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How to Write an Assistant Resume
An Assistant role is a broad category which is spread across various industries and businesses. The roles and responsibility of an assistant differs based on the industry that one chooses. For example, legal administrative assistants may need to have a thorough understanding of legal terminology and procedures, while medical assistants may need to be well versed in dealing with insurance companies and reading medical reports. Many top notch assistants require 10 or more years of experience, especially for major companies and conglomerates.
In order to land an assistant job, you need a stellar resume. It becomes vital to draft a quality resume that highlights your talent and experience in a right manner to make you stand out of the competition. According to the Bureau of Labour and Statistics, positions such as General Administrators, Secretaries, General Assistants and Administrative Assistants are expected to increase up to 11% until 2018. This increase in employment doesn’t mean that there is less competition.
A Good Assistant Resume should contain all the relevant points that the recruiter is looking for. You need to come up with key examples of your achievements. Assistant Sample Resume will help you to list down your competencies and to showcase yourself as an efficient worker. Reviewing the assistant resume examples will give you an idea of what the recruiters look for in an assistant resume. The statistics reveal that the employer spends only a few seconds to read through the resume, hence it is essential that it gets their attention. In order to advertise yourself, a well-written resume is very important.
The trickiest part in building a good assistant resume model is creating a catchy headline. Even in newspapers or web articles, we tend to read the articles that have an attractive headline. The same applies for resumes as well. Your assistant resume headline should catch the eye of the recruiter instantly. The resume title or the headline should be a combination of your skills, experience, and achievements.
The headline is the entry point to your resume and so it should be placed at the top of the resume below your name. Using specific keywords in the headline will help your resume to get picked up in today’s technology world since most of the resumes are sent via e-mail. Check these examples that are used in various assistant resume templates:
Experienced, Bilingual Assistant Nurse Specializing in Emergency Care
Responsible and Enthusiastic Sales Assistant Who Exceeds Sales by 20%
Innovative and Award-Winning Marketer and Successful Campaign Assistant Manager
Detail – Oriented Virtual Assistant with excellent communication
Accomplished high record of sales as an Assistant Marketing Officer
Over five years of experience providing efficient secretarial and administrative support to senior management
Assistant Retail Manager driving retail growth with recruitment, service, and operational excellence
Assistant I.T Manager who reliably ensures network availability and security
An experienced secretary with a proven track record of successfully managing simultaneous projects and meeting deadlines consistently and accurately
Savvy and highly driven Celebrity Personal Assistant with a solid understanding of the intricacies of celebrity life
One of the most important aspects in a resume is the Career Objective. Career Objective statement should give the recruiter a fair idea of what you are seeking. Career Objective must be placed at the beginning of the resume since the aim of it is to provide the hiring person a reason to continue reading your resume. A Career Objective should be short and it must clearly target your career direction. Most importantly the style and language used in Career Objective paragraph should comply with the rest of the resume. You can look into many Assistant resume examples to get a fair idea. Always try to keep the Career Objectives as practical as possible and not overly ambitious. This applies mostly to Entry Level job seekers. Take enough time to create a powerful opening for your resume. Check these Assistant Sample Resume Career Objective examples:
Dedicated Registered Nurse with ten years practical experience, now seeking a Pharmaceutical Sales Position.
To obtain a position as Personnel Administrative Assistant and to improve my skills and ability in the administrative field.
Executive Administrative Assistant with over 10 years of experience providing thorough and skillful support to senior executives.
Experienced Administrative Assistant, successful in project management and systems administration.
A highly organized and detail-oriented Executive Assistant with over 15 years' experience providing thorough and skillful administrative support to senior executives.
Writing a good Summary is one of the hardest parts in creating an Assistant Sample Resume. It is actually the answer that you give the recruiter for the question, “Tell me about yourself”. To ensure your resume gets read, limit your Profile Statement to three to four lines of text. Since space is limited, make the statement concise and highlight only the strongest elements of you as a professional. Most candidates misunderstand this section and they sum up the experience and achievements of their entire career. Please remember that in this section you market yourself only for the next job. So, it is sufficient you write about your experience, expertise, personal values, background or anything that qualifies you for the job for which you are applying to. Here are some examples of Summary Statement used in Assistant Resume templates:
An experienced secretary with a proven track record of successfully managing simultaneous projects and meeting deadlines consistently and accurately. A strong administrative background coupled with excellent computer skills facilitates the provision of complete secretarial support. A self-motivated worker who is able to communicate effectively at all levels.
A top performing secretary who is both professional and trustworthy. Known as a hard worker committed to the efficient completion of challenging projects within deadlines. Proven ability to resolve problems and follow through effectively. Successfully implemented work processes for improved efficiency, organized events and functions and liaised with clients at all levels.
Administrative Assistant with +3 years of experience in a sensitive corporate environment. Outgoing and detail-oriented, I am proficient at building and maintaining professional relationships. Have an Associate's Degree in Office Administration.
Detail-oriented Assistant Graphic Designer with +2 years of experience in a fast-paced startup environment. Proficient with the Adobe Creative Suite and web design. Seeking to bring fast, intelligent solutions to the position of Graphic Designer at your company. Have a Bachelor's Degree in Graphic Design.
