A Virtual Executive Assistant will provide administrative support to the team while working remotely. The job tasks normally include answering emails, making travel arrangements, and scheduling meetings. On a day-to-day basis, the following duties mentioned on the Virtual Executive Assistant Resume are carried out – responding to emails and phone calls, scheduling meetings, managing contact list, preparing customer spreadsheets and keeping online records, performing market research, creating presentations as assigned, addressing employees’ administrative queries, and providing customer service as the first point of contact.
Apart from proven work experience, the following skills are needed – familiarity with current technologies such as desktop sharing, cloud services, and VoIP; experience with word processing software and spreadsheets, knowledge of online calendars and scheduling, and solid organizational skills. While a high school diploma is considered mandatory, possessing higher education will be useful.
Objective : Increase your company's productivity, client base, success and reputation by providing TOP notch executive support to your company. I bring to the table years of experience and expertise and a proven track record of my capabilities. I guarantee you the best professional and efficient service to your business and clients. I'm available immediately to begin working on your behalf. Lastly, my desired salary.
Responsible for overseeing various projects and daily flow of work.
Provided basic customer support and data entry.
Acted as a virtual project manager
Ensured employees and contractors are paid on time.
Managed accounts payable and accounts receivable.
Renewed business licenses.
Handled basic HR duties.
Experience
2-5 Years
Level
Executive
Education
GED
Virtual Executive Assistant Resume
Summary : Virtual Executive Assistant with over 10 years of experience providing thorough and skillful support to executive level management. Highly organized and independent; able to effectively coordinate tasks to accomplish projects with timeliness and creativity. Rapid learner with strong planning, writing, and organization skills. Adept at accomplishing multiple tasks simultaneously and working effectively under pressure. Strong ability to work independently or with a team.
Provided Administrative support to the CEO, CFO and HR Director.
Booked travel, car service, coordinating external meetings and managing/submitting expenses.
Proven ability to effectively manage conflicting priorities, while maintaining a balanced and organized workflow.
Maintained and updated the monthly Revenue Forecasts for all practices; reviewed and submitted the monthly report to the CEO, CFO, and Board of Directors.
Maintained and updated current job postings at 25+ Universities within the United States and Canada.
Assisted HR Director and Corporate Recruiter with writing and updating job descriptions for current/future full-time employees as well as part-time employees and internship postings.
Provided input on and assisted with roll-out of company Org Chart, new company directory and Welcome Emails to all new hires.
Experience
10+ Years
Level
Senior
Education
GED
Virtual Executive Assistant Resume
Objective : To secure a Virtual Executive Assistant position with your company that will allow me to use my administrative, clerical, and customer service skills. Iinterested in joining an establishment that promotes growth from within. I plan on using my skills and experiences with your establishment as I pursue my Business Administration Degree.
Skills : Office, Lotus Notes, Google, Etc.
Description :
Provided administrative support for executive-level staff.
Oversaw a wide variety of administrative functions, supporting Executive level projects and information-management processes.
Supported functions include; calendar management, arranged meeting time, place, and menus, general office management duties including office supply orders, new hire processing, preparing manuals, agendas, correspondence (including those of a confidential nature), memoranda and producing graphics for presentations.
Arranged travel, processed expense reports, records management, and special projects.
Created monthly budget and salary reports and various other Project Manager responsibilities.
Compiled and analyzed data from monthly reports to prepare director's presentations to Executive management.
Ability to prioritize, work independently, and take initiative.
Experience
2-5 Years
Level
Junior
Education
Bachelors In Business Administration
Virtual Executive Assistant Resume
Headline : A highly resourceful, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. Well organized and an excellent team leader with a proven ability to work proactively in handling multiple complex tasks. Reputable for developing, implementing, communicating, and delivering effectively.
Skills : Data Entry, Billing, Customer Service Experience, Dispatch.
Description :
Remoted Office Manager, Tenant Liaison, and AR/AP for 16 unit apartment complex in upstate NY.
Provided responsive, confidential administrative and organizational support to several busy professionals, remotely.
Coordinated and prepared training manuals, organizational charts, business proposals, correspondence.
Conducted marketing and Internet research to identify industry trends and inform business metrics.
Developed and maintained office procedures, and handled multiple tasks in a professional and organized manner.
Worked closely with the Marketing Team to plan and execute client mixers.
Reviewed and summarized miscellaneous reports and documents; prepared background documents and outgoing mail as necessary Prioritized and managed.
Experience
5-7 Years
Level
Executive
Education
Bachelor's
Virtual Executive Assistant Resume
Objective : As a Virtual Executive Assistant, responsible for performing this job successfully, an individual must be able to perform each essential duty satisfactorily, requirements listed below are representative of the knowledge, skill, and/or ability required, enabling individuals with disabilities to perform the essential functions.
Skills : Microsoft Office, Sap, Management.
Description :
Maintained database for over 1,400 clients in Excel spreadsheet this includes research and cold calling to ensure accurate information.
Created 2-3 marketing newsletters through Constant Contact each month.
Followed up with in-depth reports used to track interested prospects.
Created, edited, and reviewed emails, letters, and other marketing materials for distribution to clients.
Consulted, reviewed, and helped to create websites used by the company.
Translated documents and other office correspondence to native English.
Provided administrative and business support to CEO in the Information Technology Industry.
Experience
2-5 Years
Level
Executive
Education
MBA
Virtual Executive Assistant Resume
Headline : Dynamic, decisive, and intuitive, I am a tenacious leader; capable and driven to perform with excellent results. Resourceful and insightful, I excel at interpersonal communication and provide outstanding support to c-level executives and their teams.
Skills : Microsoft Office, Executive Skills.
