Department Head Cover Letter Example

The Department Head takes charge of a department. The primary role of a department head is to monitor the persons who are working under him. He sets the goal for the team and develops strategies to achieve the goals. He is responsible for all day-to-day activities in an organization.

The key to getting your desired job is to write an impressive cover letter. Use our Department Head Cover Letter sample and customize it according to the company you are applying to. You can also use our cover letter generator for all your cover letter needs.

Department Head Cover Letter example

What to Include in a Department Head Cover Letter?

Roles And Responsibilities

A department head will give production plans. He guides managers in production planning and execution. Time management, resource management, raw material usage, work allotment to staff, end product tracking, etc., are the responsibilities of a department head.

  • Schedule regular client and department meetings.
  • Build productive and long-term relationships with customers.
  • Maintain existing customer base and identify and develop new customers.
  • Ensure service levels meet or exceed customer expectations.
  • Address employee grievances and build a positive working environment for employees.
  • Develop department budgets and establish cost-reduction initiatives.

Education & Skills

Cover letter for the Department head should mention the following skillsets:

  • Excellent verbal, written, and telephonic communication.
  • Human resource management and time management.
  • Customer handling skills.
  • Excellent interpersonal skills and public speaking skills.
  • Positive attitude and a growth mindset.
  • In-depth knowledge in the core department.
  • Good negotiation skills.

A cover letter for a Department head often mention the following qualifications:

  • High school diploma.
  • Master in that particular field is required.
  • Doctorate in that specific subject.

Department Head Cover Letter Example (Text Version)

Dear Mr,/Ms.,

Kindly accept my application for the department head position, which is vacant in your company [XXX Industries]. I am confident that my educational qualifications and prior work experience as a department head in [YYY industries] suit this job opening. I believe that the skills and knowledge acquired through my experience will suit your company.

[XXX industry] has been a pioneer in the manufacturing sector for the past 20 years. They are specialized in manufacturing new and critical components using VMCS, HMCS, and ensure high quality. I believe that your company will provide me with an ideal and highly equipped platform to enhance my skills and knowledge in the manufacturing industry.

I was guiding the manager and other staff of my department to achieve high quality and precise Components. I have successfully convinced our client of a new project which required small changes in its specification.

At my current workplace, my daily responsibilities include:

  • Scheduling daily meetings.
  • Monitoring staffs.
  • Setting quality control standards as per the requirement of the clients.
  • Recruiting and training newly appointed staff.
  • Random inspection of some components.
  • Maintaining a good relationship with staff.
  • Client handling.
  • Fixing the pay scale as per the performance of each staff.
  • Achieving monthly production targets by coordinating with various teams and operators.

As a department head for the past 15 years, I have gained lots of knowledge in the manufacturing sector and client handling. I have achieved an award for client handling and managing staff. I believe that I can be an invaluable asset to the company.

Thank you for your time and consideration.

[Your Name]


Your Department Headcover letter should include your education qualifications, work experience, career achievements, and relevant skills. Highlight the skills that express yourself as a good leader and capable of managing people. Use our Department Head Resume Sample to create a good resume and increase the chances of getting hired.



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