Academic Assistant Resume Samples

Description :

1. Assist current and prospective students and parents inquiring about the nursing, fire science & ems programs, their admissions processes and requirements.
2. Answer, respond and resolve telephone calls and emails for schools of nursing, fire science and ems, referring to appropriate people at the university when necessary.
3. Actively recruit students and meet with prospective students when no faculty are available.
4. Organize schedule of the academic dean for the division of health & safety and for the chair of school of nursing using google products.
5. Maintain awareness of confidentiality as outlined by ferpa and hipaa.
6. Prepare agendas and agenda materials for meetings. Attend all school meetings to record and then prepare meeting minutes.
7. Manage day to day office functions including: ordering supplies, dispersing mail, processing and tracking of invoices and purchase orders, maintaining files and administrative records, procurement card reconciliation for dean and department.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Provided administrative and coordination support to the campus dean and associate campus dean to ensure smooth running of the campus. Also acted as information source on organization policies and procedures.
2. Used automated office equipment to compose routine letters, reports, and other materials ensuring proper grammar, spelling, format and supporting documents with 100% accuracy.
3. Established and maintained filing system helping the campus to keep track of more than 95% of student academic records.
4. Screened more than 125 calls a day, took messages and made appointments saving deans additional 25% of time to deal with other pressing matters.
5. Made travel arrangements ensuring that air tickets, ground transportation, itineraries, hotel, and other logistics were in place, resulting in stress free travel 95% of the time.
6. Prepared reports, graphs and presentations using microsoft excel and powerpoint.
7. Acted as information source on university policies and procedures, and kept abreast of new trends in higher education to help dean and staff stay informed and gain competitive advantage.
8. Coordinated special projects and campus activities, and meetings of senior leadership team, ensuring that agenda, venue, supplies and other logistics were available; followed up on action items arising from meetings resulting in 100 % of projects and action items completion.
9. Saved the university $300 per month on bulk purchasing of classroom and office supplies.

Experience

10+ Years

Level

Senior

Education

MBA

Description :

1. Served as department lead for application requirements for programmatic and university accreditation. Reviewed and wrote to specific requirements.
2. Performed transcript evaluations to ensure individual course qualifications were met and verified educational credentials.
3. Assisted the faculty leads with reviewing academic plans to determine classes to be offered and submitted class list to the campus registrar.
4. Scheduled meetings, prepared materials, took minutes, and monitored action items. Transcribed and maintained electronic and hard copies of minutes in secure location.
5. Prepared personnel action forms and position authorizations, processed time sheets, distributed and collected hr related correspondence, and coordinated new hire and separation paperwork.
6. Created and maintained complete electronic, as well has hard copy records for all full-time and adjunct faculty. Ensured that required documentation was updated per accreditation requirements.
7. Coordinated and assisted with special projects such as writing or updating standard operation manuals, compiling resource booklets for professional development opportunities, and research on starting new programs and departments.
8. Prepared financial transactions such as purchasing and travel reimbursements.

Experience

10+ Years

Level

Consultant

Education

MBA

Description :

1. Provide administrative support for sigmund weis school business, faculty and adjuncts.
2. Established procedures and maintained all document processing systems. This includes online resource libraries, file transfers, and file history.
3. Established standard templates for reports, marketing literature, and client correspondences.
4. Perform special duties as required, such as research assistance and student notifications.
5. Assist in the procedures and documentation of the sigmund weis school of business, london abroad program and the stein internship. This includes securing all travel arrangements, payment processing, expense review and budgeting of program funds, embassy registration for tourist country, maintaining student records and parent coordination.
6. Assist with accounting, information systems and management department faculty and adjunct searches. This includes: position description and postings, document review, spreadsheet creation and maintenance, scheduling meetings, and organizing travel arrangements for final candidates.
7. Other general duties include: distributing mail, research/publication reviews and submissions, updates to professors websites, campus event scheduling, expense reports, maintenance requests, special event scheduling (additional study times, beta gamma sigma induction ceremony, global business perspectives final project, leadership in free enterprise summer program), maintaining calendars, and any additional office tasks that may occur.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Perform daily data entry and process required admissions documents for eligibility.
2. Provides program, administrative, and/or technical assistance to customers and staff.
3. Access and maintain new student admissions file for permanent status change(s).
4. Sort, organize, create and scan student files for visual imaging system.
5. Evaluate undergraduate transcripts to determine prospective student eligibility.
6. Receive and data entry of all student transcripts and test scores documentation.

Experience

2-5 Years

Level

Junior

Education

BBA

Description :

1. Assisted campus dean with daily department and administrative requirements.
2. Maintained employment packages and assisted in the hiring process of new faculty and staff.
3. Prepared powerpoint presentations for quarterly new student orientations and town.
4. Organized quarterly student appreciation and faculty appreciation events.
5. Prepared statistical reports for student attendance, mid-term and final grades, and class.
6. Tracked class registration and preliminary, mid-term and final class rosters.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Plan and implement classroom core curriculum and instructive programs for children in the absence of the supervising teacher.
2. Administer behavior of students to create a safe classrooms environment.
3. Uphold classroom vigorous environment conducive to learning and suitable to the physical, social, and emotional development of students.
4. Perform general administrative tasks such as filing, record-keeping and taking phone messages.
5. Maintain records and compile varied reports in an accurate and timely manner.
6. Develop curiosity, exploration, and problem-solving skills among children.

Experience

0-2 Years

Level

Entry Level

Education

BS in Human Services

Description :

1. Prepare and maintain department correspondence and documents including meeting minutes, budget information, report data, department calendars, and recommendation letters.
2. Coordinate academic course schedules and laboratories for both campus faculty and guest lectures.
3. Coordinate with off-campus students and clerkship sites in regard to 3rd and 4th year rotations and clerkship examinations.
4. Serve as the main contact for the family medicine department and act as a liaison between faculty, students, university departments, and outside contacts.
5. Hiring, supervising, and approving payroll for teaching assistants within the department.
6. Complete tasks required for record clean up in preparation for statistics reporting and coverage for the different levels when necessary.
7. Faculty assistance: monitor faculty compliance with mandatory training modules and submissions of progress reports and grades. Post course support materials on blackboard. Send weekly e-mail reminders on events.

Experience

5-7 Years

Level

Executive

Education

B.A.

Description :

1. Prepare and maintain department correspondence and documents including meeting minutes, budget information, report data, department calendars, and recommendation letters.
2. Coordinate academic course schedules and laboratories for both campus faculty and guest lectures.
3. Coordinate with off-campus students and clerkship sites in regard to 3rd and 4th year rotations and clerkship examinations.
4. Serve as the main contact for the Family Medicine department and act as a liaison between faculty, students, university departments, and outside contacts.
5. Hiring, supervising, and approving payroll for teaching assistants within the department.
6. Assist in other departments on campus as needed.
7. Connected with each individual to provide differentiated instruction that matched his or her skill level and learning style.

Experience

5-7 Years

Level

Management

Education

MBA

Description :

1. Prepare correspondence, forms, reports, etc., for the curriculum and instruction director and others.
2. Handled confidential data information of students (i.e. Test scores, personal information and conversations.)
3. Worked with director of curriculum and instructional technology coordinator to do student data updates in eduphoria.
4. Managed budget including all requisitions - receiving/processing orders for curriculum department.
5. Support the curriculum administrative assistant with various projects.
6. Supplied a variety of learning materials and resources for use in educational activities.
7. Assists the teacher with regular lessons and activities using different collaborative models.
8. Supports student learning and achievement through cooperative effort and best practices.

Experience

2-5 Years

Level

Junior

Education

Accounting