Maintenance Secretary Resume Samples

The job purpose of a Maintenance Secretary is to facilitate the efficient operations of the maintenance/operation department and maintain all office procedures professionally as outlined by the director of facility services. A well-drafted Maintenance Secretary Resume mentions the following core duties and tasks – maintaining good public relations with district employees, and handling their questions and requests, recording all incoming emergency phone work orders, distributing to appropriate supervisors; maintaining a schedule of appointments, and making arrangements for conferences and interviews, preparing and maintaining all maintenance employment documents, and maintaining the status of maintenance work order programs and backlog to include in monthly reports.

Those seeking this job role must mention on the resume the following skills and abilities – experience in general maintenance and housekeeping arena, track record of performing routine maintenance and repair work, in-depth knowledge of different kinds of machines and mechanical systems, the ability to operate basic power and hand tools, and equipment. As far as education is concerned, a relevant diploma and several years of work experience are preferred.

Maintenance Secretary Resume example

Maintenance Secretary Resume

Objective : Maintenance Secretary is responsible for supporting the maintenance and repair of the company products. This includes, but is not limited to, educating and training employees on how to maintain and repair products.

Skills : Computer, Customer Service.

Description :

    1. Typed, memos, resumes for co-workers.
    2. Ran errand to local post office and to Teec Nos Pos Maintenance office.
    3. Taken phone calls for the office and record it.
    4. Made arrangement for supervisor to meet with other office, BIA Road dept.
    5. Operated Compaq PC by typing statistic, travel vouchers, safety mtg.
    6. Ordered maintenance office supplies, equipment, fencing, gasoline, and asphalt, uniform, and janitorial supplies.
    7. Processed credit memos, invoices, employee expense reports, and check requests.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma


Maintenance Secretary Resume

Objective : Maintenance Secretary is responsible for managing the day-to-day operations of the IT department. The maintenance secretary is responsible for scheduling, coordinating and approving work at our facilities with the support of the IT Director.

Skills : Microsoft, ADP, Word.

Description :

    1. Consisted of payroll for all maintenance employees.
    2. Payroll reports for monthly, weekly, and quarterly periods.
    3. Opened and closed repair orders.
    4. Typed Maintenance schedules.
    5. Typed Maintenance Department reports for monthly, weekly, and quarterly periods.
    6. Accreted data was of the essence.
    7. Able to work outside of the office.
    8. Ordered maintenance office supplies, equipment, fencing, gasoline, and asphalt, uniform, and janitorial supplies.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certified Medical Transcriptions


Maintenance Secretary Resume

Summary : Enthusiastic experienced professional seeking a mid-level Maintenance Secretary position. Self starter, team player, problem solver with keen attention to customer needs and details.

Skills : Microsoft Office, Google Docs, Email, Facebook.

Description :

    1. Performed a variety of secretarial and clerical duties for the Director of Maintenance and the Property Manager.
    2. Operated office equipment, including adding machines, copy/fax/scan machines, and computers.
    3. Organized and updated Material Safety Data Sheets.
    4. Maintained inventory supplies and materials for the purpose of ensuring items availability.
    5. Maintained a variety of manual and electronic documents files and records such as open purchase request, work orders, time sheets, budget reports, and personnel records.
    6. Answered the telephone and assist tenants with Work Order requests or other questions/concerns they may have.
    7. Coded invoices then process them through the MIP system for payment.
    8. Provided vendors with the payment status of the invoices to be paid such as check numbers and check dates.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Associate Of Applied Science

Maintenance Secretary Resume

Objective : Maintenance Secretary is responsible for scheduling, ordering and inventorying parts for various products. This includes calling vendors, contacting the manufacturer and receiving parts.

Skills : Dispatch, Invoices, POS, Basic Computer, Communication, Ordering.

Description :

    1. Worked directly with factory engineers and management to install, troubleshoot, and repair equipment.
    2. Performed routine maintenance tasks such as cleaning filters, changing oil, inspecting filters, etc.
    3. Ensured that complex repairs are performed in a timely manner.
    4. Performed other duties as assigned by management or department leadership.
    5. Demonstrated knowledge of best practices for maintaining and repairing equipment.
    6. Knowledgeable about product specifications (including features).
    7. Able to work independently under pressure.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Business Administrative

Maintenance Secretary Resume

Summary : More than 20 years successful experience in customer service and support with recognized strengths in problem-solving and trouble-shooting, support, and planning/implementing proactive procedures and systems to avoid problems in the first place.

Skills : Possess solid computer skills, Excellent working knowledge using Windows XP; WordPerfect, Microsoft Word.

