Bilingual Secretary Cover Letter Examples

Bilingual Secretaries provide administrative and clerical support to ensure a smooth and efficient workflow within the organization, and department. Such professionals perform a variety of tasks, such as answering phone calls, responding to emails, scheduling appointments, preparing documents and reports, and providing translation services. Bilingual Secretaries must be fluent in two languages, typically English, and a second language, such as Spanish, German, French, or Mandarin.

What to Include in a Bilingual Secretary Cover Letter?

Roles And Responsibilities

Greeting customers, determining their needs, and directing them to the appropriate person, or department.
Acting as a first point of contact for all visitors, and for those who make calls/emails.
Responding to queries, requests, and issues, and passing on the needed message.
Conveying messages on behalf of the visitor to the concerned department or management.
Scheduling and coordinating meetings, travel itineraries, appointments, conferences, and other events.
Composing and drafting correspondence, memos, and other documents.
Executing administrative and other data entry tasks.
Translating written documents from one language to the needed language.
Participating in bookkeeping and account management tasks.
Preparing reports, and managing the filing system.

Education & Skills

Bilingual Secretary Skills:

Fluent in two or more languages, preferably English and a second language commonly spoken in business settings.
Excellent communication and interpersonal skills.
Good organizational and time management skills.
Proficient in Microsoft Office Suite and other software programs.
Knowledge of office management procedures.
Ability to prioritize tasks and work independently.
Excellent customer service and problem-solving skills.

Bilingual Secretary Educational Requirements:

High school diploma or GED.
Associate’s or bachelor’s degree in business, office administration, or a related field (preferred).

Bilingual Secretary Cover Letter Example (Text Version)

Dear Mr./Ms.

It is with great enthusiasm that I write this letter, and enclose my resume to be considered for the post of Bilingual Secretary that is currently available with (company name). I have over 7 years of experience working as a bilingual secretary for various private, corporate, and government sectors, and I strongly feel that my experience and background in the field will be a positive contribution to your organization.

Currently, I am working for the (old company name), and I am responsible for several day-to-day activities including greeting visitors, to arranging meetings on behalf of the management. I bring along with me a wealth of experience and knowledge that will be highly useful to a company like yours. I am very much aware of (Company Name)’s functioning, and my experience at (old company name) is similar to your domain.

Here are some of my accomplishments –

Participated in the preparation of a completely new document management process system which resulted in efficient data management, with 0% errors, and 200%-time efficiency.
Excellent telephone conversation skills, enabling me to manage more than 50 calls per day in English and French, and Spanish.
Strong understanding of clients’ cultural backgrounds, providing me to handle any sort of customer with ease and comfort.
Highly efficient in using all types of latest computing applications and database systems.
Master’s degree in Communications, with a diploma in Administration and Secretarial practice from (University Name).
Well-honed communication skills, along with multitasking abilities, as well as the ability to manage large volumes of calls.
Efficient in managing calls in English, French, and Spanish, while ensuring the quality of service.

Apart from my academic qualification, and proficiency in speaking multiple languages, I have vast experience in translation and interpretation work as well, and I am skillful in providing translation services in German, and French.

I understand how important a client-facing role is, and I have a passion for rendering superior customer service and can ensure that your customers will get a positive impression of your company when they interact with me. I am confident that I will be a positive addition to your team.

Looking forward to meeting you in person to discuss my candidature in detail. Thank you for your while and consideration.

Sincerely,
[Your Name]

Tips

While writing your cover letter for the Bilingual Secretary role, emphasize your job role, and the environment you are capable of handling. Also, mention some of your core responsibilities, and biggest accomplishments, and also state how you will add value to the hiring company’s business. Need some tips for writing your resume, refer to our Bilingual Secretary Resume Samples!