Description :
eaHELP provided its clients with Virtual Executive Assistants by matching the best assistants in the market with the best systems and tools to deliver immediate productivity and operational results for their clients.
Worked with clients anywhere in the United States between 5-20 hours per week per client.
Worked with the following clients: GenoCAD San Francisco, CA Virtual Executive Assistant to the CEO GenoCAD is an early-stage, pioneering provider of genetic design automation systems geared towards life-science organizations.
Communicated with the team for appointments, projects, and action items through the communication tool Slack Coordinate travel arrangements and process expense reports for payment Manage multiple team member calendars through Outlook Plan and attend the Board of Advisors meeting including completion of minutes.
Coordinated all meeting arrangements and appointments using Zoom cloud-based video conferencing Extensive internet research to identify possible investors or customers.
Maintained and stored electronic files through Dropbox Utilize the Insightly CRM (Customer Relationship Management database) to assign tasks, compile information, and correspond to investors and customers Special projects as assigned Smart Tube, Inc.
Managed Email and calendar appointments through Gmail and Hiver Utilize cloud-based tools such as Salesforce, ZenDesk, and Liquid Planner to manage sales quotes, answer questions, and process sales requests.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Arts In Communication
Virtual Executive Assistant Resume
Summary : Strong project leader with extensive experience providing entertainment and financial service companies with the tools to establish their strategic focus and to improve efficiency and performance. Expertise in the following areas: market research and financial, demographic, and industry analysis.
Skills : Microsoft Office Suite; QuickBooks; Adobe; SAP; Basic HTML Editing Of Websites; Website Creation; E-book Creation; Internet Research; Minor Technical Installations And Troubleshooting.
Description :
Maximized productivity by maintaining multiple calendars, scheduling meetings, arranging travel, tracking expenses, and prioritizing e-mail for clients.
Provided administrative support to CEO.
Booked conference space and scheduled meetings.
Responsible for travel arrangements, calendar coordination, and administrative tasks.
Conducted research, prepare written correspondence, and compile data for reporting purposes.
Ability to improve procedures and meet tight deadlines
Created and managed company contracts Accomplishments I created websites/social media for new start-up companies.
Experience
7-10 Years
Level
Management
Education
BA In Economics
Virtual Executive Assistant Resume
Objective : College graduate with entry-level Virtual Executive Assistant experience, Hardworking and detail-oriented, working independently or as part of a team, Ability to succeed in a high-stress or demanding work environment, Outstanding written and verbal communication skills.
Skills : Microsoft Office, Organizational, Customer Service, Time Management, Typing, Research.
Description :
eaHELP provided its clients with Virtual Executive Assistants by matching the best assistants in the market with the best systems and tools to deliver immediate productivity and operational results for their clients.
Through eaHELP I am a contract employee working with clients anywhere in the United States between 5-20 hours per week per client.
Worked with the following clients: GenoCAD San Francisco, CA Virtual Executive Assistant to the CEO GenoCAD is an early-stage, pioneering provider of genetic design automation systems geared towards life-science organizations.
Communicated with the team for appointments, projects, and action items through the communication tool Slack.
Coordinated travel arrangements and processed expense reports for payment Manage multiple team member calendars through Outlook Plan and attend the Board of Advisors meeting including completion of minutes.
Coordinated all meeting arrangements and appointments using Zoom cloud-based video conferencing Extensive internet research to identify possible investors or customers Maintain and store electronic files through Dropbox.
Utilized the Insightly CRM (Customer Relationship Management database) to assign tasks, compile information, and correspond to investors and customers' Special projects as assigned Smart Tube, Inc.
Experience
2-5 Years
Level
Entry Level
Education
Bachelor Of Arts In Communication
Virtual Executive Assistant Resume
Summary : Virtual Executive Assistant is responsible for managing multiple projects in the field of accounting, finance, and human resources. Assist with the development of business plans by researching market information on competitors and opportunities.
Skills : Microsoft Office Word, Planning Skills, Payroll Management.
Description :
Assisted in hiring contractors and subcontractors.
Prepared customer contracts, invoices, and proposals, make calls and answer phones, attend planning meetings, solve problems, established and maintains filing, data entry, collections, mail distribution, receives and date stamps mail, copy and fax documents and make bank deposits.
Managed payroll and distribute checks.
Arranged travel and completed expense reports for SVPs of the company.
Provided other administrative duties as assigned.
Coordinated and prepared training manuals, organizational charts, business proposals, correspondence.
Managed the CEO's schedule and calendar through email using Microsoft Outlook.
Experience
7-10 Years
Level
Management
Education
Bachelor Of Arts In Communication
Virtual Executive Assistant Resume
Summary : To obtain a Virtual Executive Assistant position that will enable me to use my strong organizational skills, extensive background, and executive assistance expertise to the fullest capacity. An experienced Administrative Professional with the ability to initiate/manage multiple projects. Critical thinking decision- making and problem solving skills.
Skills : Website Building, Administrative Duties, Microsoft Office, Sharepoint, WordPress, Social Media.
Description :
Researched databases and social media to find quality candidates to be vetted for job searches.
Generated recruitment tracking, provide analytics and manage applicant tracking system Database and Applicant maintenance.
Developed business relationships, directly affecting overall bottom-line profitability Use lead generation processes such as networking, cold-call prospecting and sales presentations to increase client base Interface with representatives to negotiate and close employment contracts Implement departmental processes to increase efficiency and decrease expenditures Assess social media marketing strategies to determine rate of return.
Identified and tapped into new channels to optimize ROI and fuel revenue growth Achieve a strong, visible social media presence and develop concepts with viral potential.
Found investors and clients for companies.
Used Website building and maintenance, social media including blog writing.
Provided responsive, confidential administrative and organizational support to busy professionals, remotely.
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