Office Support Cover Letter Example

The primary reason behind drafting a cover letter is to show evidence regarding your suitability for the open role. Therefore, it should include all the relevant information related to your academic qualifications, work experience, and skills. Your Office Support Cover Letter must highlight your proficiency in communicating with the clients over the phone and in person, organizing the documents, and performing other clerical duties. Keeping in consideration the latest demands of the job market, we have carefully drafted the Office Support Cover Letter Sample for your reference.

The role of Office Support is to manage the routine clerical duties of the company. He is responsible for assisting executives. His core duties include inventory management and maintaining the database.

Office Support Cover Letter example

What to Include in a Office Support Cover Letter?


Roles And Responsibilities

Some of the major job responsibilities of Office Support are mentioned below:

  • Organize the documents and records properly.
  • Maintain and update the client database.
  • Schedule meetings and appointments.
  • Identify the shortage of equipment and other supplies and restock accordingly.
  • Resolve basic equipment-related malfunction.
  • Work closely with staff members in order to help them with clerical tasks.
  • Carry out the duties of the receptionist when required.
  • Perform other regular administrative duties.

Education & Skills

Office Support Skills:

  • Proven verbal communication skills in order to communicate with clients and colleagues.
  • Excellent paper management ability to file, sort, and compile the data and organize them properly.
  • Sound financial knowledge in order to carry out basic bookkeeping duties.
  • Technical know-how to perform basic maintenance and repair work of office equipment.
  • Service-oriented in order to deal with the clients in a professional and pleasant demeanor.
  • Amazing inventory management skills in order to identify the supply requirement and restock as and when needed.

Office Support Educational Requirements:

  • High school diploma or GED (required).
  • An associate’s degree in a relevant stream is a plus.
  • Prior experience in the clerical department (preferred).
  • Familiarity with basic software and applications such as MS Office.
  • Working knowledge of office equipment like fax machines, printers, etc.
  • Genuine driving license.

Office Support Cover Letter Example (Text Version)

Dear Mr./Ms.,

Upon learning about the job advertisement for the post of Office Support at your firm, I felt compelled to submit my job application for the same. With over 3 years of prior experience in the industry, I have developed a great sense of the relevant processes and procedures.

My current job responsibilities at YZX Ltd. are mentioned below:

  • Maintain and organize the files and documents.
  • Perform data entry tasks.
  • Provide detailed information related to office inquiries to the clients.
  • Prepare payroll and maintain the time and attendance sheet.
  • Restock the office supplies as and when required.
  • Dispense the incoming mails amongst the staff.
  • Manage the office machinery such as a printer, photocopier, fax machine, etc.

I have excellent knowledge of the call transferring system, filing system, and inventory management. I am proficient in communicating with clients and answering their general inquiries along with handling all the organizational and administrative activities. I think my aforementioned expertise would be beneficial for the clerical department of the company.

Thank you for glancing at my application. I have attached my resume that would provide you with information about my experience and educational qualifications. I look forward to getting an opportunity to further explain my fitness for the open role.

Best Regards,
[Your Name]


Tips

Indicating your understanding of excellent telephone and greeting etiquettes, proficiency with basic computer applications would raise your prospects of being shortlisted for the vacant job role.

You can take assistance from our Office Support Resume Sample to get a precise idea of an ideal and compelling resume.


Resources


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