Office Assistant Resume Samples

The job duty of an Office Assistant varies from office to office, but the following are some common activities listed on the Office Assistant Resume – performing office tasks like typing, recordkeeping, taking inventory, sorting checks, and processing mail; performing data entry and payroll assisting, working with salespeople and dealing with customer complaints, answering questions about business service, planning schedules, ordering supplies, checking visitors inflow, and doing all other tasks as assigned to them.

Candidates are supposed to depict the following skills on the job description – the ability to use all types of office equipment and devices, a full understanding of office procedures and administration, strong communication skills, MS Office proficiency, and knowledge of the working industry. Formal education is not mandatory, however, employers expect to the minimum, a high school diploma or its equivalency.

Office Assistant Resume

Objective : 2 years of experience as an Office Assistant. Seeking a full time, year round position for an Office Assistant position. I have experience with customer service, computers, data entry, some accounting and all aspects of office work.

Skills : Typing 73 WPM, Customer Service, Fax, Computers, Printers, Credit Card Machines, Type Writers, Internet, In House Programs, Experienced With Word And Some Excel & Quickbooks.

Description :

  • Answered all incoming calls on heavy 6 line switchboard.
  • Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. Sent to current customers or prospective clients in a timely manner, to meet the deadline.
  • Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs.
  • Collected any/all payments for petrol fuel (we collected their customer's payments only).
  • Scheduled drive by appointments and meetings with potential new clients for salespersons.
  • Scheduled & organized their schedules to go over ongoing jobs, personal calendar.
  • Dealt with all heavy incoming mail and packages & distributed to correct persons.
  • All invoices stamped & sent out in timely fashion to meet the monthly payment deadline.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
MBA


Administrative Office Assistant Resume

Summary : 9+ years of experience as an Office Assistant. Looking to work with an organization where I can continuously learn in the pursuit of achieving functional excellence, thus getting maximum job satisfaction and optimum career growth.

Skills : Word Processing & Typing, Computer Operations, Filing & Data Archiving, Customer Interaction, Reception, Problem Solving, Administrative Support, Exceptional Customer Service, and Supervisory.

Description :

  • Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Maintaining and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Communicating with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail.
  • Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.
  • Computing, recording, and proofreading data and other information, such as records or reports.
  • Reviewing files, recording, and other documents to obtain information to respond to requests.
  • Assisting the fiscal group by entering multiple purchase requests from the department.
  • Contacting clients in person, by phone, or in writing to ensure they have completed required or recommended actions.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Certification


Office Assistant II Resume

Objective : 4+ years of experience as an Office Assistant. Looking to obtain a position with a company to utilize my skills and grow within a company.

Skills : Office: Word, Accounts Receivables, Accounts Payable, Administration, Outlook, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, and Management.

Description :

  • Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party.
  • Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries.
  • Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list.
  • Assisting with all departments projects including census, extensions, 1099s, and FTPs.
  • Processing all incoming census, fast forms, and trust information to include scanning/saving and completing the WIP process.
  • Participating in the group or individual discussions regarding department process or policy improvements.
  • Responding to customer inquiries in person and over the phone; liaise with cross-functional teams in support of customer needs.
  • Organizing calendars and schedules to align with executive needs and company goals mechanical bar managed a high-volume workload within a deadline-driven environment.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certification

Administrator/Office Assistant Resume

Objective : 4 years of experience as an Office Assistant. Seeking to obtain employment where I can utilize my excellent clerical skills and further my career in the medical field. Abilities Excellent communication skills.

Skills : Excellent Communication, Able To Speak, And Read Fluently In Both English and Spanish, Proficient In Microsoft Word, Microsoft PowerPoint and Microsoft Excel, and Ability To Multi-Task.

Description :

  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Handled email, phone and in person inquiries collected personal information from customers; improved customer database.
  • Reviewed and analyzed insurance applications and documents; expedited materials.
  • Used multi- phone systems, general computers, and helped with other office duties as needed.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certification


Medical Office Assistant Resume

Objective : 3+ years of experience as an Office Assistant. Seeking to obtain a challenging position where I can utilize my theoretical education and gain quality experience that will permit me to contribute my knowledge, hard work, and dedication towards the success and growth of the company leading to continuous personal growth.

Skills : Customer Service, Patient Care, Patient Education, Patient Scheduling, Schedule Appointments, Microsoft Office, Epic Care, Bilingual: Spanish & English.

Description :

  • Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies.
  • Preparing the patients records for examinations, and translate for the doctor from Spanish to English.
  • Providing patients with information regarding their treatment and answer any questions.
  • Responsible for maintaining the sanitation of the environment prior to the patient's admission for treatments.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Managing a multi-line, high volume phone and directed calls to the appropriate employee.
  • Collecting, sorting, and alphabetizing various documents for filing, storage, or processing.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associate

Office Assistant I Resume

Objective : One year of experience as an Office Assistant. I am a highly organized and detailed oriented professional with innovative people skills. I exhibit the ability to be well organized, dependable and enthusiastic about new challenges. I am able to learn and apply quickly and effectively.

Skills : MS Office, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, Management, and CRM.

