An Executive Office Assistant job duty includes answering phone calls, screening visitors, making travel arrangements, filing and organizing documents, recording meeting minutes, and undertaking basic bookkeeping tasks. Other core duties are listed on the Executive Office Assistant Resume as follows – preparing financial statements and memos; handling bookkeeping tasks; filling and retrieving corporate records and documents; researching and conducting data to prepare documents for review; helping prepare for meetings; greeting visitors; using various software including word processing and presentation software, and providing general administrative support.
The most sought-after skills for the post include the following – outstanding organizational and time management skills; discretion and confidentiality; excellent verbal and written communication skills; familiarity with office gadgets and applications; and an in-depth understanding of MS Office Suite. Formal education beyond a high school diploma is not expected, however possessing a PA diploma will be useful.
Objective : Executive Office Assistant Services include, but are not limited to, executive administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Fulfilled executive-level, administrative tasks for the company in a professional, organized, efficient and confidential manner.
Supervised employees to ensure they are carrying out the objectives of The Harbert Center and within their job descriptions, which includes coordinating work activities, delegating tasks and reviewing work performance.
Lead most day to day operations for the event services team.
Provided leadership, orientation, training, coaching, and mentoring to staff.
Conducted performance evaluations and assists in disciplinary actions.
Developed/assisted in the creation and implementation of personnel policies and procedures; prepares and maintains employee handbook and emergency procedural manual.
Assisted in processing employee payroll.
Assisted in the maintenance of all personnel files to ensure all records are current and in accordance with organizational policies.
Assisted in the handling of all aspects of new hire paperwork, including employment eligibility and background checks.
Experience
2-5 Years
Level
Junior
Education
BS
Jr. Executive Office Assistant Resume
Objective : Executive Office Assistant position seek will allow the opportunity to use communication and people skills, commitment to professionalism, as well as working knowledge of various computer software's and office equipment. This position should present an array of challenges as well as opportunities and growth.
Assisted Ambassador and Deputy Chief of Mission Secretaries in office duties to include answering executive phone calls, recording and triaging messages, and briefing issues to executives.
Received and escorted staff for meetings.
Delivered of upcoming schedules to appropriate receivers.
Entrusted for Meeting, Greeting, and Escorting fellow Ambassador(s) and VIP visitors around Embassy for the Ambassador.
Reviewed and tracked action items as delegated.
Compiled reports and memorandum in support of the DIU office and executives.
Provided information, recommendations, and documentation in support of various office functions and special projects.
Experience
2-5 Years
Level
Junior
Education
Certification
Sr. Executive Office Assistant Resume
Summary : Administrative support Executive Office Assistant professional experienced working in fast-paced environments demanding strong organizational, technical and interpersonal skills. Highly trustworthy, ethical and discreet; committed to superior customer service. Exceptional organizational skills Computer, internet, and email proficiency Customer service-oriented Exceptional organizational skills Computer, internet, and email proficiency Customer service-oriented Highlights Microsoft Office proficiency Problem Solver Accounting/Bookkeeping.
Skills : Customer Service, Filing And Data Archiving, Telephone Reception, Inventory Control. Accounts Receivable, Account Payable. Microsoft Office Products Which Include, Microsoft Word, Excel And Outlook.
Description :
Helped build and maintain a client/customer database.
Fostered a great working relationship with customers to ensure retention with our company versus competition.
Directed phone calls on multi-line phone system making sure calls are routed to correct department.
Communicated with and/or assist customers and vendors.
Provided customer quotations on merchandise/services Maintain Accounts Payable for all departments.
Reconciled account balances to ensure all accounts are up-to-date.
Processed daily paperwork and complete bank deposits.
Processed payroll on a weekly basis.
Ensureed employee timesheets are accurate.
Experience
10+ Years
Level
Senior
Education
BS
Executive Office Assistant I Resume
Objective : To obtain employment in a business that utilizes a full range of office support. support will be in the form of diary management, word-processing, preparing presentations, arranging meetings and organising domestic and international travel.
Skills : Administrative Assistant, Receptionist, Clerical, Call Center, Call Center, Payment Processing, Event Coordinator, Loan Officer.
Description :
Acts on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding, C-suite executive office.
Prepares agenda, presentations, and correspondence for leadership meetings.
Handles multiple simultaneous high priority issues.
Organizes and maintains calendars – arranging, coordinating and prioritizing scheduling and logistics.
Drives priorities and critical items through task lists and manages short-term and long-term schedules.
Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
Tasks and assignments require working with a high degree of confidential information and using good judgment in decision-making.
Experience
2-5 Years
Level
Junior
Education
Diploma
Executive Office Assistant II Resume
Headline : An association with an employer that will benefit from positive outlook and contributions; ultimately qualifying for a meaningful and prosperous business relationship.
