Project Assistant Resume Samples

Project Assistants help in producing proposals, plans, and reports. These assistants also take charge of organizing and maintaining project database and files. Typical duties commonly seen on most of the Project Assistant Resume are – working with project manager and teaming to maximize productivity, collaborating to contribute to the entire project lifecycle, organizing and monitoring schedules, ensuring that the deadlines are met, making periodical reports to management, monitoring budgets, and completing all necessary administrative tasks as well.

To become a successful Project Assistant, candidates should demonstrate the following skills and qualifications – experience with industry-specific software, outstanding communication, and interpersonal skills, the ability to multitask and work under minimal supervision. Knowledge of MS Office is mandatory. A Bachelor’s or Associate’s degree in the relevant field is commonplace among Project Assistants.

Project Assistant Resume

Objective : Highly qualified Project Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : MS Word, Excel, Outlook, Internet Explorer. Maxwell, QuickBooks, Timberline, Great Plains Accounting Software.

Description :

    1. Prepared Schedule of Values for billing purposes.
    2. Created spreadsheets for special billing forms, releases, etc.
    3. Coordinated, tracked and processed AIA billings for all projects including support documentation of costs.
    4. Tracked job cost estimates of change orders and processed for billing.
    5. Processed and distributed submittals to meet contractual deadlines.
    6. Set up and maintained equipment sheets for each project tracking equipment purchased, lead times, release dates and delivery dates.
    7. Prepared and maintained RFI forms and logs.
    8. Compiled closeout documents including Operation & Maintenance Manuals, As-Builts, and startup sheets.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
High School Diploma


Project Assistant/Administrator Resume

Summary : Excellent project management and organizational ability. Highly developed professional communication and interpersonal team building expertise. Exceptional degree of computer software proficiency and document production skills. Over 11 years experience assisting upper level executives and sales and marketing managers. Trained in CDT: Construction Documents Technologist Certificate from The Construction Specifications Institute for the entire construction process.

Skills : Microsoft Office, GIS, SAP2000, StruCalc, ETABS, AutoCad, MicroStation, Civil 3D, C++, Matlab, InfoWater.

Description :

    1. Executive Assistant to two Principal level executives and backup Executive Assistant to the firm President.
    2. Provide architectural support to team of architects 5-9 people on multiple disciplinary projects in new construction and renovation and restoration.
    3. Provide overflow work support for other project teams to meet deadlines.
    4. Schedule online meetings and teleconferences.
    5. Create and proof drawing lists for all phases of design to construction documents.
    6. Aid in markups for shop drawing review and site inspection reports.
    7. Compile and coordinate drawing sheets and specifications with subcontractors from all trades.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
B.A. In Commercial Studies


Administrative Project Assistant Resume

Summary : To obtain a position where my skills and knowledge can be utilized to meet my personal goals and contribute to an establishment's achievements.

Skills : Intermediate Knowledge Of Microsoft Outlook, CRM, Word.

Description :

    1. Administered documentation for change of ownerships, lease amendments and reimbursable work authorizations.
    2. Verified and monitored real estate project funds and expenses.
    3. Created invoicing for open items, owner, and contractor reimbursements.
    4. Monitored and maintained work authorization budget reports, high risk construction expense reports, vacant space reports and lease expiration reports.
    5. Calculated government property tax reimbursements.
    6. Assisted post award/construction managers with alteration projects.
    7. Prepared prospectus packages for Congressional approval.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Contract Management

Accounting & Project Assistant Resume

Objective : Committed to seeing projects through to completion & assisted team-members on a daily basis and consistently helped department attain chart retrieval goals for insurance companies for the HEDIS season (Healthcare Effectiveness Data and Information Set).

Skills : Research, Policy, Public Outreach, Fundraising, Data.

