.
4. Close Date is Past
If the job posting has expired or closed, it is best to ask the recruiter’s on an update about your job application. Experts recommend candidates to wait a week after the close-date to prove courteousness.
5. To update the mode of Contact or Availability
In case you have shifted from your address given on the resume, it is best to update the same with the hiring desk via a follow-up letter. Candidates can also utilize this opportunity to ask when to follow-up next for a positive response from the recruiter.
6. You have Another Offer
In case you have another lucrative offer and want to withdraw your job application, a resume follow up email letter can make the task easier as well as diplomatic.
7. You have questions about the job
To know the Hiring Process better, it is better to use the follow-up email to clear your doubts or confusion about the job description. You can also use this opportunity to request the list of Technical Qualifications needed for the interview.
7 Ways to Write Email Cover Letter to Follow Up After Submitting a Resume
After a cooling down period of two weeks past the date of sending your resume, it is best to send a casual yet professional follow up email after application to update your status. A properly written follow up email can reemphasize your chance as a fitting candidate with the soft skills used in writing the letter.
We have compiled a flawless format and instructional guidance to help you create a winning follow up email for your resume.
Depending on the format used to send the resume such as face-to-face, mail or email, candidates must continue using the same mode of communication for the follow-up email template as well. Hiring managers recommend sending an email for follow-up letters as it eases documentation of the candidate in addition to quicker responses. For the quickest response, phone and face-to-face conversations work best.
• Clear Subject Line
Hiring managers going through emails need precise technical information about your candidacy to update your job application. The best way to write a follow-up resume subject line is by mentioning your title of the job, your name and hiring venue or date.
• Begin Courteously
It is mandatory to maintain a polite tone in your follow up email to recruiter. Avoid being personal as the follow-up email is also a mini-interview for the candidate. Use positive and professional salutations to begin your follow up letter. As a bonus, begin the email by thanking the reader for taking the time to go through your letter!
• Condense it
It is best to brief, trim and shrink your letter to a few lines to highlight the important questions you want the hiring manager to see, without missing any pivotal points.
• Briefly Hint at your Exceptionality
It is smart to use the follow-up letter before the interview to emphasize your proof of candidacy and technical qualifications. Not only does this make the recruiter remember you, but it also proves your genuine interest in the job application.
• Edit and Proofread
Finally, you must customize and proofread your follow up cover letter until you are sure of its accuracy to professionalism. Ask a friend or acquaintance to scan the letter once you are done!
To avoid coming off as annoying or irritating in your professional follow up email cover letter, you must assess multiple follow up resume letters to pick up diplomatic vocabulary for use in the follow-up letter. In addition to the layout and formats, for example, follow up letters also help you how to include important questions in a resume without sounding derogatory!