Skills : MS office, Management.
Description :
Responsible for the new hire onboarding process.
Maintains paper and online records and defines procedures for their retention, protection, retrieval, transfer, and disposal.
Arranges meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.)
Records transcribe and distribute notes/minutes of meetings.
Provides other daily support to staff as needed.
Manages the inventory of office supplies, order additional supplies as needed and ensuring that costs are appropriately managed.
Plans space allocations, layouts, and floor move as required.
Maintains office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Experience
5-7 Years
Level
Executive
Education
Accounting
Executive Office Assistant III Resume
Summary : Detailed oriented with substantial experience in administrative procedures. Computer literate with the ability to multi-task and perform duties in an efficient, confidential and effective manner' work well as a team player or independently. Thorough knowledge in proper etiquette of customer service procedures.
Skills : MS office, Management.
Description :
Receives visitor's internal and external and telephone calls, ascertains the nature of the call and the information desired, answers it personally or directs such calls or visitors to appropriate staff.
Receives-incoming correspondence, reports, documents for signature for Chief Executive Officer, Chief of Staff and Chief Operating Officer depending or which program documents fall under.
Establishes, Maintains electronic files for CEO and COO.
Researches information.
Procures office supplies for CEO, COO and for Assistant to Board of Directors.
Keeps schedules, meetings, make travel arrangements, hotel accommodations, and reconcile afterward.
Updates our share point website with Board packets.
Assists the executive assistant to Chief of Staff with our many events, forums, and yearly Martin Luther King Program.
Experience
7-10 Years
Level
Management
Education
Accounting
Asst. Executive Office Assistant Resume
Objective : To achieve a Executive Office Assistant position, to utilize seven years experience and skills to contribute to a positive work environment.
Provides administrative, business support and travel arrangements to the President, Vice Presidents, and Sales team.
Assists with templates and editing government Solicitation Responses, White Papers, as well as Quad Charts.
Prepares repair quotes and invoices for awarded government contracts.
Maintains the company website with up to date events, clients, brochures and training courses.
Assists in launching/initiating new program for Mailroom Safety and Security Training offered by JGW Group.
Coordinates trade show exhibit booths including purchasing booth and materials, arranging shipments, attendee registration and travel arrangements - Answer high volume of incoming calls and in person inquiries.
Creates client contracts, including proofing and editing to ensure accuracy and consistency.
Reviews, codes, enters and prepares all account payable and receivables in Quickbooks Accounting System.
Prepares monthly reports, expenses and fees to clients, with proper documentation.
Experience
2-5 Years
Level
Junior
Education
Bachelor's
Associate Executive Office Assistant Resume
Headline : Service-oriented professional with 16 years of background experience in Executive and Administrative work in various industries. Core competencies include managing change, customer orientated and interpersonal awareness as well as excellent communication and time management skills. Handles tasks with accuracy and efficiency. Able to learn new tasks quickly and proficient in growing key customer relationships.
Works for busy property management office with 28 properties Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Collects and deposits money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
Creates maintains and enters information into databases.
Set up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
Schedules and confirms appointments for clients, customers, or supervisors.
Conducts searches to find needed information, using such sources as the Internet.
Prepares and mails checks.
Trains and assists staff with computer usage.
Experience
5-7 Years
Level
Executive
Education
BBA
Lead Executive Office Assistant Resume
Summary : Highly motivated Executive Office Assistant professional seeking an opportunity that enables to use creative, organizational and interpersonal skills to enhance the organization.
Oversees all aspects of seller's transactions from initial contact to executed purchase agreement.
Prepares all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, pull online property profile, research old multiple listing service (MLS) listings and etc.
Obtains all necessary signatures on listing agreement, disclosures and other necessary documentation.
Coordinates showings & obtain feedback.
Coordinates all public open houses and broker open houses.
Provides proactive weekly feedback to sellers regarding all showings and marketing activities.
Inputs all listing information into MLS and marketing websites and update as needed.
Submits all necessary documentation to office broker for file compliance.
Experience
10+ Years
Level
Senior
Education
Bachelor's
Executive Office Assistant Resume
Summary : Executive Office Assistant position is responsible for providing general administrative, clerical, and/or administrative support to a 600 employee division in coordination with program managers, functional support, and executive leadership.
Skills : Microsoft Office Suite , Management, Organising.
Description :
Assists the CEO with daily schedules and duties - manage calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
Supports the CEO on ad hoc projects such as research, event/meeting planning, putting together presentations, updating company org charts
Provides general administrative support to the Americord team.
Receives and interacts with visitors.
Answers and manages incoming calls (on Polycom system).
Responsible for the new hire onboarding process
Maintains paper and online records and defines procedures for their retention, protection, retrieval, transfer, and disposal.
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