Staff Assistant Resume Samples

It is the job role of a Staff Assistant to support the company staff by undertaking various operations. The day-to-day tasks carried out by these assistants are mentioned on the Staff Assistant Resume are – providing administrative support to staff members, scheduling appointments, answering emails, assisting with staff workload, communicating with customers and vendors, entering and updating database, arranging meetings, checking office supply stock, arranging staff travels and accommodations, prepping conference room, distributing company materials such as brochures and announcements to employees, and following safety guidelines.

While the job duties may vary from company to company, the skills included in the description are common and include – the ability to work under minimum supervision, multitasking abilities, industry-related experience, proficiency with MS Office, administrative expertise, knowledge of labor laws, familiarity with office equipment and knowledge of HR and office procedures. A Degree in the field of Human Resources or business administration is needed.

Staff Assistant Resume

Objective : A skilled communicator who has the ability to set people at ease; a quick learner who is goal oriented and completes tasks in a timely manner and has extensive experience working with a variety of computer programs; and a dedicated employee with an outstanding work ethic.

Skills : Microsoft Office.

Description :

    1. Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
    2. Answered phone calls and direct calls to appropriate parties or take messages.
    3. Conducted research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
    4. Attended meetings to record minutes and distribute to all parties.
    5. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
    6. Performed general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
    7. Filed and retrieved corporate documents, records, and reports.
    8. Opened, sorted, and distributed incoming correspondence, including faxes and email.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Communication


Fiscal Staff Assistant Resume

Summary : Managerial Experience Standing knowledge of business operations, hiring, disciplinary, and termination processes. Proficient in payroll and scheduling. Experienced with budgeting, accounts receivables and expenditures. Skilled with tracking various company activities, including training class schedules and department inventory.

Skills : Type 60wpm.

Description :

    1. Answer telephone within an expected ring duration, screen calls, respond to routine questions and take messages in accordance with provider instructions.
    2. Review, schedule and coordinate appointment requests, determine appropriate services, physician and appropriateness of setting.
    3. Compose and mail appointment letters to patients and outside health centers.
    4. Scanned PHI documents to Duke Medical Records.
    5. Screen, sort mail and documents; respond to routine items not requiring providers' attention according to instructions and standard procedures.
    6. Processed and entered patient insurance information into Duke Health Information System.
    7. Maintain physician's calendar of appointments and schedules.
    8. Complete clerical actions as entered by the transplant coordinators through Maestro Care.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Sales Management


Staff Assistant (Consultant) Resume

Summary : Administrative Professional with reputable experience and skill set. Ability to work in a fast paced environment while maintaining focus and quality work. Accounts Payables and Receivables. Possesses excellent communication both written and verbal. Strong management skills along with analytical sense and positive demeanor.

Skills : Background in Department of Defense and Contract Administration.

Description :

    1. Type memos, reports, and general correspondence.
    2. Maintain all records, files, documents, and perform all faxes.
    3. Direct all telephone calls, messages, to appropriate personnel.
    4. Assisted students in filling out I-20 documents, I-9 documents, W-4 forms, Alien Information forms, DS-2019 forms, CPT /or OPT forms, AR11, and LIFT forms.
    5. Orientation for all International Students.
    6. Direct students to all appropriate department personnel and trouble shoot all inquires.
    7. Maintained and purchased all kitchen supplies for the department.
    8. Scheduled appointments for International Student Services and Education Abroad.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Associate

Office Staff Assistant Resume

Headline : Acquiring a manufacturing position utilizing and advancing my years of technical and years of experiences.

Skills : Computer Skills: Microsoft Word, I pad apps, Facebook,instant gram ect.

Description :

    1. Manage incoming federal grants for the tenth Congressional District of New Jersey.
    2. Research and monitor legislative activity and constituent positions on LGBT, Medicare, Medicaid, women and children's issues.
    3. Tracking and collating constituent concerns while connecting with staff members to respond and advise the congressional member on directional steps to be taken.
    4. Manage, organize, and assist with scheduling and event/invitation lists for the Congressional member.
    5. Coordinate email, and mail correspondence with constituents regarding a myriad of policy concerns.
    6. Write letters of support for non-profits that are applying for Federal and foundation grants.
    7. Requesting and submitting over 350 people to take White House tours Bureau of Engraving and Printing.
    8. Managed 5000 person invite list for annual education event.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BA In International Relations

Employment Staff Assistant Resume

Summary : Highly qualified Staff Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : MS Office, Customer Service, Detail Oriented, Inventory Management, Editing, Filing, Quality Assurance, Typing.

Description :

    1. Managed all company conference rooms via the break down, set-up, stock and supplies.
    2. Organized and booked conference rooms according to availability, meeting times and meeting size.
    3. Ordered and managed catering for all company meetings.
    4. Inventoried and ordered supplies for entire company.
    5. Light filing and check processing for accounts payable department.
    6. Assisted office manager when possible with administration duties.
    7. Assumed extensive back-up receptionist responsibilities which included manning a 120 line console.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Staff Assistant II Resume

Summary : Dedicated Customer Service Representative motivated to maintain customer satisfaction and contribute to company success. Hands-on, hardworking, highly motivated, High-performing.

Skills : Service Oriented: Actively looking for ways to help.

Description :

    1. Created new processes and systems for increasing customer service satisfaction.
    2. Cross-trained and provided back-up for other customer service representatives when needed.
    3. Resolved product issues and shared benefits of new technology.
    4. Expressed appreciation and invited customers to return to the store.
    5. Managed quality communication, customer support and product representation for each client.
    6. Worked under strict deadlines and responded to service requests and emergency call-outs.
    7. Promptly responded to general inquiries from members, staff, and clients via mail, e-mail and fax.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Academic Staff Assistant Resume

Summary : To obtain a position where I will learn new skills while using my organization, leadership and interpersonal skills.

