Event Coordinator Cover Letter Example

Handling event coordination, hiring and training staff, communicating with vendors, and suppliers, and arranging speakers for the events, maybe your cup of tea, but hiring managers are not just about to hand over this job to you until you prove yourself. You need to demonstrate that you are equipped with the right event management and administrative skillset from the get-go. And this starts with your cover letter. Our Event Coordinator Cover Letter Samples show how organized, meticulous, and devoted the applicant is. Our sample cover letters will help you get your interview, and our expert tips at the end of this page will help you sail right through.

Event coordinators are hospitality and event industry professionals who are responsible for planning and coordinating events. They are responsible for selecting venues, adhering to the given budgets, arranging onsite vendors, and ensuring client satisfaction for scheduled events. Overall, the job description entails shouldering all aspects of the event from negotiating deals, to the successful completion of events undertaken.

Event Coordinator Cover Letter example

What to Include in a Event Coordinator Cover Letter?


Roles And Responsibilities

  • Understanding the event requirements and planning the event with attention to financial and time constraints.
  • Booking venues and scheduling speakers.
  • Researching vendors including catering, decorators, and musicians.
  • Choosing the best combination of cost and quality.
  • Negotiating with vendors and achieving the most favorable terms.
  • Hiring and training personnel.
  • Managing all event operations.
  • Overseeing events happenings and acting quickly during last-minute changes.

Education & Skills

Event Coordinator Skills:

  • Proven track record of organizing events.
  • Portfolio of completed events and activities.
  • Excellent vendor management skills.
  • Knowledge of basic recruitment practices.
  • Well-organized with multi-tasking skills.
  • The ability to handle stress and remain calm.
  • Problem-solving abilities.

Event Coordinator Education Requirements:

  • Bachelor’s degree in hospitality management, or public relations.
  • Proven work experience in event management.

Event Coordinator Cover Letter Example (Text Version)

Dear Mr./Ms.,

I found your advertisement for the Event Coordinator in **** and am very interested in this position. As an accomplished and experienced Event Coordinator with more than 10 years of experience in overseeing various kinds of events, and special programs – including concerts and speaking engagements – I feel that my skill set and industry knowledge would be invaluable to ***.

My experience includes planning, developing, and implementing a wide range of events, programs, and special activities and overseeing these events throughout the entire process from start to finish. My strong ability to connect well with all types of people, along with my expertise in negotiation allows me to excel in this role, and bring profit and name to the organization I work for.

Allow me to showcase some of my highlighting qualifications –

  • Planned and executed several corporate events, ranging from intimate fundraising events to large-scale international meetings.
  • Overseeing all aspects of event planning for ***, and **** for five years.
  • Strong interpersonal skills, and the ability to find appropriate venues.
  • Knowledge and proficiency to handle all aspects of event execution from selecting speakers to publicizing events through online media and prints.
  • Strong experience with financial and contract management.
  • Identified ancillary revenue sources and cost-saving opportunities for clients focusing on limited budgets.
  • Successfully coordinated and managed events with more than 50,000 guests, booking hotel rooms, managing logistics, booking transportation, and other matters for visiting performers.
  • Fostering solid relationships through effective communication, interpersonal and leadership skills without compromising on client satisfaction.

My proven ability to coordinate events, and special shows along with my strong negotiation capacity puts me in a place where I can easily meet and surpass the requirements of the hiring company. I look forward to discussing the position and my credentials in further detail. Thank you for your time and consideration.

Sincerely,
[Your Name]


Event Coordinator Cover Letter Example with No Experience(Text Version)

Dear Mr./Ms.,

I was informed of your opening for an Event Coordinator at ***, and I quickly had to submit my resume and write this letter, as the position lines up exactly with the skills and goals that I am expecting from this career. I am a recent graduate, earning my degree in Hospitality and Tourism management. I have taken up internships several times throughout my education and this gave me exposure to dealing with real-world situations. I learned the nuances of many customer-focused businesses, and I am also well-grounded in finance and accounting subjects.

Some of my core competencies include –

  • Assisted the event manager in developing event plans and programs and learned the base of event management.
  • Being a student representative at college helped me to organize and conduct several events, wherein I was able to finely hone my skills in managing everything from scratch till the finish.
  • Multitasking abilities enable me to wear multiple hats at the same time, which will be specifically useful for this profession.
  • Demonstrable organizational and interpersonal skills – connects me to many vendors, suppliers, and transportation agencies.
  • Being quick on feet and the ability to fix problems as and when it arises.

I have the necessary skills, and education that is needed to fulfill all your obligations, and hence would love to grab this opportunity to embark on my journey in this occupation by working as your next Event Coordinator. I would be happy to meet you at your earliest convenient time. Thank you for your time and consideration.

Sincerely,
[Your Name]


Tips

As seen in the above cover letter sample, every cover letter should be short and precise. The cover letter should barely contain three to four paragraphs and should include these –

  • Once you have addressed the employer, your next statement should include your reason for writing this letter, the exact position, and the source from where you got to know of this opening. It should also draw the attention of the reader to read further the letter with interest.
  • The middle paragraph should be used to mention the job description, and connect your skills and experience with the job listings. Highlight your key accomplishments but don’t mention everything as given in the resume.
  • In your final paragraph, summarize your skills, and knowledge and repeat how those traits will suit this position. Before signing off, show your gratitude by thanking the employer for taking the time to view your application, and requesting them to set up a time for an interview.

This is what an effective and interesting cover letter should look like. We have a resume database that will enable you to construct a riveting Event Coordinator Resume Sample!


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