Dental Office Receptionist Cover Letter Example

The Dental Office Receptionist role requires a professional who has strong administrative skills, good customer service skills, and a good understanding of medical terms. The ability to multitask and pay attention to small details is absolutely essential.

The Dental Office Receptionist Cover Letter Sample below highlights the applicant’s strong attention to detail and familiarity with the associated office environment. You can also use this letter to customize it according to your needs. If you have experience working in the dental office, mention that specifically in your cover letter. The details of the sample below can be changed to match your experience and abilities. This cover letter is the general format and terminology you should consider while writing your letter.

Dental Office Receptionist Cover Letter example

A Dental Office Receptionist is responsible for scheduling, rescheduling, and canceling patients’ dental appointments as required. They conduct all administrative duties that are needed to ensure that dental practice is running smoothly. Some of the core responsibilities include entering patient information onto the data systems, answering patients’ questions, and arranging referrals to other dental specialists.

What to Include in a Dental Office Receptionist Cover Letter?

Roles And Responsibilities

  • Greeting and welcoming patients visiting the practice.
  • Scheduling, rescheduling, or canceling appointments as needed.
  • Updating patient records and documenting recent treatments and procedures.
  • Scheduling follow-up appointments and providing telephonic reminders.
  • Communicating with medical insurance providers to determine if patients are required to make co-payments.
  • Verifying methods of payment and collecting payments.
  • Performing general office duties including telephones, photocopying, filing, and faxing.

Education & Skills

Dental Office Receptionist Skills:

  • Proven experience working in a dental office.
  • Sound knowledge of dental terminology.
  • Working knowledge of general administrative practices.
  • Good telephone etiquette.
  • Exceptional organizational skills.
  • Excellent customer service skills.
  • Proficiency in dental practice management software.

Dental Office Receptionist Education Requirements:

  • High school diploma or GED.
  • Certification in office administration, or medical administration.

Dental Office Receptionist Cover Letter Example (Text Version)

Dear Mr./Ms.,

This letter is being submitted to apply for the Dental Office Receptionist position that is now available at ***. As a highly experienced and detail-oriented individual with more than 10 years of experience in providing administrative and receptionist support in various capacities, I believe that I would be a great fit for your office. Combining key strengths in communication, planning, scheduling appointments, and the ability to make even the most terrified patient feel comfortable at ***, I now seek an opportunity where I can utilize my expert skills by working as your next Dental Office Receptionist.

My background includes working in various capacities and shouldering a plethora of duties including calendar and event management, greeting patients, collecting payments, ordering supplies, and patient billing. A sample of my key contributions include –

  • Worked as Dental Receptionist for more than 4 years and gained hands-on experience in greeting and guiding patients appropriately.
  • Knowledge to deal with insurance agents, and assist patients in form filling, billing, and processing payments; strong fluency with POS transactions.
  • Streamlined patient wait time, and maintained disciplined and correct queuing systems saving the patient time.
  • Handling patients and their concerns with empathy.
  • Planned and executed several office-related programs and events, and brought dental hygiene awareness to the general public.

In the Dental Office, I strongly believe that my role is not only about being an assistant at the front desk, but it is also about serving the patients who are anxious, and want mental and emotional support. I assure you that I would be a part of the organization’s mission and would contribute my best to make daily routines efficient and organized.

Thank you in advance for your consideration, and I look forward to our conversation.

[Your Name]


There are many ways in which a Dental Office Receptionist’s cover letter can be written to impress. However, choosing your way and style to write is considered the best. Here we have with us some cover letter writing tips for your reference –

  • The correct use of language is essential, as your cover letter is the main mode of communication, all the words and sentences written should be clear and meaningful.
  • Make sure the cover letter is interesting enough to catch the recruiter’s eye and he/she takes time to go through it completely.
  • Mention your front office or administrative assistant skills, and how these skills can act as a link between the management and the patients.
  • Don’t delve into reasons for dismissal from your previous position, as it will not show your value to the company.

For Resume help, check out our extensive Dental Office Receptionist Resume Samples.



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