Roles And Responsibilities
An Administrative Office Assistant should be able to handle various administrative and clerical tasks on a daily basis with little to no supervision. He is required to ensure the smooth working of daily activities in an office. Apart from this, an Administrative Office Assistant should be able to manage time efficiently and should be organized.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
Education & Skills
In addition to meeting the required qualifications, an Administrative Office Assistant cover letter should include the following skills:
- Pleasant personality with excellent communication skills.
- Proficient computer skills.
- Strong problem solving and organizational skills.
- Good time management skills.
- Good typing speed.
- Proactive and independent.
Successful cover letters for an Administrative Office Assistant often mention the following qualifications:
- Diploma or Bachelor’s degree in any field along with a work experience of 0-2 years in the related field.
Dear Mr./Ms.,
I am ecstatic to apply for the position of Administrative Office Assistant at your prestigious institute. I reckon that my skills, competence, and proficiency make me a suitable candidate for this position.
[XXX Company] has made a mark in the marketing field within a few years of its establishment and has strongholds in major cities of the country. The innovative and revolutionary work is what inspired me to apply for the role. I am thrilled to become a part of it and contribute to its vision.
I pursued my Bachelor’s degree in Management Studies and have been working with [ YYY Company] as an Office Assistant for the past 1 year. I have a sufficient understanding of the daily activities of an organization and the know-how of all the administrative and clerical tasks to be performed on a daily basis. I perform the following duties in my company:
- Answering phone calls, emails, and handling other communication.
- Greeting customers, clients, and visitors.
- Managing the filing system and handling other paperwork.
- Scheduling and arranging meetings and conferences.
- Recording the minutes of meetings.
- Maintaining office equipment and supply inventory.
I am well-organized and proactive. I am also adept with MS Office, and my typing speed is 40wpm. Besides, I am familiar with various office equipment such as printers, scanners, laptops, fax machines, etc. I also have exemplary oral and written communication skills. I believe that I can be a valuable resource for your company.
I look forward to hearing from you soon. Thank you for your time.
Sincerely,
[Your Name]