Description :

  • Answered directed calls to appropriate individuals/take written message.
  • Tracked supplies to ensure inventory levels met the requirements; submitted a request to replenish for re-stocking and delivery to work stations.
  • Prepared and updated customer database entering demographic data for the distribution of monthly reports.
  • Coordinated subscription files by stapling and folding forms in alphabetical order.
  • Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly.
  • Oversaw front-office operations and provided impeccable customer service.
  • Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly.
  • Maintained records of employee timesheets, the database, and made weekly schedules for the staff.
  • Answer phones, greet and help customers with queries and resolve basic concerns.
  • Processed incoming/outgoing shipments and ordered/restocked office supplies.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Diploma

Senior Office Assistant Resume

Summary : Highly organized and detail-oriented Office Assistant with more than 19 years of experience supplying thorough, organized administrative support to 3 senior executives. Office Assistant who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries.

Skills : Professional Phone Etiquette, Excellent Communication, Articulate and Well-spoken, Customer Service-Oriented, Flexible, Administrative Support Specialist, Excellent Planner, and Coordinator, Pleasant Demeanor, Appointment Setting, Accounting, Familiarity, Invoice Processing, and Multi-line Phone Proficiency.

Description :

  • Ordering and distributing office supplies while adhering to a fixed office budget.
  • Answering and managing incoming and outgoing calls while recording accurate messages.
  • Greeting numerous visitors, including VIPs, vendors and interview candidates.
  • Maintaining a clean reception area, including lounge and associated areas.
  • Screening all visitors and directed them to the correct employee or office.
  • Completing data entry tracked resumes and maintained the applicant tracking system.
  • Greeting customers entering the store to ascertain what each customer wanted or needed.
  • Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community.
  • Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms.
  • Advising clients or community groups on issues related to improving general health, such as diet or exercise.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
HS

Office Assistant II Resume

Summary : 8+ years of experience as an Office Assistant. I am seeking a position where I can develop and excel while representing my employer. I am a reliable, loyal, and detail oriented individual who has the ambition to succeed in any given environment.

Skills : Administrative Support, Exceptional Customer Service, Supervisory, Microsoft Office, Excel & Word, Accounting, Data Entry, Telephone Etiquette, Organized, Strong Attention To Details, Excellent Communication, Filing, Time Management, Professional, Self-motivated, and Team Player.

Description :

  • Managing to the schedule of appointments and routing for the sales team and customers.
  • Working primarily with the home depot account and assist with major's leads.
  • Answering phones, schedule appointments, take payments in person or over the phone, file job folders and invoices, scan, fax, and makes copies of documents as needed.
  • Coordinating with multiple counties to set up final inspection on completed jobs.
  • Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job.
  • Providing administrative support to the supervisory staff and sales team as needed.
  • Maintaining updated client records with plans, notes, appropriate forms, or related information.
  • Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone.
  • Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents.
  • Assisting the concerned authorities in matters related to the preparation of annual reports, files, weekly reports, and annual magazines.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Diploma

Front Office Assistant Resume

Headline : 6 years of experience as an Office Assistant. Provide special services to customers based on their needs. Seeking a position in a reputable company that permits me to utilize my education and training.

Skills : Read, Write and Speaks fluent English and French, Moderate Spanish, Operate Office Machines such as Copiers, Fax Machines, and Computers, Powerpoint, Excellent Customer Service, Data Entry, and Excel.

Description :

  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Transmit information or documents to customers, using computer, mail, or facsimile machine.
  • Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents.
  • Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
  • Process and prepare memos, correspondence, travel vouchers, or other documents.
  • Collect, sort, distribute and prepare mail, messages and courier deliveries.
  • Performed regular secretarial duties such as copying, mailing letters to students, and filing documents.
  • Prepared informative packets and gift bags for student orientations in an effort to transition students into college life.
  • Scheduled personnel for various events vital to deployment into combat operations.
  • Inserts and extracts materials from subject matter files classify material by nature of subject matter.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
GED

Office Assistant Resume

Summary : 7+ years of experience as an Office Assistant. A dedicated and focused professional who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

Skills : Accounts Receivable, Administrative, Client, Clients, Databases, Data Base, Delivery, Endoscopy, Filing, Forms, HR, Insurance, Law, Legal, Legal Documents, Meetings, Excel, Mail, Office, Outlook, PowerPoint, Word, Take Notes, Organizing, Payroll, Personnel, Speaking, Publications, Reading, Scheduling, Secretarial, Spanish, Telephone, and Answering Phones.

Description :

  • Greeting visitors entering the office determined the nature and purpose of visit and directed them to the appropriate destination.
  • Research, proposing and implementing vendor services to decrease costs to the organization.
  • Locating and attaching appropriate files to incoming correspondence requiring replies.
  • Frequently used word processing, spreadsheet, database, and presentation software coordinated work between multiple departments.
  • Answering and managing incoming and outgoing calls while recording accurate messages.
  • Maintaining a clean reception area, including lounge and associated areas.
  • Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer.
  • Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Opening, sorting, and distributing incoming correspondence, including faxes and email.
  • Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
MBA