Description :

    1. Ordered all parts for maintenance of machines in a timely and sometimes urgent manner.
    2. Created Purchase Orders upon request.
    3. Met with vendors and salespersons in order to get the best price on merchandise.
    4. Dispatched maintenance per individuals skills to equipment that was not in working order.
    5. Participated in opening warehouse offsite in order for parts to be stored due to overflow at plant site.
    6. Loaded and unloaded supplies out of trailers.
    7. Kept warehouse in neat and organized manner.
    8. Supplied parts to the main plant for all production lines in a timely and immediate manner.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
G.E.D In Administrative

Maintenance Secretary Resume

Summary : Maintenance Secretary is responsible for maintaining the equipment in the facility and keeping it running. This job requires a significant amount of time spent in the field.

Skills : Type 90 Wpm, Disptaching, Secretarial.

Description :

    1. Answered and managed incoming and outgoing calls while recording accurate messages.
    2. Created detailed expense reports and requests for capital expenditures.
    3. Communicated with vendors to identify and resolve outstanding payments and issues.
    4. Checked accuracy and processing of invoices Maintained employee payroll and vacation calendars to ensure accurate on-time pay and vacation time.
    5. Organized forms, made photocopies, filed records, and prepared correspondences and reports.
    6. Entered and maintained yearly budget.
    7. Assisted maintenance supervisors with ordering parts and materials.
    8. Ensured timeliness and completion of projects.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma

Maintenance Secretary Resume

Summary : To obtain a position where I can utilize my organizational and management strength in the Process Safety Management and Site Safety field.

Skills : Microsoft Office, Quickbooks, Peachtree Accounting, 10-Key Calculator, Management, Bilingual, Data Entry, Ms Word.

Description :

    1. Performed all work in accordance with the mission vision and core values of CMC-Union.
    2. Responsible for maintaining the computerized information management system data and software operations; work requests, and tracking work objectives to completion.
    3. Generated preventative maintenance work orders and closed all open work order requests.
    4. Troubleshooted, prepared daily, monthly, quarterly, and annual reports for customers to the facilities staff as appropriate.
    5. Completed purchase order and receiving reports to accounts payable.
    6. Answered multi- phone lines, and dispensed information to the appropriate personnel.
    7. Performed many other duties as assigned by the Director of Maintenance.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
A.S.C. Computer Programming

Maintenance Secretary Resume

Headline : Energetic, results-oriented team-player eager to bring my strong administrative skills to a growing company in health industry that needs top-level support. 

Skills : Administrative support Meet/exceed goals, Typing Skills 80wpm, Microsoft Office Skills.

Description :

    1. Generated and processed work orders on a daily basis.
    2. Created purchase orders.
    3. Maintained professional relationships with current and prospective vendors.
    4. Signed for deliveries.
    5. Communicated with fellow employees about any facility maintenance problems.
    6. Created PM task lists every month.
    7. Kept track of all paper trail files.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Some College

Maintenance Secretary Resume

Summary : Twenty-six years of progressively responsible and broad-based experience in office environment. Major strengths include dependability, strong work ethic, ability to learn new skills quickly, follow directions, attention to detail and commitment to meeting employer goals.

Skills : Advanced customer service, 80 WPM typing speed, Tech savvy, Microsoft Office Suite.

Description :

    1. Responsible for preventive Maintenance records/repair logs timeliness and filing.
    2. Responsible for Performance Improvement Activities data gathering, analysis and charts.
    3. Responsible for ordering supplies to maintain stock for timely completion of work orders.
    4. Responsible for obtaining/maintaining Safety Data Sheets for Hazardous Materials Program.
    5. Responsible for accurate time keeping records and submission of time sheets for accurate payroll.
    6. Issued hospital keys and maintained records to ensure hospital security.
    7. Utilized Word and Excel computer programs.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Maintenance Secretary Resume

Objective : 13+ years experience in Maintenance Secretary, along with exceptional time management and organizational skills. This includes ensuring that all parts are properly installed and in working order, as well as completing any required updates or repairs to any equipment.

Skills : German Language, Computer Literate, Organizational.

Description :

    1. Maintained files for fleet of school buses.
    2. Progressed to Accounts Receivable, billing for over 45 school districts on Long Island and Queens, settling billing disputes and posting payments.
    3. Responsible for all phases of Accounts Payable; processing invoices for payment, generating weekly check runs, G/L Coding, and posting Purchase Orders.
    4. Negotiated pricing with office supply vendors, and ordering office supplies for 5 locations.
    5. Coordinated and approved the scheduling of maintenance personnel in accordance with company policies and procedures.
    6. Ensured all parts are properly installed and in working order prior to their installation.
    7. Ensured that all equipment is maintained in a safe, secure and efficient manner.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma