Hospital Secretary Cover Letter Example

The Hospital Secretary will be responsible for keeping the hospital organized and running smoothly. They will be responsible for answering phones, greeting patients and visitors, scheduling appointments, maintaining hospital records, and billing insurance companies.

A successful Hospital Secretary should be able to stay calm under pressure, adapt to situations as needed, and be friendly without being overbearing.

Write an amazing cover letter using our Hospital Secretary Cover Letter Example and Cover Letter Writing tips.

Hospital Secretary Cover Letter example

Hospital secretaries are employed in a wide variety of industries, including those in the healthcare industry. For example, hospitals, clinics, and other healthcare facilities employ hospital secretaries to handle clerical duties and provide administrative support. They may also be employed by nursing homes, assisted living facilities, and other types of residential care facilities.

However, they can also be employed by physician’s offices, medical laboratories, rehabilitation centers, and other healthcare-related facilities that may not be considered part of the healthcare industry.

The job outlook for hospital secretaries is projected to grow by nine percent from 2014 to 2024, which is faster than the average for all occupations. As the population continues to grow and age, the need for hospital services will also continue to increase, resulting in more job opportunities for hospital secretaries.

Hospital secretaries earn an average salary of $37,000 per year. Salaries typically start from $27,000 and go up to $48,000.

What to Include in a Hospital Secretary Cover Letter?

Roles And Responsibilities

The responsibilities of a hospital secretary are varied and depend on the type of work the secretary is assigned to do each day.

  • Coordinate and manage schedules, including those of physicians and specialists.
  • Coordinate the flow of patients in order to keep the hospital running smoothly.
  • Maintain hospital or medical records, such as health care plans.
  • Answer phones and direct calls to appropriate offices and departments.
  • Provide information to visitors and patients regarding procedures, directions, and facilities.
  • Assist patients with filling out paperwork, answering questions, and making appointments.
  • Schedule patient appointments and tests according to priority.
  • Maintain medical records and ensure that they are kept in a secure place.

Education & Skills

Hospital Secretary Skills:

  • Excellent communication and interpersonal skills.
  • Strong Organizational and Prioritizing Skills.
  • Knowledge of medical terms and procedures.
  • Strong Problem-Solving Skills.
  • Computer Skills.

Hospital Secretary Education Requirements:

  • In order to become a hospital secretary, most employers will require a high school diploma or equivalent.
  • Some employers may require some post-secondary education in medical terminology or health care administration. Previous medical or clerical experience may also be preferred.

Hospital Secretary Cover Letter Example (Text Version)

Dear [Employer Name],

I am an experienced hospital secretary with a diverse background in healthcare. I have worked in a variety of roles in the last 12 years, including as a medical records technician, unit clerk, and administrative assistant.

My experience has included everything from managing records and scheduling appointments to assisting with patient care and ensuring that the department adheres to HIPAA compliance regulations.

In my current role as a hospital secretary, I support three doctors and one nurse practitioner. My responsibilities include all of the following:

  • Managing patient files and organizing filing system.
  • Scheduling appointments for patients to meet with doctors.
  • Transcribing doctor’s notes for patient charts.
  • Collecting payments from patients at appointment check-out.
  • Screening phone calls for the doctors on staff.

I believe that my skills would be very beneficial for this position because of my extensive experience working in healthcare settings. I have always prided myself on being able to learn new tasks quickly, which is why I would be able to step into this role without any lag time needed for me to get up to speed.

My attention to detail is second to none and I am always willing to take on new challenges. I look forward to discussing this opportunity further in person.

[Your Name]


When writing your hospital secretary cover letter, be sure to highlight your administrative and secretarial skills. Additionally, be sure to mention your experience in a hospital or medical setting. You may also want to mention your knowledge of medical terminology and your ability to handle confidential information.

Refer to our Hospital Secretary Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.



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