Conference Services Coordinator Resume Samples

The main job role of a Conference Services Coordinator is to interact with clients and coordinate all activities relating to conference requirements and schedules. While the duties tend to vary based on the size and type of the event or conference, the following are certain core and common tasks identified on the Conference Services Coordinator Resume – supervising conference workers and coordinating all meeting activities, acting as primary contact for all concerns and inquiries, developing process improvements based on emerging trends, overseeing additional client requests for meeting room set-up, inspecting meeting rooms, updating conference website for latest events, and maintaining meeting guide for conference team members.

Those seeking this job role must mention on the resume such skills as – organizing and event planning skills, the ability to multitask, knowledge of handling concerns and issues that arise commonly in event planning, strong interaction skills, and a professional attitude. Formal education to a degree level in the field of the hospitality sector will be preferred.

Conference Services Coordinator Resume example

Conference Services Coordinator Resume

Objective : Seeking to obtain a position in the legal field where one can showcase diverse skill sets, experience, and talents. Ideal position would utilize the ability to research, write, analyze and/or exhibit a willingness to work as part of a dynamic and driven team. While doing so, will demonstrate my unprecedented work ethic, integrity, loyalty, and attention to detail.

Skills : Microsoft Office, Cash Handling, Cooling, Electrical.

Description :

    1. Contracted through the pharmaceuticals.
    2. Oversaw scheduling and management of all 65 Meeting and Conference Rooms.
    3. Responsible for room set-ups for all meetings and events.
    4. Maintained, repaired, and Managed the use of all A/V equipment.
    5. Contacted necessary outside vendors for major repairs.
    6. Managed work order entries and dispatching for room needs.
    7. Maintained all room calendars, coordinate meeting spaces and special on-site events including blood drives, health fairs, and site-wide employee meetings.
    8. Maintained and updated on a regular basis for both Tenants and Contractors.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS In Hospitality Management


Conference Services Coordinator Resume

Objective : A highly organized, self-starter that is disciplined, motivated, and seeking employment in the medical admissions/secretarial role. Have remarkable leadership/managerial abilities and excellent communication/interpersonal skills.

Skills : Event Management, Hotel Management, Sales And Account Management, Luxury Properties.

Description :

    1. Managed groups of other people to set up conference and meeting areas.
    2. Quickly delivered needed items to guests as they were requested.
    3. In charged of the planning and implementation of logistics (e.g., meeting room selection, equipment, and linen rentals, catering execution.
    4. Responsible for the ordering of all inventories for pantries, supply closets, snack bars, and wine & spirits.
    5. Ensured that all of the said areas were maintained and fully operational.
    6. Provided support to both Senior Conference Service Manager and Senior Sales Analyst.
    7. Successful execution of group servicing, logistics, and events through constant communication with internal departments and group contacts.
    8. Managed incoming group rooming lists, VIP requests, billing, and hotel room inventory.
    9. Tracked and managed the execution of special booking packages and promotions with operations departments.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS In Hospitality Management


Conference Services Coordinator Resume

Objective : Seeks to acquire a position that will enable utilizing knowledge, education, and experience. Combining strong interpersonal and communication skills, and committed to continual performance development in the workplace.

Skills : MS Office Suite, Customer Service.

Description :

    1. Responsible for conference service center/ reception area of a mid-size law firm.
    2. Answered and transfered all incoming calls using an AVAYA system.
    3. Outlook calendaring and booking conference rooms scheduling, schedule, and/or reassign conference rooms.
    4. Processed and prioritized incoming conference room requests and all other work requests.
    5. Resolved room scheduling conflicts and maintain open lines of communication with meeting organizers.
    6. Coordinated special events or special projects as assigned.
    7. Carried out daily call-around for next-day events, getting final confirmation of the meeting's time, number of participants, Audio Visual presentation materials, menus, room set-up, billing information, etc.
    8. Coordinated car service, order breakfast and lunch for meetings using (Seamless Web) and liaising with Building Maintenance.
    9. Handled printouts, copies, shredding.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA In Emergency Management & Business Continuity

Conference Services Coordinator Resume

Headline : Hospitality and Events professional with 10+ years of experience in customer/ client experiences, events, and leadership. A creative and practical individual with a passion for service and a commitment to excellence. Consistently recognized for attention to detail and multi-project coordination and development.

Skills : Hospitality, Meeting Planning, Event Management, Contract Negotiations, Logistics, Logistics Management, Travel Arrangements, Travel Coordination.

Description :

    1. Acted as liaison between corporate meeting planners, clients, and hotel departments.
    2. Partnered with Convention Services and Catering Managers to juggle logistics for conferences and tradeshows.
    3. Provided leadership to operational teams on the convention show floor.
    4. Arranged site visits for two National Sales Managers and one Executive Sales Manager.
    5. Provided administrative support, arranged the travel and hospitality logistics for Sales clients and Sales leadership.
    6. Handled hotel, travel, and personal arrangements for the hotel's high-level VIP transient and convention guests.
    7. Managed the Christmas Concierge Program at Gaylord Palms on behalf of the Concierge team.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BA In English Literature

Conference Services Coordinator Resume

Summary : Looking to obtain a management position within Conference Services, that will enable challenging skills and develop new talents while giving best to an employer.

