An Executive Assistant to the COO provides executive-level support to the Chief Operating Officer. The job duties are listed on the Executive Assistant to COO Resume as – maintaining the COO’s schedule, coordinating with internal and external stakeholders, providing logistical and travel support and working on operations-related projects, reporting directly to the COO, maintaining an accurate and detailed calendar to COO, tracking COO’s tasks and projects to ensure appropriate prioritization of projects, managing all travel scheduling and arrangements, ensuring consistent and efficient interaction with other executive assistants, and conducting preliminary research on a variety of topics.
Employers prefer to hire those having the following skills for this valuable assistant role – the ability to converse and communicate well with top management, multitasking skills, strong English skills, the ability to apply good judgment and make good decisions, and experience in managing event logistics. A bachelor’s degree in a related field is considered ideal for this post.
Headline : Executive Assistant to COO with a proven ability to organize multiple task with strict attention to details. Looking to sharpen and continue to develop skills within a corporate industry. Skilled in event coordination and management, account management, contract negotiations, project management, sales planning, vendor relations and marketing.
Skills : Proficient In Microsoft Outlook, Word, Excel, PowerPoint, Publisher, Communicator, Taleo, JD Edwards, IProcurement, EPay, InfoBank, Webmail, IOS, Outlook Exchanges, Blackberry Applications, IPhone And IPad Applications And Synching, Fieldglass, CapCon2, Windows 7, AP Workflow, C/LAR And More.
Description :
Prepared monthly financial reports for Corporate and all Divisions.
Supported COO, VP of Sales and Marketing, VP of Production and occasionally the CEO by providing calendar support, expense report processing, book extensive and complicated domestic and international travel, electronic correspondence, screening calls, event planning, accounts payable requests, and some customer service.
Compiled and edited corporation newsletter monthly.
Produced large volume informational binders for various internal corporate meetings.
Coordinated signatures for legal documents with COO.
Was a member of the company picnic committee.
Planned two offsite Production Outing trips of 50+ attendees each.
Experience
5-7 Years
Level
Executive
Education
Business Administration
Executive Assistant to COO Resume
Objective : To secure an Executive Assistant to COO position with a well-established organization that will enable me to utilize my educational background and showcase my strengths in areas such as organization, business management and attention to detail along with my ability to support clients with excellent customer service.
Provided high-level administrative support to the Chief Operations Officer of Indiana University Hospital, and the Administrative Director of Cancer Services.
Performed a variety of key administrative functions including the coordination of calendars, scheduling meetings, communicating with committees, and maintaining files and records.
Collaborated with COO to release CBR's for the appropriate committees, at the appropriate time.
Tracked IUH and contingency capital budgets.
Prepared meeting agendas, coordinated and compiled meeting materials, recorded and distributed minutes, and carefully monitored all action items for two executive committees, several Cancer Center committees, and several IUH director/manager level committees.
Prepared and finalized major presentations, business documents, spreadsheets and graphs.
Experience
2-5 Years
Level
Executive
Education
Associates In Paralegal Studies
Executive Assistant to COO Resume
Summary : As an Executive Assistant to COO, responsible for Processing capital budget requests, multi-purpose requests, vendor payment requests, travel expense reports, and employee time reporting entries, Compiling, formatting into .html and uploaded onto Intranet the company Construction Training Program.
Skills : Powerpoint, Management, Word, B.
Description :
Provided targeted and timely administrative support for the COO including scheduling, telephone management, record-keeping, and meeting coordination.
Set up conferences/workshops, travel, budget, and payroll.
Represented the COO and Deputy Chief at meetings, relay messages, respond to requests for information, and provide information or direct callers/visitors to appropriate individuals.
Provided assistance on special projects to the COO's direct reports as necessary.
Wrote, edited, drafted correspondence, reports, documents and/or other written materials on behalf of the COO.
Recorded and/or transcribed minutes of meetings, hearings, and produces documents in draft or final format.
Tracked and circulated data from a variety of sources (e.g., staffing, events, payroll, attendance, and inventory) for financial, legal and administrative purposes.
Experience
10+ Years
Level
Senior
Education
MS
Executive Assistant to COO Resume
Summary : Results focused with a talent for proactively identifying and resolving problems. Flexibility to multi-task within changing priorities. Thrives in bringing people together in an effort to accomplish a common goal. Ability to overcome challenges and obstacles while developing positive, effective business relationships.
Skills : Microsoft Office Suite, Adobe Acrobat.
Description :
Supported COO on daily administrative tasks.
Managed the day to day office functions.
Created/prepared financial spreadsheets, reports and PowerPoint presentations.
Processed expense reports, arranged/coordinated team meetings, events and conferences throughout the US.
Managed and tracked division budget.
Reviewed and approved department timesheets.
Handled all travel arrangements for COO.
Experience
10+ Years
Level
Senior
Education
Associate Of Applied Science
Executive Assistant to COO Resume
Objective : Highly qualified Executive Assistant to COO with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : MIcrosoft Office, Excel, E-filing.
Description :
Created detailed legal and management reports, analyses and presentations using various computer applications to create memorandums, charts, graphs and PowerPoint presentations.
