Ward Clerk Cover Letter Example

A Ward Clerk is responsible for ensuring that a hospital ward runs smoothly. They often work in a staff capacity, and their responsibilities may shift depending on the time of day they work and the needs of the ward.

They maintain the patient charts, schedule appointments, and assist with other administrative tasks. They also answer incoming calls and direct patients, visitors, and other staff members as needed. They are often the first point of contact for patient’s family members or visitors who come to see them.

In order to get a job as an Ward Clerk, you need to write a great cover letter. Use this free Ward Clerk Cover Letter Sample to help you stand out from the crowd and land the job.

Ward Clerk Cover Letter example

Ward Clerks are employed in hospitals and other medical facilities where they manage administrative tasks, including patient scheduling and billing.

The job outlook for Ward Clerks is positive, with a projected growth of 2% through 2028. This is slower than average growth compared to other jobs, but it still means there should be opportunities available.

Ward Clerks make an average salary of $34,960 per year.

What to Include in a Ward Clerk Cover Letter?

Roles And Responsibilities

  • Provide clerical support to the medical staff and patients.
  • Prepare, review, process, and file medical records, charts, and other reports.
  • Schedule appointments and maintain the organization’s calendar.
  • Ensure office equipment is in good working order.
  • Supervise transport of patients to and from operating rooms, recovery rooms, laboratories, and treatment areas.
  • Retrieve medical records for various doctors and nurses as needed.

Education & Skills

Ward Clerk Skills:

  • Written Communication: You’ll be writing letters, reports, and documents as a Ward Clerk.
  • Verbal Communication: You’ll be talking to patients, families, doctors, and other staff members.
  • Compassion: You’ll need compassion when dealing with patients and their families.
  • Problem Solving: You’ll need problem solving skills to deal with unusual situations that arise in the hospital.
  • Organization: You’ll need to stay organized in order to keep track of patient records.

Ward Clerk Education Requirements:

  • The educational requirements to become a ward clerk vary by employer. Most employers only require a high school diploma or the equivalent. In some cases, an associate’s degree may be required.

Ward Clerk Cover Letter Example (Text Version)

Dear [Hiring Manager’s Name],

I am writing to apply for the position of Ward Clerk with Fresh Meadows Medical Center. I am a customer service professional with over ten years of experience in the healthcare industry. In my current position as Ward Clerk with Jackson Hospital I provide customer service and clerical support for patients and staff.

In this role, I have demonstrated my ability to keep accurate paperwork on patient files and communicate with staff, doctors and patients regarding patient status, medication refills and other health-related issues. I am good at prioritizing tasks and ensuring that all information is properly filed.

The following are some highlights of my skills and accomplishments:

  • Managing patient records, scheduling appointments, and providing general information.
  • Maintaining records of supplies, equipment and services.
  • Supporting doctors and nurses in administrative tasks.
  • Handling both inbound and outbound calls to and from patients, families, doctors and nurses.

My customer service skills combined with my extensive experience in the healthcare industry make me an ideal candidate to fill this position at your hospital. I am highly organized, detail oriented, and able to multitask effectively. I have excellent interpersonal skills with both patients and healthcare professionals alike.

I would love the opportunity to meet with you in person to discuss how my experience would be a good fit for this role at Fresh Meadows Medical Center. Please feel free to contact me by phone or email anytime to set up an interview time that works for you!

[Your Name]


A cover letter is a great way to show your prospective employer that you are excited about the opportunity to work for them. A well-written Ward Clerk Cover Letter can help you stand out from the crowd and really let your personality shine through.

Include a brief introduction of yourself, including why you want to work for this company and what makes you a good fit for this position. The more specific details you include, the better chance you have at getting hired!

In addition to providing information about yourself, be sure not to forget about what makes them unique. Talk about their mission and values in order to show them how much you care!

Once you’ve written a great cover letter, it’s time to start working on your resume. Refer our Ward Clerk Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.



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