Department Secretary Resume Samples

The Job purpose of a Department Secretary is to undertake various secretarial and administrative tasks in support of department staff. The most distinguishing duties and tasks mentioned on the Department Secretary Resume include the following – producing and proofreading reports, minutes budgets, memos, and other manuscripts; assisting in gathering data for reports; coordinating logistical arrangements, performing certain basic bookkeeping duties pertaining to financial and accounting transactions, screening phone calls, monitoring and maintaining inventory of office supplies and materials; preparing and assisting in bulk mailing; processing necessary paperwork related to travel arrangements and itineraries.

Common requirements needed for the job include – familiarity with office organization, high level of accuracy and multi-tasking abilities; excellent verbal and written communication skills, outstanding keyboard skills, and proficiency in a computer, word processing, and spreadsheet software. The standard education for this occupation includes a high school diploma.

Department Secretary Resume

Summary : Detailed-oriented customer service professional with 10+ years of experience with computer operations, administrative, and project coordination skills. Well-versed with time management and resolving customer complaints.

Skills : Customer Service, Customer Service, Sales, Organization, Scheduling, Maintenance, Planning.

Description :

    1. Maintained schedules and calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
    2. Prepared students reports by collecting information Maintained office supplies inventory by checking stock to determine inventory level; anticipated needed supplies; placing and expediting an order for supplies; verifying receipt of supplies.
    3. Organized work by reading and routing correspondence; collecting information; initiation telecommunications.
    4. Provided guidance and leadership to staff emphasize the importance of the program achieving high standards of quality, internally and through public and private sector partnerships.
    5. Monitored the implementation of the responsibilities of employees thorough observation, monthly supervisory meetings, team meetings, and review of files and documentation.
    6. Resolved community complaints about the programs, seeking input from staff, parents, or the board as needed.
    7. Monitored the program's administrative cost, assuring it did not exceed the allowed amount.
    8. Maintained open lines of communications with the grantee personnel.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS


Sr. Department Secretary Resume

Summary : To obtain a position within a professional environment, where analytical, executive, and customer service skills will be utilized.

Skills : Electronic Health Records, Epic, Customer Service, Data Entry, Filing, Fax, Kronos, Office Management, Receptionist, Training.

Description :

    1. Represents physicians by screening incoming telephone calls; scheduling, receiving, and announcing scheduled patients and visitors; screening unscheduled patients and visitors; arranging referrals to other health care providers.
    2. Ensures physician productivity by maintaining calendars and scheduling patient appointments.
    3. Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records; recording meeting discussions.
    4. Generates revenues by completing direct patient and third-party billing.
    5. Maintains patient confidence and protects operations by keeping information confidential.
    6. Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
    7. Maintains quality results by following and enforcing standards.
    8. Serves and protects the health care community by adhering to professional standards, hospital policies and procedures, federal, state, and local requirements, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science


Jr. Department Secretary Resume

Objective : Motivated person who is very good at following directions and routines. Friendly and out going and have a knowledgeable background of how to interact with people being that in the military and always moving to learn quickly whenever we moved to a new location.

Skills : Excellent User Microsoft Office Suite, Kronos, SAP R/3, Joomla WebDesign, Adobe Writer, Independent Worker, Fast Learner, Deals With Change Well.

Description :

    1. Provides Administrative Assistant support to three area Clinical Leaders by scheduling meetings, setting up appointments, and maintaining calendars by using Microsoft Outlook.
    2. Attend Department meetings and take, transcribe, and distribute minutes for all department staff meetings.
    3. Responsible for coordination of staffing hospital care 24/7, 365 days a year for all Cardiac Inpatient units by planning, preparing, replacing call-ins for all RN's, PCT, and Unit Secretaries.
    4. Maintain and update schedule changes into Time Keeping System and provide back-up support for all Kronos edits, changes, problems and concerns.
    5. Obtain reports for higher management such as RN data, one-on-one hours for patients, and other various requested reports using Microsoft Excel.
    6. Submit and post personnel action requests for all job moves.
    7. Assist in maintaining policies, procedures and compliance for Medicare Accreditation for Pharmacy Provide customer service to complete prescriptions.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Department Secretary III Resume

Objective : To obtain a medical transcriptional position which will utilize experience, initiative, interest in medicine, and desire for challenge and fulfillment.

