Department Assistant Resume Samples

Department assistants render administrative and secretarial support for a related department. Although there are many factors that dictate the departmental assistants’ duties, there are some generic job descriptions for these assistants such as – greeting and assisting callers and visitors, answering question, transferring calls to voicemail or concerned extensions, scheduling reports, arranging meetings and booking reservations, collecting personnel or financial data, updating and managing paperwork, electronic files, assisting in payroll or accounting records, distributing emails, scheduling maintenance and repairs.

Apart from proven experience as department assistants, employers expect to see some defined skills from their potential employees such as – proficiency in MS Office and related software like ERP, working knowledge of all office equipment, understanding of department management procedures and excellent communicative skills. Most of the Department Assistant Resume make a display of a Degree in a related field.

Department Assistant Resume

Objective : Dynamic and challenging environment that would provide me the opportunity to utilize my college education, professional, and life skills to obtain the highest quality of professional growth. To seek out additional education and training to advance knowledge and professional experiences.

Skills : Microsoft Office.

Description :

    1. Verbally communicated with physicians and nurses regarding stat orders and ensures new orders are processed, organized and completed in a timely manner.
    2. Coordinated with the X-Ray department and phlebotomy laboratories to schedule patient orders and maintain surgery case loads.
    3. Prepared patient documentation and charting for nurses and physicians, entered employee rounding notes into the SharePoint document management office system.
    4. Transported post surgery patients to all floors within Parkwest Medical Center.
    5. Interviews potential new hires and provides preceptor orientation training to new employees.
    6. Posted information from professional research consultants committee website and disseminates process improvement articles to team members.
    7. Maintained office filing system, revises office records, and updates standard operating policies and procedures.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Business


Department Assistant/Associate Resume

Headline : Utilized while affording the opportunity for professional growth and enabling me to contribute to the overall goals of the business or organization and while affording the opportunity to assist people in society or the environment in some capacity.

Skills : Microsoft Office, Type 68 Wpm, Excellent Organizational Skills, Excellent Communication Skills, Typing.

Description :

    1. Performed administrative duties for Site Director, Supervisors, Trainer, Operational Account Lead and nursing staff.
    2. Prepared references material for manual and electronic distribution, while maintaining a standard of an organization throughout; Coded and processed accounts payable invoices handled incoming and outgoing mail.
    3. Updated and maintained Practices and Procedures manual for all staff.
    4. Designed and implemented spreadsheets s a tool for Supervision to track staff performance and call volume statistics; designed and implemented site-specific office forms for staff and supervisor's use.
    5. Attended monthly team meetings, recorded and typed minutes of meetings.
    6. Participated in a number of site-specific committees including the Reference Resource Committee.
    7. Inventoried and ordered reference material for staff in accordance with corporate standards.
    8. Inventoried and ordered office supplies, office machines equipment, and supplies, while establishing service with outside vendors regarding facilities related issues.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Arts


Department Assistant III Resume

Summary : To obtain a position a position as an Administrative Assistant that will allow to utilize skills and experience. An Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once.

Skills : French language.

Description :

    1. Responsible for maintaining patient records and accounts.
    2. Responsible for verifying insurance and obtaining authorizations for services.
    3. Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
    4. Ordered and distributed office supplies while adhering to a fixed office budget.
    5. Managed office supplies, vendors, organizations, and upkeep.
    6. Answered and managed incoming and outgoing calls while recording accurate messages.
    7. Opened and properly distributed incoming mail.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Vocational In Business

Department Assistant II Resume

Headline : Professional with experience in the information technology, finance, and health care industries. Customer care and support in person, on the telephone, and through email.

Skills : Typing, Word, Excel.

