Real Estate Receptionist Cover Letter Example

The Real Estate Receptionist serves as the first point of contact for visitors, or clients who visit the real estate office. The job description is similar to that of any other receptionist, the only difference being the set-up and scope of the purpose. To ensure success in this role, the individual should have a thorough knowledge of front-office operations and possess excellent communication skills.

Nowadays, job openings are posted online, and therefore, job applications are sent in the form of email or are filled out through forms present online. Your Real Estate Receptionist Cover Letter should exhibit a glimpse of your exceptional job qualifications to the potential recruiter. We have created a Real Estate Receptionist Cover Letter Sample that constitutes all aspects that make you the best match for the role.

Real Estate Receptionist Cover Letter example

The Real Estate Receptionist serves as the core member of the real estate agency by acting as the first medium of contact for callers/visitors. The job role is vital in creating a positive and professional impression, providing administrative support, ensuring smooth communication within the office, and playing a key part in contributing to a welcoming and organized workplace. The most common duties carried out include – managing front desk operations, handling inquiries, assisting with various administrative tasks, and possessing a strong ability to multitask and manage a fast-paced real estate environment.

What to Include in a Real Estate Receptionist Cover Letter?

Roles And Responsibilities

  • Greeting and welcoming clients, visitors, and callers to the real estate office, answering phone calls promptly, and directing the callers to appropriate personnel.
  • Providing administrative support and assistance to real estate agents, and other office staff, and assisting in data entry, document preparation, and filing.
  • Scheduling appointments for real estate showings, property viewings, and meetings.
  • Coordinating with agents and clients to ensure timely appointments.
  • Addressing client inquiries regarding property listings, services, and general information.
  • Providing basic information or direct inquiries to the relevant real estate professional.
  • Maintaining and updating client databases, ensuring accurate and current information.
  • Receiving and distributing incoming mail and packages.
  • Coordinating outgoing mail and shipments as needed.
  • Assisting in the coordination of real estate events, open houses, and client appreciation activities.

Education & Skills

Real Estate Receptionist Skills:

  • Excellent verbal and written communication skills, with the ability to communicate professionally with clients.
  • Strong customer service orientation with a friendly and approachable demeanor.
  • Effective organizational and multitasking skills to handle a variety of tasks simultaneously.
  • Meticulous attention to detail, mainly while handling paperwork and scheduling appointments.
  • Familiarity with office software, and the ability to learn and navigate real estate management systems.
  • The ability to maintain professional appearance and behavior in a real estate office setting.
  • The capability to adapt to changing priorities and a fast-paced real estate environment.

Real Estate Receptionist Education Requirements:

  • High school diploma or GED.
  • Additional education or certification in office administration is a plus.

Real Estate Receptionist Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I’m writing to express my interest in the Real Estate Receptionist position at [Real Estate Company Name], as advertised. With an extensive background in administrative support and a desire to provide outstanding customer service, I am pleased about the opportunity to contribute to your team and provide a pleasant experience for your clients.

In my previous position as an Administrative Assistant at [prior Company], I honed my organizational and multitasking abilities while handling front desk operations, responding to questions, and scheduling appointments. I have a track record of successfully handling busy phone lines, receiving guests, and keeping a warm and professional workplace atmosphere.

I am attracted to the exciting and fast-paced nature of the real estate market, and I am ready to use my administrative abilities and energy to help your firm succeed. I am confident that my attention to detail, communication skills, and customer-focused attitude qualify me for the Real Estate Receptionist position.

My major accomplishments-

  • Real estate agents and property managers’ schedules are efficiently coordinated and organized through scheduled property showings, inspections, and appointments.
  • Property listings were maintained and arranged, with information updated on multiple listing services (MLS) and real estate websites, and the property information was accurate and complete.
  • Helps in drafting real estate documentation and contracts, including purchase agreements, leasing agreements, and property disclosures, to ensure legal compliance.
  • Organizes and guides the completion of rental and lease applications, gathering required papers, and guiding applicants throughout the process.
  • Assist real estate agents and brokers with administrative tasks such as marketing material preparation, meeting scheduling, and client events or open houses.

I am pleased about the opportunity to apply my talents and passion to the Real Estate Receptionist position at [Real Estate Company Name]. I am positive that my experience and skills match the criteria of the role, and I am eager to contribute to the success of your organization.

Thank you for reviewing my application. I look forward to exploring how my skills and qualifications might assist [Real Estate Company]. Please see my resume attached for evaluation.

[Your Name]


Most applicants submit a standard structure in their respective cover letters. However, if you want to stand out from other applicants, and want to impress your employer, you should make your page informative and presentable. Follow these tricks and make your Real Estate Receptionist Cover Letter shine –

  • Carefully go through the job listing, and focus only on such things that are expected from the applicants. Highlight your own experience and competence in the cover letter.
  • Start your cover letter with a powerful introduction such as – about your career choices and professional capabilities.
  • Every sentence in your letter should make sense, so it is better to avoid clichés like “I am sending this letter in response to your job application” as this occupies much of your valuable space which can be used for writing other important statements.

Also, don’t forget to use our Real Estate Receptionist Resume Samples, you can download the one that matches your cover letter in just seconds!



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