Skills : Microsoft, Internet, Bilingual English / Spanish.

Description :

    1. Managed appointment and meeting schedules for all staff members.
    2. Developed and maintained par level of office supplies.
    3. Assisted patients and families regarding concerns such as missing belongings, medical record requests, parking and requests for special accommodations, suites, and amenities.
    4. Assisted the Department or International Services with data entry, insurance follow-up worldwide and served as an interpreter.
    5. Provided follow up for Administrators on various issues presented by the patient, families or Hospital staff as appropriate.
    6. Provided oversight for remodeling and set-up of the office.
    7. Encouraged the use of uniforms for the support staff and accomplished it.
    8. Developed and continuously maintained numerous group emails created for more timely and effective communication.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Medical Terminology

Senior Staff Assistant Resume

Summary : Highly qualified Staff Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Customer Service, Data Entry, Customer Relations, Retail Sales.

Description :

    1. Planned and coordinated logistics and materials staff events.
    2. Ordered and distributed office supplies while adhering to a fixed office budget.
    3. Coordinated domestic travel arrangements, including booking airfare, hotel and transportation.
    4. Managed office supplies, vendors, organization and upkeep.
    5. Directed guests and routed deliveries and courier services.
    6. Opened and properly distributed incoming mail.
    7. Answered and managed incoming and outgoing calls while recording accurate messages.
    8. Greeted numerous visitors, including VIPs, vendors and interview candidates.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
High School Diploma

Operations Staff Assistant Resume

Headline : Hardworking and experienced in accounting, procurement, logistics, customer service, and reporting.

Skills : Invoices/Expense Reports/Payment.

Description :

    1. Conduct outreach visits to other appropriate agencies, offices and organizations to describe the benefits of the WIC Program, eligibility requirements and service locations, and create spreadsheet of outreach contacts.
    2. Investigate, research and follow-up on questions/complaints pertaining to retail/participant issues.
    3. Review and revisit vendors, and document each visit on the appropriate form.
    4. Recommend the suspension and/or disqualification from the WIC Program, of retail vendors violating program rules to the state Program Office Screen and assist retailers with the application process and in the renewal of State/Vendor agreements, including price lists, compliance reviews, and recommend action.
    5. Perform routine vendor compliance reviews and monitor high-risk vendors.
    6. Inspect and audit the vendor's inventory records.
    7. Generate reports and recommend the appropriate corrective action plan to the State Program Office.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business Management

Executive Staff Assistant Resume

Headline : Highly qualified Staff Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Microsoft office, multi linw phone. Customer service.

Description :

    1. Detail Assignment Exercise exclusive control over Principal Associate Administrators' calendar and scheduling.
    2. Provide confidential support to the PDAA and immediate staff on speaking engagements and commitments.
    3. Advised Immediate Office staff of sensitive or complex situations which involve PDAA and kept abreast of current events which involve the Immediate Offices' attention.
    4. Coordinate meeting schedules with Office of the Administrator on scheduling special conferences and meeting with high officials from Capitol Hill.
    5. Edit drafts materials for formality and grammatical errors.
    6. Screen all incoming visitors and telephone calls from the PAA and Office Directors.
    7. Coordinate control documents through Control Management System.
    8. Overseen all electronic equipment for maintenance and upkeep.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Management
Education
Education
Management

Client Staff Assistant Resume

Objective : Talent for quickly mastering technology. Skilled at developing interpersonal relationships will all types of people. Accustomed to handling sensitive, confidential records.

Skills : Microsoft Office, Sharepoint, SAP.

Description :

    1. Greet all visitors to the office (faculty, staff, students, vendors, contractors, etc) and respond to their needs or direct to the appropriate staff member.
    2. Support the Director, Associate Director, and all other staff members with all administrative tasks.
    3. Coordinate and schedule all meetings and appointments with the Director and Associate Director.
    4. Ensure the office operates efficiently and professionally.
    5. Provide information to all telephone and email inquiries for eight Bio Med buildings, and all medical school students.
    6. Distribute keys and card access to the eight Bio Med buildings.
    7. Organize all key exchanges by inputting all information into an electronic database using File Maker Pro.
    8. Uphold a hard copy key card for each individual receiving keys.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Master of Science

Staff Assistant Resume

Summary : Motivated office assistant proficient in customer relations and computers and billing. Thrive in dynamic and administrator skilled at fast-paced environments. Seeking positition in office staff/team player. Dependable administrator skilled at managing diverse needs in challenging, fast-paced enviroments. Friendly and energectic professional with remarkable communication and prioritization skills.

Skills : MS Office, Typing 70 WPM, Quickbooks, Windows, HTML, CSS, Adobe Creative Suite 5.

Description :

    1. Submit AP entry for research and general budgets, recording and analyzing data.
    2. Review faculty financial accounts, process bi-weekly payroll.
    3. Resolved contractor billing concerns, provide aging balance, AR deposits, and recon reports to faculty.
    4. Create documentation for cash drawer and petty cash, providing assistance for undergraduate and graduate programs.
    5. Produced correspondence, reports, instruction, manuscripts, and research materials.
    6. Analyzed forest ownership data, developing stewardship management information.
    7. Serviced county extension offices, providing requested publications.
    8. Responsible for faculty appointment schedules, and coordinating student work schedules, evaluations and grading reports for faculty review.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Finance