Followed up on work output with attorneys and staff.
Handled scheduling of meetings, management of calendars, travel arrangements and processing of expense reports.
Maintained general and legal files.
Maintained and created paper and electronic copies of all files using scanner, copier, software, and document management systems.
Oversaw supplies by checking inventory levels.
Anticipated needed supplies.
Experience
2-5 Years
Level
Executive
Education
Bachelor Of Arts
Executive Assistant to COO Resume
Objective : Seeking employment with an inspiring and liberal company, which will enable me to utilize my resilient structural and communication skills.
Skills : Microsoft Suite, Transcription.
Description :
Managed 7-10 employees from 3 offices, lead daily morning meetings with 10-15 in attendance to include C.O.O.
Held baby bottle campaigns to raise money for a low-income prenatal medical center in downtown Los Angeles.
Able to bring financial donors and donations to aid the medical center.
Encouraged existing employees to be rejuvinated in their work ethic and in their personal lives.
Placed and received orders, expediting when needed.
Negotiated discounts on supplies and furniture.
Assisted with Front Desk Receptionist duties when needed.
Experience
0-2 Years
Level
Entry Level
Education
M.A.
Executive Assistant to COO Resume
Objective : A highly qualified Executive Assistant to COO offering several years of experience in various industries seeking to continues career in an executive-level administrative position.
Skills : MS Office, Maintenance Skills.
Description :
Performed a broad range of administrative details of a highly confidential nature, on a regular basis, requiring a high level of discretion.
Provided direct support to Partners, Principals, and Directors or Managers and Senior Managers.
Answered, screened and directed inbound phone calls for VP and COO of Operations.
Supervised a single and sometimes a group of nonexempt support secretary staff, including hiring, training, and performance appraisal.
Received and assisted visitors and escorted them to correct destinations; offices, rooms or meeting rooms.
Performed general secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing.
Prepared and maintained Transportation ABC payroll.
Experience
2-5 Years
Level
Executive
Education
Bachelor's In Business Administration
Executive Assistant to COO Resume
Objective : To obtain an Executive Assistant to COO position in the business office that will allow me to utilize my accounting, strong communication skills, and knowledge of the workings of a successful office.
Skills : Exceptional Organization And Detailed, Understanding.
Description :
Acted as an interface for executives and internal/external clients.
Maintained duties and inquiries for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
Managed daily office operations: purchasing of office supplies, maintained relationships with service vendors, building facility manager and mail room services (Currier services, Fed Ex and US Mail) Coordinate all travel arrangements with company and outside agencies including air, hotel, ground transportation and meal reservations as business needs as personal preferences dictate (domestic and international) aware of time zone differences, passport and visa requirements.
Coordinated meetings, company/social events, celebrations for birthdays, anniversaries including but not limited to social events hosted at job site.
Communicated agendas and respond to calendar changes as needed.
Screened and directed phone calls and distribute mail correspondence.
Performed basic office accounting tasks: expense reports, invoices, accounts payable, accounts receivable, general ledger reconciliation and balancing, etc.
Experience
2-5 Years
Level
Junior
Education
Associate In Business
Executive Assistant to COO Resume
Objective : Results-driven, dedicated professional with a strong record of accomplishments in the areas of executive administrative support, organization, event management, and communications. Expert ability to influence others through the application of effective communication techniques, liaising and collaborating with customers and colleagues in order to achieve goals.
Skills : MS office, Managing Skills.
Description :
Provided administrative support to the Chief Operating Officer, including travel arrangements, expense reports, meeting management and interfacing with partner agencies.
Created and maintained program database and prepared Tennessee Navigator summary reports.
Generated Salesforce data for monthly reports and managed the program's Google calendar for events and postings.
Managed and implemented program meetings in multiple cities throughout the state (Memphis, Nashville, and Knoxville).
Utilized background in marketing to draft memos/letters, create, and edit presentations and/or reports.
Developed Excel templates for program/projects to aid in logistic coordination and continuity.
Ensured approvals are received and vendors are paid promptly.
Experience
2-5 Years
Level
Executive
Education
Bachelor Of Science
Executive Assistant to COO Resume
Headline : Seeking an Executive Assistant to COO profession with an outstanding career opportunity that will offer a rewarding work environment along with a winning team that will fully utilize management skills.
Skills : Microsoft Office, Photoshop, Quickbooks, Social Media Marketing, Logic Pro 9, Windows, Mac OS X.
Description :
Contacted and established quality relationships with staffing contacts at hospitals and specialty facilities for the staffing of Anesthesiologist (MDA), Certified Registered Nurse Anesthetist (CRNA), and general Doctors (MD).
Identified locum and permanent opportunities for MDAs, CRNAs, and MDs.
Assisted in credentialing of available MDAs and CRNAs once accepted for position.
Worked with available MDAs and CRNAs to find suitable available opportunities that would be a good fit for them.
Responsible for providing superior customer service to our clients.
Experienced in sales, B2B, and a call center environment.
Assisted with credentialing of CRNAs, General MDs, and Anesthesiologists.
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