A Program Administrative Assistant is responsible for providing administrative support to team members throughout the planning and implementation of educational, or charitable programs. The duties and responsibilities may vary depending on the company, but the following are certain core duties found on the Program Administrative Assistant Resume – communicating between program participants, and managerial staff, creating and updating program schedules, and assisting in the planning and managing program events; preparing documentation for grants, managing online resources, managing the program manager’s calendar, compiling and sending bulk mailings; and assisting in managing the budget for special and routine events.
The most sought-after skills for the post include the following – excellent time management skills, a strong inclination for customer service, the ability to multitask, creative thinking, excellent phone etiquette, familiarity with office equipment, intercom systems, and fax machines, and compelling communication skills. Those seeking this job role must possess certain education or degree in a business-related field.
Summary : Seeking a Program Administrative Assistant position in a teamwork driven environment where I can exercise my skills and education in a way that challenges me and constantly helps me learn new traits that may enable me to help those around me and in my community.
Skills : 60 Wpm, Microsoft Office, ADP, RCOC EBilling.
Description :
Supported as many as 30 employees as the Program Administrative Assistant to Program Managers for the Division.
Responsible for compiling, reviewing and submitting Monthly Status Reports (MSRs) and Weekly Status Reports to the PM and the Prime contractors to include creating the Defense (DoD) MSR quads in PowerPoint.
Ensured all DoD Division staff members obtain their proper credentials (Common Access Card (CAC), Building Badge, and Personnel Support Form) by submitting their requests in a timely manner, reviewing their clearance and PII information, following-up and out-processing.
Tracked, compiled and submitted approved Extended Work Week (EWW) for all L-3 Data Tactics divisions.
Created General Labor Category (GLCs) forms and format resumes.
Processed travel requests for the project team (CONUS and OCONUS) to include obtaining the necessary paperwork required to complete for the Prime contractors and government and submitting Trip Reports.
Maintained the DoD Personnel spreadsheet.
Responsible for tracking all yearly certifications and training are completed by the staff on contract.
Experience
7-10 Years
Level
Management
Education
Vocational In Medical Secretary
Program Administrative Assistant Resume
Objective : Program Administrative Assistant is responsible for administrative tasks on a day-to-day basis. This includes coordinating the activities of the program, assisting with administrative tasks such as mailings, answering phones, and processing payments.
Interviewed client and family members to determine client needs, problems, and social services required.
Reviewed all background information, developed a service plan, and referred client to service providers, including making changes as needed, making appointments for abuse examinations, and ensuring service applications are complete.
Monitored scheduling of comprehensive health assessments, notified all parties, and assists caseworkers with completion of medical recommendations as needed.
Assisted Program Manager with client behavioral, bereavement, stress, and/or personal matters by helping the client respond to personal and office correspondence.
Established and maintained contact with client families to provide information and referral to other sources when requested.
Responsible for overseeing and maintaining central databases of clients and program information and ensured compliance with grant-mandated systems for First 5 of California.
Supported Case Management department in maintaining files, preparation for audits, management meetings and departmental agendas.
Collected and tracked program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to the Program staff.
Experience
0-2 Years
Level
Entry Level
Education
Business Management
Program Administrative Assistant Resume
Objective : To obtain an administrative position where I can utilize my degree and exercise my knowledge and experiences.
Skills : Data Entry, Customer Service, Presentation, Business Writing, Project Management.
Description :
Provided word processing support of programs efforts for Strategic Systems Programs (SSP) products, and other executive correspondence, proposals, agendas, attendance lists and staff meeting minutes.
Prepared draft and finished copies of project and division correspondence, manuals, directives, and miscellaneous forms.
Developed presentations and special reports as required.
Updated personnel information, rosters and data sheets, including addresses, phone numbers, names and security clearances, and safeguards resulting data as directed.
Created updates and safeguards MSS personnel files.
Assisted in the in-processing/out-processing of MSS personnel.
Coordinated travel arrangements for MSS personnel, including mode of travel, hotel reservations, and advance travel payment.
Coordinated meetings, conferences and division social events, receives, sorts and distributes mail, and timesheets.
Experience
0-2 Years
Level
Entry Level
Education
Certificate
Program Administrative Assistant Resume
Objective : Dedicated, resourceful and focused with 10 plus years of experience in office operations and personnel organization. Excelling at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility, authority and growth potential.
Assisted in the preparation and supervision of the program and related activities.
Supervised a staff (10 employees).
Served as liaison between the Program Director and staff of external units.
Recruited participants and ensured opportunities for increased staff capability through the provision of comprehensive staff development programs and workshops.
Assisted with the development of various activities such as recruitment, orientations, training, and development workshops.
Coordinated logistical arrangements relating to conferences, meetings, and travel for the Program Director.
Provided input on the development and/or revision of various documents and/or procedures (guidelines).
Gathered and prepared information preparation of annual and monthly reports, budget updates and program stats for program grants.
Reviewed and edited documents prepared by the Program Director.
Experience
2-5 Years
Level
Junior
Education
Communications
Program Administrative Assistant Resume
Objective : Highly qualified Program Administrative Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : Organization, Time management, Attention to detail.
