Document Management Assistant Resume Samples

A Document Management Assistant is hired to implement and administer document management systems and related procedures and allow organisations to store, retrieve, share and destroy electronic records and documents. A well-drafted Document Management Assistant Resume mentions the follows duties and responsibilities – writing, reviewing, and executing plans for testing new and old document management systems; analyzing, interpreting, and disseminating system performance data; searching electronic sources, operating data capture technology, proposing recommendations for improving content management system capabilities; documenting technical specifications for new or proposed document management systems, and consulting with end users regarding problems in accessing electronic content.

The role requirements include – strong knowledge of working company’s documents, the ability to work successfully and liaison with other team members; and strong written communication skills, and interpersonal skills. A degree is commonly listed on eligible resumes.

Document Management Assistant Resume example

Document Management Assistant Resume

Objective : Document Management Assistant is responsible for managing all the files and document repositories of the company. This includes managing files on the local system, working with third parties to create documents, and preparing PowerPoint presentations for internal presentations.

Skills : Records Manager/ Records Clerk, Documentation Skills.

Description :

    1. Monitored and tracked the receipt and intake of college transcripts, Letters of recommendation, and financial documents.
    2. Authenticated and identified transcripts of fictional, fraudulent , unaccredited, and counterfeit transcripts as issued by legitimate institutions.
    3. Scanned all documents and maintain image quality.
    4. Performed image quality checks as needed.
    5. Maintained knowledge of AMCAS software tools to include OMS, Applicant Inquiry, OIT Scanning and Workflow.
    6. Retrieved documents to assist in resolving image repair issues and application research.
    7. Upheld strict filing and document security measures to protect sensitive information and insure confidentiality.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
MS


Document Management Assistant Resume

Objective : Document Management Assistant is responsible for Assisting with the creation and maintenance of a document management system (e.g., SharePoint), Maintaining a clean, organised work environment by scanning and archiving documents, Ensuring that paper documents are scanned and archived in order to prevent document errors, such as missing pages or duplicates.

Skills : Ruby, Ruby On Rails, HTML, CSS, JavaScript, JQuery, SQLite, JSON, AJAX, Git/gitHub.

Description :

    1. Performed a variety of document management functions in the Medical Filing Dept.
    2. Primarily responsible for review, filing, scanning and processing of documents including: o Maintaining and organizing all incoming electronic and paper document filing in an accurate and timely manner.
    3. Scanned and converted hard copy documents into electronic format with attention to quality and legibility of the digital copy.
    4. Validated and attached electronic documents to individual records.
    5. Processed document retrieval requests for on-site and off-site staff in a timely manner.
    6. Assured and maintained accuracy within acceptable productivity levels.
    7. Knew, followed and stringently maintained all company HIPAA and confidentiality standards in relation to management of medical records.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
GED


Document Management Assistant Resume

Summary : Document Management Assistant is responsible for Ensuring that documents are properly annotated to meet organisational standards, Ensuring that paper documents are organised, indexed, stored and retrieved in accordance with templates or customizations to facilitate searching and retrieval.

Skills : Microsoft Office, Microsoft Sharepoint, Adobe Photoshop, Adobe Illustrator.

Description :

    1. Updated ORBIT (document management website) using Adobe Photoshop and EditPlus HTML editor.
    2. Provided administrative oversight for document and data management.
    3. Defined processes, create SOPs and work instructions to ensure repeatability.
    4. Participated in the use of a Documentum based document repository Provide support for Web Publisher and ORBIT - our Documentum products.
    5. Assisted in the development of a new Document Management System.
    6. Trained users on Documentum workflows using LiveMeeting.
    7. Coordinated Records Management activities including the storage and retrieval of proprietary and published documents and records stored at offsite commercial records centers and/or onsite records centers.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's

Document Management Assistant Resume

Headline : Document Management Assistant with 5+ years of experience in Ensuring all documents are in proper order, Developing policies and procedures to ensure compliance with company policies and best practices, Working with IT and other departments to determine which files need to be migrated from an older system or moved from one department or location to another department or location.

Skills : Planning, Policy Management, Typing.

Description :

    1. Provided support for different technology groups to ensure they get what they need from the document management system.
    2. Processed incoming and outgoing mail, faxes, and email.
    3. Used Computer/keyboarding; data processing; clerical, communications, file maintenance.
    4. Learned that I am exceptional at communicating in a professional and diplomatic manner, which is extremely important when dealing with an upset.
    5. Reported processing and systems errors as they arise Other duties as assigned.
    6. Managed various types of documents (i.e., legal e-mails, HR e-mails, Sales Order Receipts).
    7. Created and edited any type of document from scratch (e.g., e-mail templates).
                    Years of Experience
                    Experience
                    5-7 Years
                    Experience Level
                    Level
                    Executive
                    Education
                    Education
                    MS

                    Document Management Assistant Resume

                    Summary : Document Management Assistant with 8 years of experience in Managing all document repositories within the company (e.g., folder structure, versions for each file), Searching for missing files or obsolete files using a variety of search tools (e.g., Fuzzy Search, RTF Viewer), Creating a paper archive that can be accessed by employees throughout.

                    Skills : Microsoft Word, Documentation Skills, Searching.

                    Description :

                      1. Processed study documents, IIP and non-IIP, in accordance with client and study requirements in ELARAEEL and PTMF (Trial Master File).
                      2. Provided accurate and timely reports and status information as specified by the managers.
                      3. Completed all Client and ICON required training within the timelines specified by the Client and/or Manager.
                      4. Completed activities related to document receipt and processing which may include; document receipt and review, scanning and indexing, quality control, copying, filing, forwarding or return to client/study teams and archiving.
                      5. Participated in client and/or ICON audits and document archiving activities.
                      6. Processed all types of documents (i.e., create a template for an e-mail or Sales Order Rece.
                      7. Maintained an accurate, up-to-date file on all documents.
                                          Years of Experience
                                          Experience
                                          7-10 Years
                                          Experience Level
                                          Level
                                          Management
                                          Education
                                          Education
                                          BA

                                          Document Management Assistant Resume

                                          Summary : As a Document Management Assistant, responsible for Collecting, organising, and maintaining all file types (such as PDFs, Word docs, Excel spreadsheets) in accordance with the companys corporate policies and standards, Managing the companys internal file storage system (i.e., Dropbox/Google Drive), Assisting in the creation of new document types (such as PDFs or MS Office documents) by providing documentation to the designers.

                                          Skills : Microsoft Office, Microsoft Word, Microsoft Powerpoint, Computer, Carpentry, Document Management, Cooking, Cashiering.

                                          Description :

                                            1. Oversaw project-related activities such as paper document archiving, client file returns and quality control activities.
                                            2. Liaised with study teams and other Document Management staff in order to fulfill job responsibilities and activities Manage and maintain document files in accordance with business and/or client requirements SOPs/WPS and applicable regulations, and QC all documents submitted for completion and accuracy while adhering to all applicable timelines.
                                            3. Completed document and track activities related to document receipt and processing which may include but is not limited to document receipt and review, scanning and indexing, quality control, copying, filing, forwarding or return to client/study teams and archiving.
                                            4. Developed, compiled and submitted client and/or departmental status reports as requested by the management, assisting the manager with coordinating document management activities in fulfillment of business needs and client services, train and mentor staff while developing study-specific procedures.
                                            5. Worked in a team environment to create documents, manage document access and update files as needed.
                                            6. Managed an up-to-date database of company policies and procedures.
                                            7. Communicated effectively with internal stakeholders and external agencies as needed.
                                                            Years of Experience
                                                            Experience
                                                            7-10 Years
                                                            Experience Level
                                                            Level
                                                            Management
                                                            Education
                                                            Education
                                                            BS

                                                            Document Management Assistant Resume

                                                            Headline : Document Management Assistant is responsible for Identifying the documents to be stored and retrieve them from the appropriate locations, Organising the items into folders and subfolders based on content type, author(s), size, etc. (copy/paste is available for documents with a limited number of pages), Searching through items by author, title/subject or keywords, Updating documents as needed (with multiple revisions possible).

                                                            Skills : Management, Documentation Skills, Time Management.

                                                            Description :

                                                              1. Ensured that all documents are stored in a secure location using encryption or other appropriate security measures.
                                                              2. Established communication channels with internal staff, vendors and external agencies as required.
                                                              3. Accessed, updated, and reviewed documents.
                                                              4. Ensured that the document management system is fully functional and maintained in accordance with company policies and procedures.
                                                              5. Ensured that the documentation is appropriate for all levels of managers.
                                                              6. Ensured that the documentation is timely and accurate.
                                                              7. Developed a plan for improving the document management system at quarterly meetings with senior executives or executives reporting directly to them.
                                                                                      Years of Experience
                                                                                      Experience
                                                                                      5-7 Years
                                                                                      Experience Level
                                                                                      Level
                                                                                      Executive
                                                                                      Education
                                                                                      Education
                                                                                      GED

                                                                                      Document Management Assistant Resume

                                                                                      Headline : As a Document Management Assistant, responsible for Making sure that documents are stored in a secure place (physical or virtual), such as a corporate IT server, Establishing an audit trail to track changes made to items, Ensuring that the document storage system is backed up regularly, Maintaining an accurate record of all changes made to files on a.

                                                                                      Skills : Organisational, Technical Support, Planning, IT.

                                                                                      Description :

                                                                                        1. Ensured that important documents are in place before they are required by customers or regulators, such as compliance with HIPAA regulations.
                                                                                        2. Identified documents and files to be managed, including content, maintenance, and backup/restore information.
                                                                                        3. Created backups of all documents and files, including content and metadata.
                                                                                        4. Reviewed all backups to determine if they are complete or missing information.
                                                                                        5. Performed related tasks such as creating and updating metadata on other systems, creating file naming conventions, etc.
                                                                                        6. Handled documentation requests from customers and internal departments (e.g., technical support).
                                                                                        7. Performed administrative tasks related to filing and storage of documents.
                                                                                                                                          Years of Experience
                                                                                                                                          Experience
                                                                                                                                          5-7 Years
                                                                                                                                          Experience Level
                                                                                                                                          Level
                                                                                                                                          Executive
                                                                                                                                          Education
                                                                                                                                          Education
                                                                                                                                          MS

                                                                                                                                          Document Management Assistant Resume

                                                                                                                                          Summary : As a Document Management Assistant, responsible for Sustaining a high degree of quality control and productivity by ensuring timely delivery of all documents, Supporting the Product Manager in preparing product documentation for launch as needed, Assisting with new product introductions, including customer research, product planning, design reviews, merchandising materials and packaging materials.

                                                                                                                                          Skills : Merchandising, Packing, Sales.

                                                                                                                                          Description :

                                                                                                                                            1. Maintained an accurate master file for all files with a variety of file formats.
                                                                                                                                            2. Organised data into tables with appropriate metadata (for example, by subject, by organisation/field, or by document type).
                                                                                                                                            3. Created a database for each file based on its unique characteristics (for example, distributor name or sales order number).
                                                                                                                                            4. Organised and managed all internal content, including files, documents, and web pages.
                                                                                                                                            5. Supported other areas of management in coordinating and managing their content needs.
                                                                                                                                            6. Acted as a leader within the company.
                                                                                                                                            7. Used appropriate technology to assist in coordinating with other departments within the organisation.
                                                                                                                                                                      Years of Experience
                                                                                                                                                                      Experience
                                                                                                                                                                      7-10 Years
                                                                                                                                                                      Experience Level
                                                                                                                                                                      Level
                                                                                                                                                                      Management
                                                                                                                                                                      Education
                                                                                                                                                                      Education
                                                                                                                                                                      G.E.D

                                                                                                                                                                      Document Management Assistant Resume

                                                                                                                                                                      Headline : Document Management Assistant is responsible for Assisting with product marketing materials such as white papers and press releases, Assisting with regular updates on new products or enhancements to existing products, Assisting with training sessions on new products or enhancements to existing products.

                                                                                                                                                                      Skills : Marketing, Building, Coordinating.

                                                                                                                                                                      Description :

                                                                                                                                                                        1. Facilitated internal collaboration through email, instant messaging (IM), or document sharing systems.
                                                                                                                                                                        2. Interacted with a range of business stakeholders.
                                                                                                                                                                        3. Managed documents in accordance with company policy and departmental guidelines.
                                                                                                                                                                        4. Built, updated and managed a database of documents for internal use as well as external customers and partners.
                                                                                                                                                                        5. Assisted with the creation of new documents, updating existing documentation, and coordinating document delivery to users.
                                                                                                                                                                        6. Assisted with document migrations from one system to another by managing back up and restore processes.
                                                                                                                                                                        7. Managed the creation of new documents from scratch or from a template with minimal assistance from developers or other departments.
                                                                                                                                                                                          Years of Experience
                                                                                                                                                                                          Experience
                                                                                                                                                                                          5-7 Years
                                                                                                                                                                                          Experience Level
                                                                                                                                                                                          Level
                                                                                                                                                                                          Executive
                                                                                                                                                                                          Education
                                                                                                                                                                                          Education
                                                                                                                                                                                          MA