Front Office Receptionist Cover Letter Examples

What to Include in a Front Office Receptionist Cover Letter?

Roles And Responsibilities

The role of a Front Office Receptionist is to manage the reception area’s operations such as greeting the customers entering the office, scheduling appointments and meetings, escorting customers to the concerned executive, forwarding calls to the departments, etc.

Some of the major job responsibilities of a Front Office Receptionist are mentioned below:

Welcoming the customers.
Respond to phone calls and emails.
Forward calls to particular people.
Schedule appointments.
Arrange the conference room for meeting.
Maintain cleanliness around the reception area.
Relay essential messages to the concerned employee.
Distribute the incoming mails.
Maintain visitors database.
Distribute forms and applications amongst the employees.

Education & Skills

Front Office Receptionist Skills:

Outstanding phone etiquettes to address customer inquiries over the phone.
Remarkable and communication interaction skills to collaborate with clients and colleagues.
Vigilant to observe suspicious activities around the front desk area.
Superior organizing skills to sort contacts, arrange files, maintain an effective filing system, etc.
Incredible multitasker to respond to multiple phone calls, attending clients, etc.

Front Office Receptionist Education Requirements:

High school diploma or GED.
Graduation in any stream is advantageous.
Adept with MS Office application and other software.
Working knowledge of peripheral devices.
Excellent understanding of the company’s policies and rules.

Front Office Receptionist Cover Letter Example (Text Version)

Dear Mr./Ms.,

This letter is to put my candidacy forward for the vacant role of your Front Office Receptionist posted on a Job Portal. With the knowledge of all clerical and administrative duties and expertise with computers, I feel confident to fulfill the job role. Presenting some of my significant skill set to help you figure out my suitability:

Greet the clients.
Answer phone calls and write down essential details of the conversation.
Respond to emails.
Arrange files and folders.
Distribute incoming mails and prepare mails that are to be dispatched.
Note down meeting minutes.
Book appointments.
Order office supplies.

Additionally, I have superior communication skills and organizational skills to manage various administrative tasks successfully. I am sure that I can do an excellent job as your next Front Office Receptionist.

Thanks for taking out your precious time to go through my candidature. I have shared my resume for you to take a sneak peek into my academic background and previous employment history. I would be honored to discuss the role further.

Best Regards,
[Your Name]