A Document Control Assistant is responsible for collecting, maintaining, and distributing all necessary documents. The job description entails maintaining a well-organized filing system and computer database of all documents that are to be retailed in the document control center. Key duties are listed on the Document Control Assistant Resume as – collecting and maintaining all documents in an organized manner; maintaining a computer database of all filed documentation; managing daily file management; inputting all documents on the MS Excel sheet; and executing all clerical typing duties relating to generating documents.
The successful candidate should possess the following core skills – knowledge of using a variety of software applications, and MS Word; the ability to maintain a high level of confidentiality; knowledge of electronic document management systems, and proficient editing and typing skills. A degree is commonplace among job applicants.
Objective : As a Document Control Assistant, Responsible for scanning and copying documents as well as formatting them correctly into the computer system.
Skills : MS Office, Time Management, Assisting.
Description :
Experienced in clerical / office work Process Data Entry on daily basis for Incoming Quality Control and Quality Assurance.
Experienced with Customer Return Tracking System.
Coordinated analysis of customer returned products such as warranties and plant returns.
Operated measuring equipment and verify components received to comply with Blue Prints.
Prepared, submitted track of Corrective Actions and Cost Recovery Requests.
Coordinated activities of Document Control including creation, distribution, and auditing of controlled documents.
Assisted in creating product spec sheets.
Experience
2-5 Years
Level
Executive
Education
GED
Document Control Assistant Resume
Objective : As a Document Control Assistant, responsible for Reviewing and proofread documents for accuracy, completeness, and format consistency. and also Maintaining controlled document archives.
Provided contracted administrative support for aerospace, power, marine, construction, engineering, chemical, pharmaceutical, and other technical industries.
Issued ISO's and civil/structural drawings from engineering to construction managers and superintendents.
Maintained an index and hard copies of vendor drawings coded for field use.
Duplicated, plotted, and scanned drawings and other documents as needed.
Scanned documents and drawings to create and store PDF files.
Filed documents and drawings in corresponding system binders.
Managed and documented change control processes.
Experience
2-5 Years
Level
Executive
Education
GED
Document Control Assistant Resume
Objective : Seeking a Document Control Assistant, responsible for Supporting regulatory compliance for both domestic and international products and documentation. and also Monitoring regulatory activity to ensure and maintain compliance with finished goods printed materials, records, and document management laws.
Skills : MS Office, Planning, Documenting.
Description :
Processed ECNs (Engineering Change Notices) submitted by internal Design Engineers and submitted by the parent company using the Agile PLM (Product Lifecycle Management) software package, which controlled the engineering drawings, ECNs, and various other documents.
Implemented engineering changes using SAP (inventory management) software which controlled the Material Master Data, Bills of Materials, and Routings (operation steps) used for switch production.
Prepared and scanned documents for new database system Lead all projects to scan and transfer archive papers into electronic file format Create search.
Maintained an index of files and projects in MS Excel Proofing and approving final printed labeling samples before releasing the artwork for use.
Contracted with Nextaff Was responsible for image controlled documents and the maintenance of electronic archival Prepared all documents for off-site.
Prepared submittals to project clients Printing & shipping drawings & documentation to clients Scanning drawings & documents into the company system.
Provided assistance to the Document control manager.
Experience
2-5 Years
Level
Junior
Education
Bachelor Degree
Document Control Assistant Resume
Headline : Seeking a Document Control Assistant position with an outstanding career opportunity that will offer a rewarding work environment along with a winning team lead.
Skills : Assisting, Document, Coordinating.
Description :
Maintained Data Library for USAF, in support of all C130 Hercules Aircraft Maintenance and Modification Programs.
Performed document control of all classified data, to ensure compliance with company and customer security requirements.
Documented Control Assistant, to Administration Technician when the company moved and consolidated the Ontario Plant site with Palmdale Plant site.
Assisted in the development and implementation of a Data Library Tracking System using a Clipper based program, and a LAN Network.
Coordinated and conducted the move of program and customer data libraries and warehouse stock quantities, due to company consolidation and relocation move from Lockheed, Ontario Plant, to Lockheed, Palmdale Plant 10.
Assessed and revised procedures to establish greater efficiency.
Updated the company's retention listing.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Document Control Assistant Resume
Objective : To obtain a Document Control Assistant with 2 years of experience in Assisting project managers in the preparation of the response to qualification or proposal, and other general correspondence.
Skills : Data Entry, Communication, Managing.