Skills : Sales, Event Planning, Bookkeeping, Management.

Description :

    1. Worked directly with the Director of Catering and Director of Sales.
    2. Detailed and executed assigned meetings and events ranging from 5 to 500 attendees, $1.5 million F&B Sales for 2013.
    3. Controlled and coordinated all administrative matters applying thoroughly comprehensive knowledge of Hotels and Resorts mission, functions, organizational structure, and program responsibilities.
    4. Reviewed contracts and banquet event orders with planners and make sure any changes are provided to all departments.
    5. Responsible for implementation of such programs as administrative records management, classified records, mail distribution, central files, reports control, equipment and supplies management for the front office staff, timekeeping, and other related functions.
    6. Prepared quarterly reports as well as providing assistance with the budget formulation/execution process.
    7. Created, organized, and facilitated the hotel's first Bridal Showcase with Bridal Fashion Show.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Business

Conference Services Coordinator Resume

Summary : An executive assistant who is skilled at multi-tasking and maintaining strong attention to detail, as well as strength in planning and problem-solving. Readily adapts to change and exceeds expectations in quality.

Skills : Data Entry, Customer Service, Travel Arrangements, Meeting Planning, Microsoft Office.

Description :

    1. Arranged catering and set up meeting spaces for attorney meetings and company functions.
    2. Ordered supplies and keep inventory for conference services and break rooms.
    3. Stocked and cleaned conference rooms and break rooms.
    4. Processed vendor invoices.
    5. Arranged repairs as needed.
    6. Assisted the Office Administrator as required.
    7. Back up receptionist as needed.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Associate Of Arts In General Liberal Arts

Conference Services Coordinator Resume

Headline : Seeking to obtain a challenging entry-level position within a public or private company specializing in knowledge and services in financial markets, customer service, portfolio management, and investments.

Skills : Customer Service & Hospitality Experience.

Description :

    1. Assisted in-house clients during their meetings in the absence of the Convention Services Manager.
    2. Processed all files ie: compiling file information and details to Group Resumes.
    3. Supervised, updated, and distributed Group Resumes to all departments involved with groups.
    4. Responsible for all administrative duties within the Convention Services Department such as making travel arrangements, writing business letters, meeting with clients, and answering phones.
    5. Performed administrative duties for Director of Convention Services.
    6. Managed all phases of scheduled conference activity on campus.
    7. Maintained contact with conference organizers.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certificate In Broadcast Journalism

Conference Services Coordinator Resume

Headline : Looking to acquire a position that will enable utilizing knowledge, education, and experience. Combining strong interpersonal and communication skills, and committed to continual performance development in the workplace.

Skills : Organization, Inventory Management, Coordinating, Planning, Managing, Strong Leadership, Team Player.

Description :

    1. Managed inquiries and leads.
    2. Maintained client relations via phone and on-site meetings.
    3. Developed and serviced new accounts.
    4. Developed and collaborated on advertisements, direct mailings, company brochures, flyers, office service displays & informational packets.
    5. Assisted with incoming groups, banquets, and catering.
    6. Managed banquet servers and bartenders, scheduling, and finalized gratuity sheets for payroll.
    7. Handled all administrative duties for the Catering Manager; including creating contracts, wedding packages, and service orders.
    8. Assisted in coordinating youth summer camps.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certificate in Broadcast Journalism

Conference Services Coordinator Resume

Headline : Highly motivated, results-oriented, self-starter prepared to make an immediate impact. Able to manage time effectively, meet project deadlines, and work independently.

Skills : Onboarding, Customer Service, Inventory Management, Tech Support.

Description :

    1. Performed a range of housekeeping duties including waste removal, dusting, cleaning, and sanitizing.
    2. Supervised the catering department, staff and events Lead social media presence, strategizing all promotions via Facebook, Foursquare, Twitter.
    3. Worked as Manager on Duty for more than 600,000 square feet of convention space and with groups ranging from 10-5,000 attendees.
    4. Consulted with attorneys/staff to determine objectives and requirements for events such as meetings and conferences.
    5. Coordinated service for events.
    6. Conducted monthly training exercises with new employees in all aspects of resort conference services.
    7. Served as the lead event manager for more than 100 events ranging in 50 - 400 attendees; events included set-up, catering, technology, logistics.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associate of Arts in General Liberal Arts

Conference Services Coordinator Resume

Headline : Seeks to obtain a permanent career that provides challenging assignments as well as growth opportunities that will motivate to contribute to the productivity of the company and further develop skills.

Skills : Scheduled Appointments, Collections, Filed Insurance Claims.

Description :

    1. Responsible for sales and successful execution of each event within the hotel, from weddings to small corporate events.
    2. Responsible for managing utilization of function space for all internal meetings and events, including the preparation of client site inspections.
    3. Planned, detail, and up-sell the program with the client including verification and modification of space and room requirements, times, equipment.
    4. Managed function details and related activities to ensure that program requirements are satisfied.
    5. Anticipated and handled customer needs and/or problems to ensure quality product delivery, customer satisfaction, and repeat business.
    6. Detailed group bookings by sales department or self.
    7. Provided on-site supervision to ensure excellent customer service and to maintain the highest possible standard.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certificate in Broadcast Journalism