Skills : Office Administration, Office Equipment.

Description :

    1. Included organization of a variety of secretarial and administrative takes for four physicians, extensive patient contact including telephone communications, correspondence, and appointment scheduling.
    2. Medical assisting including EKGs and blood pressure checks.
    3. Personal scheduling for physicians, typing of confidential materials including Cardiology personnel correspondence.
    4. Typing of all patient reports including discharge summaries, cath reports, EPS studies, letters to physicians using WordStar 2000.
    5. Responsible for ordering and maintaining supplies for the Department with recorded keeping and expense records.
    6. Maintenance of all patient files, mail sorting, phone calls, sales representatives, insurance forms and APS statements.
    7. Organized Cardiology Grand Rounds, contacting speakers and sponsors, arranging dates and providing necessary equipment.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Nursing

Department Secretary II Resume

Summary : Highly qualified Department Secretary with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which your company prides itself.

Skills : Microsoft Office products, Visio, PowerDMS, Firehouse.

Description :

    1. Department Secretary at Arnold Palmer Pediatric Outpatient Surgery, recognized as Orlando's only nationally ranked children hospital by U.S News and World Report.
    2. Operational responsibilities included building and empowering productivity by integrating financials, operations and administrative know-how to achieve objective.
    3. Devised plan to increase surgical caseloads through marketing strategies resulting in higher profit margins.
    4. Co-led physician improvement plans regarding surgical cases.
    5. Oversaw practice acquisition and integration, with pediatric primary-care groups.
    6. Developed and streamlined policies and practices producing an annual cost savings of $50k and increasing efficiency over 50%.
    7. Implemented a new bonus program based on overall work performance to boost staff moral and foster a goal-driven team.
    8. Provided support and performed regular QA reviews for client intake, registration and scheduling functions Evaluated practice strategies and plans to stay current and aligned with organizational goals.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Masters Of Business

Department Secretary I Resume

Objective : Seeking a position with a company that promotes career growth and educational development with a stable working environment that has excellent benefits.

Skills : Epic Systems, AHIQA Lobby, Experian, RTE Care Pricer,.

Description :

    1. Ensures physician productivity by maintaining calendars; scheduling patient appointments; physician consultations; professional meetings, conferences; teleconferences, and travel.
    2. Produces information by transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; planning, organizing, coordinating and controlling projects.
    3. Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records; recording meeting discussions.
    4. Generates revenues by completing direct patient and third-party billing; monitoring accounts receivables; initiating collection calls and reminders.
    5. Secures information by completing database back-ups.
    6. Maintains patient confidence and protects operations by keeping information confidential.
    7. Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Master of Science

Lead Department Secretary Resume

Summary : Over 21 years of experience, including as a HIM Department Secretary, as a Computer Operator as a File Clerk in industries including Health Services and Motion Pictures.

Skills : Microsoft Office, Microsoft Word, Data Entry, Customer Service, Computer Skills, Medical Terminology, Medical Equipment.

Description :

    1. Performed duties of the secretary including answering phones, greeting patients, scheduling appointments, and entering daily billing.
    2. Typed departmental reports, communications, and policy and procedures.
    3. File departmental records, correspondence reports.
    4. Obtain insurance information from patients in order to obtain coverage, deductibles, etc.
    5. Prepared presentations In charge of office computer equipment In charge of office budget Interview patients in order to complete documents, case histories, and forms such as intake and insurance forms.
    6. Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records.
    7. Perform bookkeeping duties, such as credits and collections, preparing and sending financial statements and bills, and keeping financial records.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Asst. Department Secretary Resume

Headline : Seeking a challenging position that offers the opportunity to utilize strong analytical and interpersonal skills in a fast-paced environment.

Skills : Microsoft Office, Typing, Office Equipment, Plumbing.

