Accounts Receivable Assistant Resume Samples

Description :

1. Assisting business office manager in the day to day accounting functions of the facility in accordance with current applicable accounting and cost reimbursement principles relating to the long-term care operations.
2. Maintaining daily and monthly census of the facility in the point click care system, as well as keeping a manual copy in Microsoft Excel.
3. Maintaining census and billing information in Citrix system on a weekly and monthly basis.
4. Billing health insurance claims for both long-term and rehabilitation, including Medicare, Medicaid, as well as managing care insurances and secondary insurances.
5. Sending out monthly private bills for assisted living to families of residents.
6. Processing payments from insurance companies and families as they come in.
7. Making follow up collection calls to families and insurance companies when payments are overdue, sometimes resulting in setting up monthly payment plans.
8. Assisting families in making changes to insurances, as well as assisting in applying for Medicaid through MassHealth.
9. Attending weekly meetings with rehab and social services to discuss care plans, length of stay and billing for all short-term residents.
10. Setting up, maintaining, and closing personal needs accounts for long-term residents through the national data care system.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Provide accounting and clerical support functions. Using business judgments and tasks.
2. Provided administrative and basic accounting support to the Accounts Receivable Department.
3. Responsible for balances verifying and data recording relative to invoices, credit memos, and Supplier Payments.
4. Obtained information from other departments, customers, and suppliers to resolve discrepancies or to support a special project.
5. Collected, compiled and prepared analyzed data from multiple financial systems, including journal entries and other financial transactions.
6. Performed other duties and projects, including month-end closing, quarter end closing and year end closing activities and resolving difficult issues.
7. Performed other related duties, as requested, such as, answering phones, filing, processing mail, scanning and faxing .

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Input and allocate all checks, wires and cross/entity payments each day into the elite software.
2. Researched prior payments, allocations, and/or other queries as requested by lawyers, assistants.
3. Balanced the accounts receivable manual log to the general ledger to assure all activity has been properly done.
4. Assisted billing assistants with editing, sorting and proofing of billing pro forma, draft bills, final bills and reminder statements.
5. Generated, assembled and edit attorney expense reports and assisted attorneys with processing client.
6. Processed A/R write-offs and provide billing analysis of client accounts.
7. Additional administrative duties such as photocopying, typing memos, filing, etc.
8. Sorted and scanned daily payment remittances and checks for timely payment posting.
9. Analyzed financial data and sort cash account data for multiple subsidiary companies.
10. Responsible for business office petty cash and resident petty cash and the reconciliation of both and kept both accurately balanced 90% of the time.

Experience

10+ Years

Level

Consultant

Education

High School

Description :

1. Managing the collections division for our consumer accounts, driving 120-day past due balances on all generated revenue to less than 0.06% in 2013.
2. Responsible for the collection of all declined customer transactions for our www. 123nc.com service.
3. Implementing and optimizing various collection techniques to ensure the reduction of total past due to balances.
4. Assisting customers with any billing inquiries on their account /order.
5. Generating weekly aged reports and reported directly to the immediate supervisor and upper management.
6. Responsible for creating monthly invoices for clients who were assigned as "special inquisitions".
7. Applying checks, credit card payments and money orders on a daily basis.
8. Demonstrating a continuous improvement mindset to improve the credit & collections process.
9. Coordinating reports and additional information to accounting management personnel in a timely manner.

Experience

5-7 Years

Level

Executive

Education

BA

Description :

1. Recorded and summarized financial data to keep financial records current using journals,.
2. Received and recorded company check, cash, wire and credit card payments and made all daily.
3. Purged yearly accounts receivable and payable files and created new files for upcoming year.
4. Composed data reports for market research and auxiliary projects as requested by the executive director.
5. Developed detailed daily reports illustrating division of collected funds as pertaining to multiple off-site departments.
6. Assisted the business office manager with billing, resident statements and financial documents.
7. Provided relevant requirements and/or documents to carry out the audit on order related transactions.
8. Ensured all receivable related records and documents are properly filed and archived.
9. Reviewed, prepared and present letter of credit for collection on due date and before it expires.

Experience

2-5 Years

Level

Junior

Education

Graduate

Description :

1. Analyzing the patient accounts to determine rebilling and secondary insurance billing.
2. Analyzing patient accounts to issue bad debt write offs and submissions to external collections.
3. Emailing claim numbers to insurance to collect recoverable depreciation, law & ordinance, and reimbursed permit from insurance on behalf of insured.
4. Preparing supporting report for ar discount reserve and AR prepaid reflected in balance sheet.
5. Supporting the AR accountant for managing patients account by clearing hanging balances correctly.
6. Reconciling the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
7. Accurately processing and bill medicare in accordance with payer requirements and organizational policy.
8. Processing patient credit applications including pulling reports and contacting patients for credit references.
9. Entering incoming checks for payment and processing all non-sufficient funds checks, compile monthly accounts receivable reports and contact central accounts for past due payments.
10. Performing data entry/correspondence using Excel 2003, Outlook, Word 2003.

Experience

2-5 Years

Level

Junior

Education

BA

Description :

1. Entrusted to maintain accurate and current health insurance information for billing codes and rates while also updating client information such as phone numbers, mailing addresses, e-mails and social.
2. Applying payments from residents personal accounts, credit cards, personal checks or cash for residential expenses and health care procedures while also ensuring credit and debit accuracy for all.
3. Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data. Preparing bills, invoices and bank deposits.
4. Arranging for debt repayment or establish repayment schedules, based on customers financial situations.
5. Recording information about financial status of customers and status of collection efforts.
6. Sorting and filing correspondence, and performing miscellaneous clerical duties such as answering correspondence and writing reports.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Entering transactions into QuickBooks and ensure all entered transactions are accurate.
2. Tracking employees work hours in Excel to ensure proper processing and handling of employee payroll.
3. Identifying past due accounts and print open balance reports for follow up train new employees on accounts receivable procedures and monitor employee performance to determine if additional training is needed.
4. Verifying the work of new accounts receivable personnel and research and correct errors and/or discrepancies.
5. Creating invoices to ensure accurate and timely payment of customer bills.
6. Ensuring that all collections are properly and accurately recorded on time.
7. Assisting the financial aid department in billing federal and state entities for reimbursement.
8. Paying invoices by verifying transaction information, scheduling and preparing disbursements and obtaining authorization for payments.
9. Maintaining current record of A/R documents by scanning them into a central database.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Directed the logistical operations of the $24,000,000 department to achieve optimal performance; conducted comprehensive inventory audits to ensure timely deliveries, expedited shipments, executed the input of all data, and prioritized assignments to maintain efficiency.
2. Effectively reconciled accounts, resolved financial issues, including chargebacks from luxury retailers.
3. Evaluated monthly sales reports and oversaw all accounts receivables.
4. Spearheaded strategic marketing campaigns and formulated creative programs which accelerated sales growth, maximized overall brand exposure and visibility and ethically represented the company.
5. Developed and implemented merchandising displays for special events and trunk shows, marketed top sellers or promotions at department stores, and seamlessly executed direct fashion week events.
6. Negotiated collection agreements and established new payment arrangements which benefited the client and the company in an effort to reduce the overall delinquency rate; disputed any chargebacks.
7. Assumed new, challenging and cross-functional responsibilities to maximize overall productivity and minimize costs.
8. Managed customer service, marketing, e-commerce development and financial tasks.

Experience

10+ Years

Level

Management

Education

BA

Description :

1. Duties included collections, applying checks to customer accounts, authorizing credit card transactions, posting deposits, balancing the day/week/month, monitoring customer accounts, entering new customers and test agreements, releasing invoices,.
2. Responsible for billing installation of equipment, updating commissions, handling waivers, processing.
3. Handled credit applications, addressing complaints from residential and commercial customers, as well as resolving issues from municipalities. Assumed all billing responsibilities in the absence of the supervisor.
4. Prepared end of year financial documents, 1099s, to strong time management skills.
5. Oversaw the front dock, which includes greeting customers and responding to in-person, or telephone requests for information.
6. Created excel form which reduced preparation time and increased accuracy for tax and fuel purchase orders.
7. Ensured posting of collections and clearing of items are complete before hershey period closing.
8. Maintained accurate records insuring successful quality audits.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. The primary responsibility was to clear approximately 150 of 1300 open items every month through extensive research and cash application rules set forth by the company.
2. Cleared 29% of research items in 2009 with an overall annual average of 18% on a target of 12%; achieved this by conducting online research, contacting insurance carriers and working with colleagues and supervisors as needed.
3. Improving audit score by reviewing the company application manual regularly to ensure correct cash application procedures regarding client name, policy number, and commission due date.
4. Creating a filing system in Outlook with the assistance of it to better manage a high volume of closed items which lead to easy retrieval by colleagues of e-mails and backup documentation.
5. Managing proof of delivery process to retrieve payments. Reconciling monthly trial balance to the general ledger.
6. Administering strategies, programs, policies, procedures, and related services in support of Credit. Direct the departmental goals and objectives and work standards for the department.
7. Creating, completing, updating, and distributing management reports as needed.
8. Implementing and administering detailed credit procedures and systems in accordance with accepted SAP practices.

Experience

10+ Years

Level

Management

Education

MS

Description :

1. Following up on all proposals once submitted to assure they have been received and the status is understood. Reacting to any issues regarding price, lead-time or terms and respond accordingly. 
2. Researching customer accounts to find/resolve current and aged receivables.
3. Responsible for daily customer, intercompany, freight, tenant and office services billing.
4. Collaborating with field service, supply chain, shipping and other departments on solutions.
5. Creating credit tracking report with resolution recommendations to reduce company error.
6. Preparing unpaid invoice report, reconciling Electronic Funds Transfer (EFT) and storing accounts receivable with corporate on a monthly basis. 
7. Managing past due receivables i.e. providing required documentation to insure timely payment of invoices and making collection calls on past due invoices.
8. Compiling/distributing/opening/scanning incoming mail daily, Stuff checks/outgoing payments weekly, resolving AP and AR incoming emails, mail/email out daily billings to customers, answering payment inquiry phone calls.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Assisting accounts receivable staff with processing checks and money orders for a large automobile remarking firm.
2. Handling phone calls and email inquiries from agents experience with Microsoft and clients regarding their policies.
3. Input handwritten customer sales orders to create loading sheets and invoices; processing approximately 3000 orders per month.
4. Categorizing customer deduction and overpayment by using appropriate deduction reason codes.
5. Establishing new client files, updating database, processing payments, account adjustments and refunds for 3 branches; applying cash, checks and credit card receipts to member accounts.
6. Daily contact with clients, to assist with account inquiries & collections on outstanding invoices.
7. Reconciling previous days sales invoices against receipts/cash and making bank deposit.

Experience

10+ Years

Level

Executive

Education

BA

Description :

1. Operating register, handling significant amounts of cash, balance drawers before closing, verification through excel spreadsheets/other methods, assisting with accounts receivable/auditing functions.
2. Responsible for customer interface and collections activity for a group of house charge accounts including national tire accounts (goodyear, michelin, etc. ) and fleet accounts billed online.
3. Obtaining and e-mails or faxes invoice copies for customers, as requested.
4. Calls and/or e-mails correspondence to customers as necessary in order to update accounts.
5. Authorizing charges on commercial accounts requiring authorizations and special instructions.
6. Modifying data entry spreadsheet for material deliveries to improve accuracy and reduce data entry.
7. Research contacts and email/call customers with grossly overdue invoices, researching and contacting customers in addition to auditing daily invoices, completing office supply inventory/order, assisted with the sales tax audit, monitoring customer credit limits and other daily tasks in the accounts receivable department.
8. Providing direction in the development of improved collections policies and procedures.

Experience

2-5 Years

Level

Junior

Education

Associates