A patient-focused and organized individual with a solid track record of assisting patients of different socio economic backgrounds. Committed to the values of compassion, dignity, collaboration, and responsibility. Demonstrated ability to care for patients professionally to provide the highest level of comfort. In-depth knowledge of medical terminology and computers
How to write Experience Section in Assistant Resume
Work experience section is the biggest portion of your resume and it needs to look great. An Assistant Resume needs to be well organized and comprehensive to impress the recruiter. Every aspect of this section should be noticeable and hiring managers should be able to view them at first glance. It is through your work history you differentiate yourselves from other candidates. Spice up your work history by including accomplishments. It is through the work history they decide whether you will be an asset to their team. Employers do not like to read the long list of responsibilities. Use bullet points to list your previous jobs in reverse order; the recent job should be on top. Wherever possible, write an achievement as the first bullet point for every role. Work history prior to 15 years need not be included unless it is highly relevant. Next to finding a job, filling up the experience section is a huge task for a new graduate. New graduates today do not wish to show them as a candidate with no experience. New graduates can update their internship experience or any part time jobs that they have done. Recruiters will be impressed when you link them
Spice up your work history by including accomplishments. It is through the work history they decide whether you will be an asset to their team. Employers do not like to read the long list of responsibilities. Use bullet points to list your previous jobs in reverse order; the recent job should be on top. Wherever possible, write an achievement as the first bullet point for every role. Work history prior to 15 years need not be included unless it is highly relevant. Next to finding a job, filling up the experience section is a huge task for a new graduate. New graduates today do not wish to show them as a candidate with no experience. New graduates can update their internship experience or any part time jobs that they have done. Recruiters will be impressed when you link them
Next to finding a job, filling up the experience section is a huge task for a new graduate. New graduates today do not wish to show them as a candidate with no experience. New graduates can update their internship experience or any part time jobs that they have done. Recruiters will be impressed when you link them to your career goals. Check out assistant resume models to see how it works.
Each of your work experience section should start with Job Title, Company Name, Location, Employment Duration and brief job description. Write about what you contributed to your previous employer’s business during your employment.
Action Words to use in Assistant Resume
How to present Skills Section in Assistant Resume
The Skill Section is often listed after the work experience section. Since this section is dedicated only to list your skills, the recruiters view this section to quickly run through your qualifications. Candidates will be called for an interview only if their resume matches the specific skill set that the employer needs.
You can specify your personal and technical skills in your resume based on the job description. For example, you can mention in your resume that you know to play guitar when applying for the post of an assistant manager in a small music shop. There’s nothing wrong in mentioning it since it exhibits that you have knowledge of the industry.
Your main aim is to prove that you are a step above the rest of the candidates with a solid assistant resume. Remember to list down the group of skills that are more important and relevant to the position that you are applying for at first. For instance, if you are an IT guy, start listing down your technical skills first using bullet points in a clear, organized manner in your Assistant resume template.
How to write Assistant Resume Achievements Section
For your resume to stand unique, highlight your greatest achievements rather than listing down your tasks. Instead of saying what you did in a role, say how well you did it. In an assistant resume model, the achievements that you list down will get noticed quickly. In order to write your accomplishments on an assistant resume template, you need to filter out all that classifies as an achievement during your career. Since the key achievement gives you a good image, this section is considered to be an important part of the resume.
Assistant Resume Writing Tips
Deciding what to include in a resume is a difficult task as well as confusing one. With the amount of guidelines available over the internet, we can say the burden has reduced a little; still the onus is with you in making your resume more presentable. These tips may help you in nailing your resume:
An Assistant resume format should be designed in a way that it gives more focus on your skills and achievements
Mentioning the skills required in an Assistant Sample Resume along with the right keywords will double your chance of getting an interview call because many employers use these keywords to filter applications
Having a LinkedIn Profile is essential in today’s world as this platform is the most sought out site for Professionals
Including your hobbies and interests will show you as a good fit for the company based on your personality especially when the company believes in strong work culture
You should be careful in mentioning your certifications since there is no use in updating expired certifications. Also updating certifications adds value only if it is relevant to the job that you are applying
Some Professionals find it relevant to add sections to highlight their publications or conferences that they have attended
Assistant Career Prospects
An Assistant role is a general category found in any field or business. There are Dental Assistants, Medical Assistants, Office Assistants, Construction Assistants, HR Assistants, Advertising Assistant, Executive Assistant, Administrative Assistant, and Personal Assistant and much more.
‘An Executive Assistant to the CEO Office’ is often the eyes and ears of the CEO. Sometimes they have to make decisions on behalf of the Chairman. Earlier candidates who had more than 15 years of experience within the company were given preference for the role of an executive assistant. But in recent years, young finance or marketing MBAs with few years of experience are given this role for an attractive annual package of $75k to $100k. During the last couple of years, companies are hiring students directly into this role without any training. Also, the hiring percentage is also increasing.
Employment of social and human service assistants is projected to grow 11% from 2014 to 2024.
Employment of secretaries and administrative assistants is projected to grow 3% from 2014 to 2024
Employment of physician assistants is projected to grow 30% from 2014 to 2024
Employment of medical assistants is projected to grow 23% from 2014 to 2024
While everyone’s resume will have same standard sections, it is the skills and achievements that you add in your Assistant Resume that makes you stand apart. Make sure you add enough keywords, skills and experience related to your job offer in your Assistant Resume template so that it gets picked up by the recruiter. Construct the bullet points in such a way that it makes your Assistant resume more readable. The most important thing to keep in mind when writing an assistant resume is that you no longer tell the employer what you want but tell them you are going to give them what they want.