Office Assistant Resume Samples

Description :

1. Answered all incoming calls on heavy 6 line switchboard.
2. Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. Sent to current customers or prospective clients in a timely manner, to meet the deadline.
3. Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs.
4. Collected any/all payments for petrol fuel (we collected their customer's payments only).
5. Scheduled drive by appointments and meetings with potential new clients for salespersons.
6. Scheduled & organized their schedules to go over ongoing jobs, personal calendar.
7. Dealt with all heavy incoming mail and packages & distributed to correct persons.
8. All invoices stamped & sent out in timely fashion to meet the monthly payment deadline.

Experience

0-2 Years

Level

Entry Level

Education

MBA

Description :

1. Maintaining and update filing, inventory, mailing, and database systems, either manually or using a computer.
2. Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail.
3. Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.
4. Computing, recording, and proofreading data and other information, such as records or reports.
5. Reviewing files, recording, and other documents to obtain information to respond to requests.
6. Assisting the fiscal group by entering multiple purchase requests from the department.
7. Contacting clients in person, by phone, or in writing to ensure they have completed required or recommended actions.

Experience

7-10 Years

Level

Executive

Education

Certification

Description :

1. Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party.
2. Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries.
3. Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list.
4. Assisting with all departments projects including census, extensions, 1099s, and FTPs.
5. Processing all incoming census, fast forms, and trust information to include scanning/saving and completing the WIP process.
6. Participating in the group or individual discussions regarding department process or policy improvements.
7. Responding to customer inquiries in person and over the phone; liaise with cross-functional teams in support of customer needs.
8. Organizing calendars and schedules to align with executive needs and company goals mechanical bar managed a high-volume workload within a deadline-driven environment.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
2. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
3. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
4. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
5. Compute, record, and proofread data and other information, such as records or reports.
6. Handled email, phone and in person inquiries collected personal information from customers; improved customer database.
7. Reviewed and analyzed insurance applications and documents; expedited materials.
8. Used multi- phone systems, general computers, and helped with other office duties as needed.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies.
2. Preparing the patients records for examinations, and translate for the doctor from Spanish to English.
3. Providing patients with information regarding their treatment and answer any questions.
4. Responsible for maintaining the sanitation of the environment prior to the patient's admission for treatments.
5. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
6. Managing a multi-line, high volume phone and directed calls to the appropriate employee.
7. Collecting, sorting, and alphabetizing various documents for filing, storage, or processing.

Experience

2-5 Years

Level

Junior

Education

Associate

Description :

1. Answered directed calls to appropriate individuals/take written message.
2. Tracked supplies to ensure inventory levels met the requirements; submitted a request to replenish for re-stocking and delivery to work stations.
3. Prepared and updated customer database entering demographic data for the distribution of monthly reports.
4. Coordinated subscription files by stapling and folding forms in alphabetical order.
5. Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly.
6. Oversaw front-office operations and provided impeccable customer service.
7. Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly.
8. Maintained records of employee timesheets, the database, and made weekly schedules for the staff.
9. Answer phones, greet and help customers with queries and resolve basic concerns.
10. Processed incoming/outgoing shipments and ordered/restocked office supplies.

Experience

0-2 Years

Level

Entry Level

Education

Diploma

Description :

1. Ordering and distributing office supplies while adhering to a fixed office budget.
2. Answering and managing incoming and outgoing calls while recording accurate messages.
3. Greeting numerous visitors, including VIPs, vendors and interview candidates.
4. Maintaining a clean reception area, including lounge and associated areas.
5. Screening all visitors and directed them to the correct employee or office.
6. Completing data entry tracked resumes and maintained the applicant tracking system.
7. Greeting customers entering the store to ascertain what each customer wanted or needed.
8. Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community.
9. Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms.
10. Advising clients or community groups on issues related to improving general health, such as diet or exercise.

Experience

10+ Years

Level

Management

Education

HS

Description :

1. Managing to the schedule of appointments and routing for the sales team and customers.
2. Working primarily with the home depot account and assist with major's leads.
3. Answering phones, schedule appointments, take payments in person or over the phone, file job folders and invoices, scan, fax, and makes copies of documents as needed.
4. Coordinating with multiple counties to set up final inspection on completed jobs.
5. Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job.
6. Providing administrative support to the supervisory staff and sales team as needed.
7. Maintaining updated client records with plans, notes, appropriate forms, or related information.
8. Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone.
9. Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents.
10. Assisting the concerned authorities in matters related to the preparation of annual reports, files, weekly reports, and annual magazines.

Experience

7-10 Years

Level

Executive

Education

Diploma

Description :

1. Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
2. Transmit information or documents to customers, using computer, mail, or facsimile machine.
3. Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents.
4. Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
5. Process and prepare memos, correspondence, travel vouchers, or other documents.
6. Collect, sort, distribute and prepare mail, messages and courier deliveries.
7. Performed regular secretarial duties such as copying, mailing letters to students, and filing documents.
8. Prepared informative packets and gift bags for student orientations in an effort to transition students into college life.
9. Scheduled personnel for various events vital to deployment into combat operations.
10. Inserts and extracts materials from subject matter files classify material by nature of subject matter.

Experience

5-7 Years

Level

Executive

Education

GED

Description :

1. Greeting visitors entering the office determined the nature and purpose of visit and directed them to the appropriate destination.
2. Research, proposing and implementing vendor services to decrease costs to the organization.
3. Locating and attaching appropriate files to incoming correspondence requiring replies.
4. Frequently used word processing, spreadsheet, database, and presentation software coordinated work between multiple departments.
5. Answering and managing incoming and outgoing calls while recording accurate messages.
6. Maintaining a clean reception area, including lounge and associated areas.
7. Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer.
8. Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
9. Opening, sorting, and distributing incoming correspondence, including faxes and email.
10. Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Experience

7-10 Years

Level

Executive

Education

MBA