Description :
Provided confidential administrative support to a Dean of Instruction and Workforce Education Services Manager.
Utilized independent judgment while collaborating with a wide range of constituents, both internal and external to the Bates Technical College.
Contacted on behalf of the both the Dean and the Workforce Education Services Department.
Respond to a wide variety of questions and people seeking information.
Worked on special projects and performed related duties as assigned.
Participated collaboratively and professionally with students, faculty and staff to promote the general well-being of the department and the college, and collective and individual interest of its staff and student body.
Took initiative to troubleshoot and resolves concerns and/or complaints on behalf of the Dean of Instruction.
Experience
0-2 Years
Level
Entry Level
Education
Human Resource Management
Program Administrative Assistant Resume
Objective : Accomplished, outgoing, and achievement-driven individual interested in obtaining an Office Administration position.
Skills : Medical Terminology, Microsoft Excel, Microsoft Word.
Description :
Maintained specific information and communications in support to the programs including data bases and spreadsheets.
Included producing various reports, typing letters, routine billing, scheduling meetings, phone calls, processing department mail, answering e-mail, filing, setting up meetings and typing meeting minutes, and other assorted tasks, as required.
Prepared and distributed communications, monthly newsletter, announcements, and materials for specific programs and activities.
Responded to program questions and resolve problems or concerns.
Provided support for the program department to keep up to date records in accordance with agreed upon objectives.
Greeted volunteers and access the nature of their visit.
Updated and maintained company website.
Identified and solved problems while keeping my supervisor informed.
Experience
2-5 Years
Level
Junior
Education
Associate Of Applied Science
Program Administrative Assistant Resume
Objective : Looking forward to working in a secure work environment and welcome the challenges associated with unexpected events. Pay close attention to detail, work well both alone or in a team setting and demonstrate excellent customer service, computer and communication skills.
Skills : Written communication, Verbal communication.
Description :
Responsible for managing calendars for office staff, scheduling and coordinated meetings, appointments and travel arrangements.
Corresponded with vendors and venues for conferences, seminars and events.
Created reports and financial data including data entry while maintaining the electronic and hard copy filing system.
Prepared and modify documents, correspondence, reports, drafts, and emails.
Provided secretarial and administrative support to management and other staff including preparing agendas and conference packets.
Assisted and trained Health Departments throughout the state on the EzEMRx billing software program.
Learned and trained Health Departments on a new billing program created to save them money and create revenue.
Experience
0-2 Years
Level
Entry Level
Education
Administrative
Program Administrative Assistant Resume
Headline : Proven operations and administration expert providing a high level of leadership and customer service. Results-oriented asset to the organization with more than 15 years of experience in leadership, customer service, process improvement, development, and operations.
Skills : Ms Office Suite, Customer Service, Customer Service, Databases, Documentation, Detail Oriented, Decision Making, Research, Internet Research.
Description :
Answered general questions regarding scholarships, deadlines, advisement questions.
Managed classrooms scheduling for entire building and schedule student meeting with Program Director.
Responded to student and staff questions.
Made small purchase for department and attend bi-weekly staff meetings.
Arranged and scheduled bus shuttle for IF&DM students each semester.
Co-Coordinated for Student Showcase Event every semester.
Scanned copy documents as needed.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Science
Program Administrative Assistant Resume
Objective : Professional Data Entry/Administrative Assistant with twenty plus years of experience in office administration, supporting all levels of management. Provide support to senior leaders by maintaining excellent communication skills, strong problem resolution abilities, and a high level of confidentiality and attention to detail.
Skills : Excel, Word, Customer Service, Receptionist.
Description :
Prepared into format, and edit documentation for Employee Award nomination packages.
Worked with members of the Command to collect required information to prepare award nomination packages in accordance with established criteria for each award.
Submitted the nomination packages to the Commander and Technical Director for review, approval, and release.
Maintained curriculum files and ensure latest approved versions are submitted to Knowledge Management Directorate for uploading to the Navy Knowledge Online (NKO).
Performed standard clerical duties such as typing, faxing, photocopying, filing, picking up and distributing mail, travel arrangements, travel order claims, training requests.
Processed supply requests for expenditures for the procurement of general office supplies, contract services, and equipment.
Developed templates for training manual products and supporting material.
Experience
0-2 Years
Level
Entry Level
Education
Diploma
Program Administrative Assistant Resume
Objective : To obtain a permanent Program Administrative Assistant position with a well established agency that offers training as well as a chance to utilize my skills for advancement now and in the future.
Skills : Financial Management, Budgeting.
Description :
Greeted and assisted visitors and employers schedule to give interviews for postings; gave information to inquiring clients Posted mail with appropriate postage.
Opened and followed procedure for return mail Prepared packets for various presentations given by counselors Filed case documentation (numerically, chronologically, and alphabetically).
Used computer to sign-in clients for appropriate case worker, Retrieved Centers voice mail and transcribed verbal messages to text logs.
Proofread records and forms, sorted and file records.
Addressed envelopes and package by hand or with envelope stuffing machine.
Answered telephone, conveyed messages, and ran errands.
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