Description :

    1. Coordinated domestic & international travel arrangements for 20+ team members within highly fluid project schedules, which included: Air, Ground & Lodging arrangements with accompanying personalized travel itineraries.
    2. Supported project teams by gathering data from iNFADs and preparing equipment for site visits.
    3. Assisted in the creation of project submittals and provided quality assurance before delivery to client.
    4. Organized task checklists for multiple projects, providing accurate reporting to supervisors and enabling teams to stay on task and devise informed strategies for approaching the project.
    5. Managed accounts with 10 service providers that handle supplies, food & beverage, cleaning services, shipping & handling, print services, maintenance, equipment, and technology services.
    6. Prepared groundwork for opening a second office location in North Carolina, fully operational in under 2 months by working directly with real estate agents, property managers, and service vendors.
    7. Created agendas, transcribed notes, cataloged action points for follow up or assignment, and scheduled meetings for executive management and 5 project teams.
    8. Aided in hiring by placing job opportunities, scheduling interviews, working with temp agencies, and preparing Master Service Agreements for sub-contractors.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Public Administration

Executive Project Assistant Resume

Headline : Highly motivated leader of change and dedicated professional with over 20 years of proven administrative experience in organizing community groups, forming civic and service networks, & ensuring alignment of program strategy with the needs of public and private sectors. Demonstrated skills in establishing and maintaining collaborative relationships across business spectrum with diverse agendas; driving to understand needs, gain support and achieve mutually agreeable solutions.

Skills : Management Experience, Project Management, Administrative, Non Profit, Community Relations, Community Outreach.

Description :

    1. Participated in pre and post job closeout meetings.
    2. Coordinated job start and job closeout with Superintendent and project Manager.
    3. Developed client rapport by having knowledge of key individuals working on project.
    4. Placed and monitor blueprint and specification orders.
    5. Created subcontractor bid lists and the Invitation to Bid in Grade beam.
    6. Tracked receipts of Invitation to Bid responses and coordinated distribution of the bid package to subcontractors with blueprint.
    7. Send addendum and/or clarifications as required.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Master In Public Administration

Project Assistant/Legal Assistant Resume

Summary : Client-centered and versatile professional able to add value within a wide range of business environments and operational areas. Display strong accountability, attention to detail, follow-through and leadership skills in all areas of performance.

Skills : MS Office Suite, MS Project, Minitab, As400, Remedy, Sharepoint, Salesforce, Telecommunications.

Description :

    1. Prepared and processed commitment documents including purchase orders, subcontracts, Long Form contracts, equipment rental agreements and change orders.
    2. Generated and distributed Cost Codes and Field Reports to management.
    3. Processed payroll for field and salary employees (union and non-union).
    4. Shipped and received all incoming mail and project materials.
    5. Maintained Certificate of Insurance log; tracked and confirmed renewal certificates.
    6. Composed all correspondence to subcontractors and vendors.
    7. Tracked and submitted invoices to Accounts Receivable/Payables Manager.
    8. Served as primary contact with all jobsite visitors.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate In Liberal Arts

Project Assistant Manager Resume

Summary : To obtain a position that utilizes my knowledge, skills and experiences in school finance and management that will allow me to better serve the organization I represent.

Skills : Microsoft Office, Adobe, Excel, Databases, Databases.

Description :

    1. Supervised Food Service Managers (4) and staff (20) in the absence of the director.
    2. Responsible to oversee Food Service administrative functions and projects.
    3. Troubleshoot computer hardware and software problems.
    4. Installed/set-up new equipment when necessary.
    5. Processed all bills and purchase orders for payment.
    6. Submitted policy on free and reduced priced meals to the State School Food Service Office.
    7. Submitted all financial data and reimbursement request to the State Office monthly.
    8. Made application for USDA surplus food (commodities) for school food service use and directs its distribution and transfer.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Business Administration

Sr. Project Assistant Resume

Summary : Dependable, self-motivated team player with demonstrated ability to meet deadlines in results-driven work environments with over ten years of experience providing writing, editing, proofreading and administrative services support.

Skills : Microsoft Office Suite, ADP HR & Payroll Software, Excellent Customer Service Skills, Highly Organized.