Description :
Identified and classified documents or other electronic content according to characteristics such as security level, function, and metadata.
Implemented electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Operated data capture technology to import digitized documents into the document management system.
Conducted needs assessments to identify document management requirements of departments or end-users.
Implemented scanning or other automated data entry procedures, using imaging devices and document imaging software.
Prepared and recorded changes to official documents and confirm changes with legal and compliance management staff.
Prepared support documentation and training materials for end users of document management systems.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
Document Control Assistant Resume
Objective : Seeking a Document Control Assistant, responsible for Assisting the project manager in the project management, construction administration, processing of payment requests, change orders, submitting Requests for Information, etc.
Skills : MS Office, Communication, Interpersonal.
Description :
Coordinated all document workflows, receipt, data, entry, distribution, and issue of all documentation for the Plant Data Management System Project.
Maintained performance standards as required.
Prepared progress reports for the Administrator.
Updated Tracking Database.
Entered information into the current Document Management System Maintains the established filing system.
Facilitated communication between contributing teams.
Controlled all the documents (files and records) related to the products of the Company (drawings, deviations, engineering changes, procedures, methods & formats, etc.) and make sure that they are kept at their relevant position so that they can be easily assessable.
Experience
2-5 Years
Level
Executive
Education
GED
Document Control Assistant Resume
Objective : To obtain a Document Control Assistant, responsible for Establishing and maintaining a hard file system common to all projects. Responsible for Coordinating the activities of Document Control including creation, distribution, and auditing of controlled documents.
Implemented and maintained required quality records, systems, and procedures.
Provided GXP support of controlled documents, including logging, tracking and filing, archiving, and retrieving.
Formated, revised, number, and tracked controlled documents.
Provided first level support of the change control (documents, SOPs, forms, protocols, and reports) program, including creation, revision, review, and approval.
Ensured documents are reviewed against current GXPs, Quality Policies, SOPs, and current departmental conventions prior to routing for review and approval.
Performed internal audits for the upcoming CAPA inspection.
Assigned document activities and owners for controlled documents.
Experience
2-5 Years
Level
Executive
Education
Diploma
Document Control Assistant Resume
Headline : As a Document Control Assistant, responsible for Maintaining documentation in an organized and retrievable manner for both actively used documents and archived documents according to specific.
Skills : Microsoft Word, Assisting, Document Controlling, Managing.
Description :
Prepared and attached transmittals to drawings when submitting for production/information.
Assisted in the preparation of drawing packages ready for production.
Created project-related documents for review by engineers.
Conducted research on various project matters.
Corrected drawings of any minor errors using Auto Cad.
Proofread drawings to assure all information was accurate.
Generated and distributed shipping lists for the final shipment of completed fiche.
Experience
5-7 Years
Level
Executive
Education
Diploma
Document Control Assistant Resume
Objective : Seeking a Document Control Assistant with 4 years of experience in Reviewing and proofing read documents for accuracy, completeness, and format consistency. and also Maintaining controlled document archives.
Skills : Microsoft Office, Detail Oriented, Sharepoint, Data Entry, Communication.
Description :
Filled, copied, scanned, and distributed controlled documents to various departments.
Prepared requests for the reproduction of documents.
Operated reproduction equipment.
Able to learn a lot of different procedures and techniques.
Documented preparation for off-site storage.
Created and issued equipment, room, and personnel logbooks.
Assisted to help and align documents from R&D to Quality (QA/QC).
Experience
2-5 Years
Level
Executive
Education
Diploma
Document Control Assistant Resume
Objective : As a Document Control Assistant, responsible for Assisting the project manager in posting jobs, screening candidates, communication, and hiring. Experience in Assisting the project manager with meeting minutes, project status update entries, accounting, change orders, RFI, and submittal logs, etc.
Created and maintained various spreadsheets and databases utilizing VBA, macro recordings, conditional formatting, pivot tables, and other functions to track metrics for QMS, Quality, and Document Control in an FDA regulated environment.
Designed Sharepoint forms in Infopath to capture metadata on a plant-wide level.
Mined data in Oracle to create reports for all Associate meetings lead by Senior Quality Manager.
Championed migration of files from localized systems to the globalized database (Reliance) via FTP.
Audited and tracked FDA & customer regulated documentation for inconsistencies in order to maintain QS and ISO certifications.
Received, inventory, and documented certification records for steel products for fabrication.
Notified the accounting department of material received for payment.
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