Description :

    1. Provide administrative and technical support to the document services department which includes the scanning of hard copy correspondence into the mainframe and the distribution of the softcopy to its intended destination.
    2. Hundreds of documents are accounted for each day.
    3. Maintain Access database of all incoming and outgoing documents.
    4. Research missing document identifying numbers stored throughout the system to enable easy retrieval of records and documentation for processing by other departments such as legal or sales.
    5. Verify hardcopy and electronic claims to assist the quality assurance auditor and ensure that accurate payments are being made and correct information is being entered into the system by staff.
    6. Assist management in collecting and collating data for special projects.
    7. Answer and direct incoming calls into the department both from inside and outside Document Services.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business Systems

Department Assistant I Resume

Objective : Seeking a position where can become part of a management team which would enable me to exercise sales, guest relations, communication, organizational and administrative skills in an effective manner while working efficiently and effectively towards the organizations' goals.

Skills : Medical Office, MS Excel.

Description :

    1. Assistant to five Department Heads and one Director over Medical and Surgical Units, Critical Care and Emergency Room.
    2. Organize and implement coordination of several committees including but not limited to Medication Reconciliation, AMI/CHF, Shared Governance and Gap Analysis in preparation for Magnet Status requirements.
    3. Provide staff training as a super-user for the electronic ordering/documentation system.
    4. Assist and initiate review, revisions, and development of policies and procedures.
    5. Complete statistical cost analysis for product decision making.
    6. Complete cost analysis for budget determination of employee differentials.
    7. Develop new policies as needed or requested by organization need.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Business Management

Sr. Department Assistant Resume

Summary : Diligent, detail oriented, knowledgeable of all office function and able to pick up new systems easily. Excel at multi-tasking in a fast paced environment, completing projects within time constraints.

Skills : Microsoft Office Suite, Event Management, Administrative Skills, Medical Program Coordinator.

Description :

    1. Coordinate travel and lodging arrangements, process and reconcile expense reports, Write correspondence; create spreadsheets, and PowerPoint presentations.
    2. Design and create flyers, brochures, invitations, etc.
    3. Participate in the development of organizational and monitoring systems and spreadsheets to report budget items, student enrollment, grades, and accreditation data etc.
    4. Oversees office workflow, processing purchase orders, requisitions, staff timesheets, ordering supplies, and facilitate repair of equipment/machine maintenance.
    5. Acts as liaison corresponding with other departments and outside agencies including inquiries, complaints, and concerns from callers and visitors on behalf of the Director/Deans.
    6. Conduct research and provide information to the Director/Dean regarding issues.
    7. Plan and coordinate all facets of special events, and executive-level meetings, conference calls and facilitate professional development training for instructors.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Event Management

Jr. Department Assistant Resume

Objective : Adaptable, creative & determined professional with 10+ years of work experience incorporating customer service, computer, and research skills. Proficient in most standard office desktop software and a voracious learner of new skills.

Skills : Microsoft Office, Powerpoint and Excel, some Photoshop.

Description :

    1. Performed backup duties as required for other schedulers, and participate in special projects as requested.
    2. Prepared NERC Tags as necessary utilizing the OATI tagging system.
    3. Monitor and verify the approval of all NERC Tags.
    4. Above average understanding the applicable scheduling procedures and dynamics for the market(s) they participate in.
    5. Communicated with traders and trading counter parties to complete scheduling activities for all forward next-day and real-time power transactions.
    6. Performed complex and varied accounting functions including preparation and review of billing entries, preparation, and review of financial data for the fuel department for the end of the month, while adhering to audit requirements.
    7. Purchased gas and coal to run plant accordingly, maintained records of purchase orders while adhering to SOX compliance.
    8. Solved discrepancies in purchase orders, end of month financial reports, and data entry.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Business

Department Assistant/Manager Resume

Summary : Seeking a position in a progressive company where can apply education, experience and skills in the Human Resources field to help improve the HR function, and grow into a role with larger responsibility.

Skills : Computational Research, Supervisory Experience.

Description :

    1. Welcome patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries.
    2. Maintain patient accounts by obtaining, recording, and updating personal and financial information.
    3. Protect patients' rights by maintaining confidentiality of personal and financial information.
    4. Maintain patient charts making sure that all documentation is filed timely and correctly.
    5. Schedule and coordinate meetings, appointments, events and other similar activities for staff and patients.
    6. Provide safe transport for all patients between residence and facility programs; Primary backup to Lead Driver.
    7. Maintain kitchen inventory and equipment by checking stock to determine inventory level; anticipating needed supplies to maintain nutritional standards; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Department Assistant/Supervisor Resume

Summary : Dedicated professional assistant driven by the desire to surpass expectations through a disciplined focus on the expectations set by the organization.