Description :

    1. Seasonal Position Compiled all information required to accurately complete several detailed reports.
    2. Designed various spreadsheets to assist in calculating and tracking the volumes of numerical data required to complete the reports.
    3. Analyzed all information received for accuracy.
    4. Coordinated with other departments to correct any discrepancies.
    5. Provided secondary support to the Plant Manager in the Office Manager's absence.
    6. Completed all daily production reports and time-keeping duties.
    7. Assisted the Office Manager with various clerical duties as assigned, i.e.
    8. prepared invoices to be paid utilizing company chart of accounts, distributing mail, ordering supplies, etc.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Office Administration

Special Project Assistant Resume

Headline : Looking for an Entry-Level Environmental Engineer position. Particularly interested in delivering innovative engineering solutions and services in the areas of environmental management/assessment, water and remediation engineering.

Skills : Microsoft office, Eaglesoft, Dentrix, Excel, Inventory Management, Sales, Staff Management, Stocking, Clerical, Patient Care, Customer Service, Basic Computer Skills, Powerpoint.

Description :

    1. Monitor the achievement of project activities on behalf of the project manager.
    2. Develop and maintain project deliverables under the direction of the project director.
    3. Gather and input data into databases as well as updating accordingly.
    4. Arrange logistics for meetings, conferences, trainings, and other project-related events.
    5. Organize project committee meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
    6. Discretion, good judgment, personal motivation and able to work independently.
    7. Maintain corporate documents and reports with high confidentiality.
    8. Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and boards of directors.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Diploma

Technical Project Assistant Resume

Summary : Public servant specializing in developing and sustaining stakeholder communication related to quality improvement, research analysis and other project assistance. Team leader with motivational energetic style. Bilingual English/Spanish speaker.

Skills : Microsoft, HTML, CSS, Dreamweaver.

Description :

    1. Provided administrative and logistical support to Project Manager and team members in all aspects of their projects.
    2. Conducted periodic audits of contracted personnel on-site through EEO interviews to ensure compliance with the Davis Bacon Act.
    3. Reviewed and verified certified payroll for contractors as required for compliance with David Bacon Act.
    4. Responsible for arranging and coordinating project meetings including transcribing and distributing meeting minutes to appropriate personnel.
    5. Proficient in all Microsoft Office software including Outlook, Excel, and Word as well as Adobe Acrobat Writer.
    6. Maintained good communication with technicians and contractors to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation of the entire process on the job site.
    7. Responsible for ordering, distributing and storing supplies for consumption and project use.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
Diploma In Account

Temporary Project Assistant Resume

Objective : To obtain a position where my skills and knowledge can be utilized to meet my personal goals and contribute to an establishment's achievements.

Skills : Intermediate Knowledge Of Microsoft Outlook, CRM, Word.

Description :

    1. Administered documentation for change of ownerships, lease amendments and reimbursable work authorizations.
    2. Verified and monitored real estate project funds and expenses.
    3. Created invoicing for open items, owner, and contractor reimbursements.
    4. Monitored and maintained work authorization budget reports, high risk construction expense reports, vacant space reports and lease expiration reports.
    5. Calculated government property tax reimbursements.
    6. Assisted post award/construction managers with alteration projects.
    7. Prepared prospectus packages for Congressional approval.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Contract Management

Project Assistant Resume

Objective : Seasoned workforce development and human services professional with experience working in fast-paced, high demand environments that require strong analytical and interpersonal skills with the ability to efficiently manage multiple tasks.

Skills : Customer Service, Billing, Insurance Verification, Microsoft Office Proficiency.

Description :

    1. Developed, maintained, and managed organized records of all project schedules and deadlines; coordinated and monitored upcoming project meetings and deadlines; managed calendars.
    2. Prepared and drafted high-level reports, memos, letters, transmittals and other written documentation.
    3. Assisted in editing and proofreading produced materials and housing documentation in appropriate repositories.
    4. Researched, recommended and implemented Project Management software which was successfully integrated into the Project Plan increasing work flow efficiency.
    5. Conducted high-level project research and evidence based data sources to support program implementation.
    6. Developed and maintained an interdepartmental database of employee files and an interoffice procedural system for schematics that resulted in increased workflow efficiency and better access to pertinent information.
    7. Provided and facilitated interdepartmental training; implemented tools and resources to increase work output and production.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Business Administration