Description :

    1. Assist Engineering Department Staff in editing/proofreading reports including Design Reviews, Value Engineering Reports, Budget Packages, Master Plan Reports, Commissioning Reports and Facility Assessment Reports.
    2. Organize and maintain all departmental files.
    3. Input timesheets for entire department and maintain log of all job hours.
    4. Coordinated meetings/luncheons on-site and off-site.
    5. Composed correspondence on behalf of Department Manager as required, and distributed mail.
    6. Prepared Statement of Qualifications and Requests for Proposals for federal, state and municipal agencies for Kitchell's Engineering Department in InDesign.
    7. Coordinated with staff for technical verbiage to provide complete proposals.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business Administration

Department Secretary/Manager Resume

Summary : Obtain a position where can maximize people oriented experience, communication skills, problem solving abilities and effectively utilize expertise in customer relations and staff leadership while effectively utilizing and following company guidelines, regulations, requirements and maximize goals.

Skills : Microsoft Office Suite, Microsoft Outlook, Quickbooks.

Description :

    1. Responsible for guest registration and ensuring that guests were in the database with accurate information.
    2. Organized meetings and scheduled meeting rooms, arranged room set-ups, and prepared meeting agendas.
    3. Prepared handouts and booklets for the speaker at meetings and developed PowerPoint presentations based on information and visuals needed for the meetings.
    4. Attended meetings, took accurate minutes or notes, and distributed to attendees.
    5. Created and designed media for marketing pieces distributed through email and application forms loaded onto the hospital website.
    6. Established and took charge of processes for cash, check, and credit card payments.
    7. Trained staff on computer software, answered questions, and developed in-service as needed.
    8. Performed written communication by creating business correspondence, completing contracts, and proofreading written materials.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Nursing

Department Secretary/Clerk Resume

Summary : To utilize knowledge of medical terminology, data entry expertise, and strong communication skills.

Skills : Microsoft word, Meditech, Epic, Excel, Customer Service, Database Management, Filing, Receptionist, Typing, Word, CSI.

Description :

    1. Enter staff hourly rounding and leadership rounding into database, including maintaining several Excel files while meeting deadlines for reports.
    2. Communicate with Center of Hope staff and Indianapolis law enforcement Detectives, Crime Lab and Prosecutors regarding statistics, releasing evidence, medical charts, forensic photography and other highly confidential data.
    3. Organize and schedule meetings for staff, ability to multi-task, assist with fund-raising efforts Superior knowledge of computer programs, including: MS Word, Excel, and PowerPoint.
    4. Work as a unit liaison for staff and route any questions they have to managers.
    5. Keep attendance and FMLA records for 250+ employees, complete attendance warnings.
    6. Compile and edit monthly meeting minutes for three managers, type correspondence.
    7. Maintain employee files including new employees & termination files.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Master of Science

Department Secretary/Technician Resume

Objective : Proven ability to utilize inspiring leadership, personal drive, creative vision, and analytical skill to yield successful delivery of both team and individual goals, actively contributing to organizational growth.

Skills : Bookkeeping, Customer Service, Data Entry, Event Planning.

Description :

    1. Answered multi-line telephone, transferred calls, requested medical records, scheduled follow- up appointments.
    2. Ordered office supplies, worked on monthly reports, faxed, emailed.
    3. Assisted patients in their outpatient rooms and also helped the patient undress if assistance was necessary, took vital signs as well.
    4. Assisted the recovery nurse with taking vital signs and would then assist the patient back to their room after the procedure was done.
    5. Observed their vital signs and provided them with liquids to consume.
    6. Would assist the patient to the restroom as well as providing assistance to get dressed.
    7. Helped in a post-anesthesia care unit (PACU) as a recovery technician.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Education Medical

Department Secretary Resume

Summary : Department Secretary position within an organization that can fully utilize skills to achieve their business needs and objectives.

Skills : Medical Billing, Medical Office Procedures, Medical Terminology, Receptionist.

Description :

    1. Assistant to nurse manager of 175 team members.
    2. Maintain nurse managers calendar, and assist with meeting preparation and taking minutes as needed.
    3. Assist Emergency Department director, assistant nurse manager and educator as needed.
    4. Maintain strictest confidentiality and adhere to HIPPA guidelines for protection of patient and team member privacy.
    5. Listening to questions or concerns that patients voice while in the department or afterwards by telephone, and finding resolution or directing them to the proper person for follow up.
    6. Maintain numerous audits of departmental daily and monthly data for ED management and hospital administration.
    7. Tracking of team member attendance to ensure that time cards are accurate for submission to payroll and management.
    8. Assist with scheduling conflicts and critical staffing needs of department.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor Of Science