Staff Assistant Resume Samples

Description :

1. Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
2. Answered phone calls and direct calls to appropriate parties or take messages.
3. Conducted research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
4. Attended meetings to record minutes and distribute to all parties.
5. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
6. Performed general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
7. Filed and retrieved corporate documents, records, and reports.
8. Opened, sorted, and distributed incoming correspondence, including faxes and email.

Experience

2-5 Years

Level

Junior

Education

Communication

Description :

1. Answer telephone within an expected ring duration, screen calls, respond to routine questions and take messages in accordance with provider instructions.
2. Review, schedule and coordinate appointment requests, determine appropriate services, physician and appropriateness of setting.
3. Compose and mail appointment letters to patients and outside health centers.
4. Scanned PHI documents to Duke Medical Records.
5. Screen, sort mail and documents; respond to routine items not requiring providers' attention according to instructions and standard procedures.
6. Processed and entered patient insurance information into Duke Health Information System.
7. Maintain physician's calendar of appointments and schedules.
8. Complete clerical actions as entered by the transplant coordinators through Maestro Care.

Experience

7-10 Years

Level

Management

Education

Sales Management

Description :

1. Type memos, reports, and general correspondence.
2. Maintain all records, files, documents, and perform all faxes.
3. Direct all telephone calls, messages, to appropriate personnel.
4. Assisted students in filling out I-20 documents, I-9 documents, W-4 forms, Alien Information forms, DS-2019 forms, CPT /or OPT forms, AR11, and LIFT forms.
5. Orientation for all International Students.
6. Direct students to all appropriate department personnel and trouble shoot all inquires.
7. Maintained and purchased all kitchen supplies for the department.
8. Scheduled appointments for International Student Services and Education Abroad.

Experience

7-10 Years

Level

Management

Education

Associate

Description :

1. Manage incoming federal grants for the tenth Congressional District of New Jersey.
2. Research and monitor legislative activity and constituent positions on LGBT, Medicare, Medicaid, women and children's issues.
3. Tracking and collating constituent concerns while connecting with staff members to respond and advise the congressional member on directional steps to be taken.
4. Manage, organize, and assist with scheduling and event/invitation lists for the Congressional member.
5. Coordinate email, and mail correspondence with constituents regarding a myriad of policy concerns.
6. Write letters of support for non-profits that are applying for Federal and foundation grants.
7. Requesting and submitting over 350 people to take White House tours Bureau of Engraving and Printing.
8. Managed 5000 person invite list for annual education event.

Experience

5-7 Years

Level

Executive

Education

BA In International Relations

Description :

1. Managed all company conference rooms via the break down, set-up, stock and supplies.
2. Organized and booked conference rooms according to availability, meeting times and meeting size.
3. Ordered and managed catering for all company meetings.
4. Inventoried and ordered supplies for entire company.
5. Light filing and check processing for accounts payable department.
6. Assisted office manager when possible with administration duties.
7. Assumed extensive back-up receptionist responsibilities which included manning a 120 line console.

Experience

10+ Years

Level

Senior

Education

Bachelor Of Science

Description :

1. Created new processes and systems for increasing customer service satisfaction.
2. Cross-trained and provided back-up for other customer service representatives when needed.
3. Resolved product issues and shared benefits of new technology.
4. Expressed appreciation and invited customers to return to the store.
5. Managed quality communication, customer support and product representation for each client.
6. Worked under strict deadlines and responded to service requests and emergency call-outs.
7. Promptly responded to general inquiries from members, staff, and clients via mail, e-mail and fax.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Managed appointment and meeting schedules for all staff members.
2. Developed and maintained par level of office supplies.
3. Assisted patients and families regarding concerns such as missing belongings, medical record requests, parking and requests for special accommodations, suites, and amenities.
4. Assisted the Department or International Services with data entry, insurance follow-up worldwide and served as an interpreter.
5. Provided follow up for Administrators on various issues presented by the patient, families or Hospital staff as appropriate.
6. Provided oversight for remodeling and set-up of the office.
7. Encouraged the use of uniforms for the support staff and accomplished it.
8. Developed and continuously maintained numerous group emails created for more timely and effective communication.

Experience

7-10 Years

Level

Management

Education

Medical Terminology

Description :

1. Planned and coordinated logistics and materials staff events.
2. Ordered and distributed office supplies while adhering to a fixed office budget.
3. Coordinated domestic travel arrangements, including booking airfare, hotel and transportation.
4. Managed office supplies, vendors, organization and upkeep.
5. Directed guests and routed deliveries and courier services.
6. Opened and properly distributed incoming mail.
7. Answered and managed incoming and outgoing calls while recording accurate messages.
8. Greeted numerous visitors, including VIPs, vendors and interview candidates.

Experience

7-10 Years

Level

Senior

Education

High School Diploma

Description :

1. Conduct outreach visits to other appropriate agencies, offices and organizations to describe the benefits of the WIC Program, eligibility requirements and service locations, and create spreadsheet of outreach contacts.
2. Investigate, research and follow-up on questions/complaints pertaining to retail/participant issues.
3. Review and revisit vendors, and document each visit on the appropriate form.
4. Recommend the suspension and/or disqualification from the WIC Program, of retail vendors violating program rules to the state Program Office Screen and assist retailers with the application process and in the renewal of State/Vendor agreements, including price lists, compliance reviews, and recommend action.
5. Perform routine vendor compliance reviews and monitor high-risk vendors.
6. Inspect and audit the vendor's inventory records.
7. Generate reports and recommend the appropriate corrective action plan to the State Program Office.

Experience

5-7 Years

Level

Executive

Education

Business Management

Description :

1. Detail Assignment Exercise exclusive control over Principal Associate Administrators' calendar and scheduling.
2. Provide confidential support to the PDAA and immediate staff on speaking engagements and commitments.
3. Advised Immediate Office staff of sensitive or complex situations which involve PDAA and kept abreast of current events which involve the Immediate Offices' attention.
4. Coordinate meeting schedules with Office of the Administrator on scheduling special conferences and meeting with high officials from Capitol Hill.
5. Edit drafts materials for formality and grammatical errors.
6. Screen all incoming visitors and telephone calls from the PAA and Office Directors.
7. Coordinate control documents through Control Management System.

Experience

5-7 Years

Level

Management

Education

Management

Description :

1. Greet all visitors to the office (faculty, staff, students, vendors, contractors, etc) and respond to their needs or direct to the appropriate staff member.
2. Support the Director, Associate Director, and all other staff members with all administrative tasks.
3. Coordinate and schedule all meetings and appointments with the Director and Associate Director.
4. Ensure the office operates efficiently and professionally.
5. Provide information to all telephone and email inquiries for eight Bio Med buildings, and all medical school students.
6. Distribute keys and card access to the eight Bio Med buildings.
7. Uphold a hard copy key card for each individual receiving keys.

Experience

2-5 Years

Level

Executive

Education

Master of Science

Description :

1. Submit AP entry for research and general budgets, recording and analyzing data.
2. Review faculty financial accounts, process bi-weekly payroll.
3. Resolved contractor billing concerns, provide aging balance, AR deposits, and recon reports to faculty.
4. Create documentation for cash drawer and petty cash, providing assistance for undergraduate and graduate programs.
5. Produced correspondence, reports, instruction, manuscripts, and research materials.
6. Analyzed forest ownership data, developing stewardship management information.
7. Serviced county extension offices, providing requested publications.

Experience

10+ Years

Level

Senior

Education

Finance