Hospital Clerk Cover Letter Example

Hospital Clerks are hired to undertake the crucial task of completing various administrative and clerical tasks typically in a hospital setting. These duties may often include welcoming patients, answering phone calls, scheduling appointments, filing documents, and completing all other tasks as required. To ensure success in this occupation, the applicant is expected to be organized, and possess superior customer service skills.

Submit a fantastic cover letter alongside your intended resume to secure your personal interview round. Your Hospital Clerk Cover Letter should be able to show your expertise in leading and guiding the patients in the hospital. Our Hospital Clerk Cover Letter Sample has the ideal mix of skills and prior job experience to assist you in writing a winning cover letter.

Hospital Clerk Cover Letter example

A Hospital Clerk is also known as the Hospital Admitting Clerk. These individuals act as the first point of contact for patients who visit the hospital and are accountable for specific administrative and clerical duties such as – verifying the patient’s dietary restrictions, delivering medications to a skilled nursing facility for an in-house pharmacy, and helping patients in getting a comfortable stay at the hospital. They are additionally responsible for ensuring that the hospital runs smoothly.

What to Include in a Hospital Clerk Cover Letter?

Roles And Responsibilities

  • Informing about insurance coverage patients and families.
  • Reviewing medical charts and updating medical records.
  • Communicating with other hospital staff members regarding patient status, insurance information, and other pertinent data.
  • Collecting data from medical tests, and entering the same into the patient’s medical record.
  • Providing clerical support for the billing department by processing payments, and entering payment information into the computer system.
  • Greeting patients, answering phones, and scheduling appointments.
  • Entering data into the computer, and recording detailed descriptions of the treatment provided to the patients.

Education & Skills

Hospital Clerk Skills:

  • Basic understanding of common medications and spellings.
  • Previous clerical or administrative experience.
  • The ability to multi-task.
  • Great communication skills.
  • Computer skills to enter data, fill orders and respond to emails.
  • Strong organizational skills.
  • The ability to manage multiple tasks simultaneously.

Hospital Clerk Education Requirements:

  • High school diploma or GED.
  • Diploma or certificate program in health information management or medical terminology.
  • CPR certification.

Hospital Clerk Cover Letter Example (Text Version)

Dear Mr./Ms.

I am writing to apply for the position of Hospital Clerk with ***. I am an Admitting Clerk professional with over 8 years of experience in the healthcare industry. In my current position as Ward Clerk with ****, I am responsible for providing customer service and clerical support to the management and patients.
In this role, I am responsible for maintaining and documenting accurate paperwork on patient files and communicating efficiently with staff, doctors, and patients to communicate regarding patient status. I excel at multitasking and ensure that all patient data and information are properly filled and maintained confidentially.

The following job qualifications signify my eligibility for this job role –

  • Responsible for handling patient inquiries and complaints, and solving 95% of the inquiries and complaints on the first call.
  • Maintaining patient satisfaction rating and on average received 4.9/ 5 ratings.
  • Versatile experience working in various departments of healthcare and the medical field, providing services like – documenting and scanning consent forms, assisting doctors and nurses, training new employees on office duties, and maintaining patient charts.
  • Familiarity with the procedures and protocols of the hospital setting, along with strong knowledge of documentation relating to a hospital setting.
  • Well-versed with medical terminologies, and a deep understanding of hospital procedures, while handling patient information and maintaining patient records skillfully.

Apart from these skills, and experience, I have a bachelor’s degree in Healthcare Management, which allows me to understand the nuances of the job efficiently. One of my other core traits is my ability to multitask, and I believe that for working in a healthcare setting, the job role must be able to handle several tasks at the same time, and simultaneously be detail-oriented and efficient. I fit this qualification, and I can as well do my job quickly. I am also very comfortable working under pressure, and I can skillfully handle stressful circumstances without becoming overwhelmed.

I would love the opportunity to meet you in person to discuss how my experience would be a good fit for this role at ***. Please feel free to contact me by phone or email anytime to set up an interview time that works for you!

[Your Name]

Hospital Clerk Cover Letter Example with No Experience(Text Version)

Dear Mr./Ms.

Your job advertisement seeking a new Hospital Clerk for your **** piqued my interest as I could relate my educational background, and skillset to meet the needs of your job requirement. As a recent diploma holder in Hospital Management, I would like to offer my services to **** as their next Hospital Clerk, a role that I am positive I can perform even under no or minimal supervision and training.

Even though I have not been under direct employment, I have certain job-specific expertise under my belt. Last summer, I volunteered at **** facility and worked as their front desk associate (a temporary position). During my tenure, I gained hands-on experience with the various functions of different departments. This expertise encompassed and allowed me to learn the clerical and support roles efficiently and quickly. I am aware of each department’s administrative work and gained exposure to handling patient records and admission/discharge-related duties.

To simply describe my professional personality, I am a committed and self-motivated person who can manage time and work skillfully, with an ability to work in any type of team environment. I have complete knowledge of MS Office and have ample experience in using hospital software. Throughout my student life, and while volunteering at ***, I have demonstrated my detail-oriented nature and analytical abilities. Hence, I believe that I am a good choice for this post.

Moreover, I am willing to go the extra mile and get the job done. I also believe that working in a team environment helps us to achieve common goals faster. If my profile interests you, please feel free to call me at () or email me at () so that we can meet and discuss the logistics of how I can contribute to ****while employed as a Hospital Clerk.

In the interim, I thank you for reviewing my job application!

[Your Name]


Show your hiring manager what you’re capable of with your Hospital Clerk Cover letter. Some pointers to consider when writing this cover letter include –

  • Review the job posting to identify the skills that the employer is seeking from job applicants.
  • Share an instance in which you had to balance several tasks simultaneously and how you managed to finish them all.
  • Include why you want to work for this company and what makes you a good fit for this position. The more specific details you include, the better chance you have of getting hired!
  • Highlight your customer service skills and how you can make patients feel comfortable and welcome.

Once you’ve written a great cover letter, it’s time to start working on your resume. Refer to our Hospital Clerk Resume Samples for more tips on how to write your resume and accompany it with a strong cover letter.



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