Mail Processing Clerk Cover Letter Example

A Mail Processing Clerk is a professional who sends and receives mail in the company or organization he works at. He distributes all the incoming mails to the mentioned person or department and collects outgoing mails that are to be sent. He seals and stamps the outgoing mail using the correct postage details.

Writing a cover letter for your dream job can be a very daunting task. Luckily, writing a Mail Processing Clerk Cover Letter is super easy with our sample cover letter. Our proprietary easy-to-use generator makes short work of all your cover letter needs.

Mail Processing Clerk Cover Letter example

What to Include in a Mail Processing Clerk Cover Letter?

Roles And Responsibilities

A Mail Processing Clerk ensures that the outgoing posts and packages are properly weighed, processed, and packaged. He sorts the mail according to the individual employee, company department, and categories. He forwards the misdirected emails and signs off relevant and certified packages and posts.

Education & Skills

Additionally, the cover letter for a Mail Processing Clerk should mention the following skillset:

  • Basic computer skills.
  • Recordkeeping.
  •  Interpersonal skills.
  • Organizational skills.
  • Computer proficiency.
  • Time management skills.
  • Attention to detail.

Successful cover letters for Mail Processing Clerk often mention the following qualifications and skills:

  • High School diploma or GED; relevant work experience.

Mail Processing Clerk Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am submitting this letter in response to the job position for the post of Mail Processing Clerk in [XXX Organization]. As an individual with three years of experience in Mail services, I believe my expertise makes me a promising candidate for this job. I am certain that I can be an excellent fit for your organization.

[XXX Organization] is one of the country’s top and eminent NGOs which focuses on wildlife and endangered animals. The organization promotes the highest ethical standards while doing its work and plays an important role in setting the tone for a proper compliance culture. This makes them one of the most trusted NGOs in the country. I am confident that I would significantly contribute to its vision in this role.

I am working as the Mail Processor at [YYY Group]. At my current place of work, I perform the following tasks:

  • Sorted the mails into labeled trays based on departments, sections and categorized outgoing mail.
  • Maintained records on the company database of all the incoming and outgoing mail.
  • Helped with the loading, unloading, and transferring of bulk and irrelevant mail.
  • Loaded packages and mails on weight-based conveyor belts for accurate mail processing and sorting.
  • Manually sorted and processed damaged mail with deficient postage.
  • Insured and registered all outgoing mails.

I have strong organizational skills because of my experience and education. I am physically strong, and I believe I have the required skill set for this job. My current work experience has prepared me to excel in this role and I am confident that I can significantly benefit your Company.

I look forward to meeting you in person so that we can discuss the opportunity in detail. Thank you for your time and consideration.

[Your Name]


An ideal Mail Processing Clerk Cover Letter should optimize career qualifications and expertise. Work experience should be included in the cover letter as it will help the recruiting manager understand why you could be an asset to the company. Make them aware of your resourcefulness using our Mail Processing Clerk Resume Sample to increase your chances of getting the job.



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