Skills : Work From Home, Microsoft, Telecommute.

Description :

    1. Administrative support for the Special Education Department expert with the coordination of material preparation, course scheduling and lesson plans.
    2. Greet visitors to our department, responsible for annual department luncheon, maintain office supplies and able to function copier, fax, and phone line.
    3. Consult with classroom teacher in meeting the curriculum and/or behavior support needs of the students which have an accommodation IEP.
    4. Maintain spreadsheet documenting student performance for their academic goal chart.
    5. Administer tests and scribe per student's performance for their academic goal chart.
    6. Assist students with Microsoft word document, PowerPoint, and other software learning programs.
    7. Data entry on student electronic system, copying, and maintaining records in student's confidential files.
    8. Responsible for sending out notices for student appointments with parent/staff.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Master of Science

Department Assistant/Executive Resume

Summary : To obtain a position a position as an Administrative Assistant that will allow to utilize skills and experience. An Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once.

Skills : Billing Specialist, Peoplesoft and ClairVia payroll/scheduling systems, EPIC/CareConnect electronic health record,45+ WPM, 10 key Microsoft word and outlook.

Description :

    1. Assist supervisors with their daily functions that are within the guidelines for being a performance coach.
    2. Communicate with the Returns Department of production issues and concerns.
    3. Communicate with Department Manager, Planner, and Supervisor concerning daily operational functions and issues.
    4. Communicates with the marketing buyers for cook's essentials to obtain cost information for creating R numbers for the lifetime warranty program.
    5. Assisted the engineering department on-site and corporate with design the Cook's Essentials rack locations.
    6. Work strongly with the IC department confirming all requested transport units are pulled and stock adjusted using the correct IAC code.
    7. Ship and sort mis-ship and FOL replacement items to customers.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Masters In Business

Department Assistant/Consultant Resume

Summary : To obtain a job full-time or part-time in any position that requires computer and people skills. Awards and compliments received by previous employers are a fact of performance.

Skills : Type 60wpm, 10 key by touch, can operate all office equipment, great organizational skills.

Description :

    1. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    2. Identifies current and future customer requirements by establishing rapport with potential and actual customers and other persons in a position to understand service requirements.
    3. Ensures availability of merchandise and services by approving contracts; maintaining inventories.
    4. Formulates pricing policies by reviewing merchandising activities; determining additional needed sales promotion; authorizing clearance sales; studying trends.
    5. Markets merchandise by studying advertising, sales promotion, and display plans; analyzing operating and financial statements for profitability ratios.
    6. Secures merchandise by implementing security systems and measures.
    7. Protects employees and customers by providing a safe and clean store environment.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's In Communications

Department Assistant Resume

Headline : Obtained throughout the years to help an organization become more successful. Proven ability to utilize inspiring leadership, personal drive, creative vision, and analytical skill to yield successful delivery of both team and individual goals, actively contributing to organizational growth.

Skills : Real Estate; Cobol; JCL; Microsoft Word; Customer Service; Programming; Documentation; Change Management; Writing.

Description :

    1. Provide information about the Center and coordinate the scheduling and logistics of the simulation program in order to meet the needs of the research study and of the participant's programs.
    2. Direct outside constituents to the correct resource within the center to meet the needs of their programs.
    3. Coordinate the scheduling of the MSSSC, including space and equipment for all programs.
    4. Maintain the Department's very complicated and ever-changing calendar to track programs, equipment, and staff.
    5. Determine and purchase all materials needed for programs (i.e.
    6. Coordinate off-site MSSSC programs, including university moving services and staff scheduling and coverage while members are away from the center.
    7. Manage the financial responsibilities of the department: Develop quotes, submit invoices and track payments for all programs.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Liberal Studies