Executive Secretary Resume Samples

Description :

1. Served the Chief Compliance and Internal Audit Officers Performed complex administrative and secretarial support.
2. Prepared confidential reports and compiles compliance and audit data.
3. Efficiently managed Microsoft Outlook Calendar to facilitate scheduling of meetings.
4. Prepared Accounts Payable paperwork necessary to process invoices.
5. Completed Office of Inspector General (OIG) exclusion checks weekly for new employees.
6. Arranged business travel and processes related expense reports.
7. Ordered and maintained office supplies for Compliance and Audit departments.

Experience

7-10 Years

Level

Management

Education

AS In Business Management

Description :

1. Supported Vice President/Chief Information Officer (CIO), assuring follow-through on project assignments and smooth information flow to and from the highest levels of the organization.
2. Coordinated scheduling, screened communications, and permitted/denied access.
3. Arranged travel and prepared expense reports.
4. Coordinated offsite Fall Strategy and budget meetings with top corporate leadership and contracted food and beverage services.
5. Compiled stock options and bonus report for senior management.
6. Provided directional leadership to 17 colleagues supporting functional managers.
7. Advocated and worked collaboratively to standardize processes, procedures, and communications.
8. Initiated regular staff meetings, training/development opportunities, and technology tools to automate routine functions, advance open communications, facilitate teamwork, and improve morale.

Experience

10+ Years

Level

Senior

Education

Dental Assistant

Description :

1. Prepare letters of interest for prospective clients.
2. Gather information on a particular geotechnical field and prepare statement of qualifications.
3. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested.
4. Open files after making sure that all billing information is correct and complete to be used for accounting purposes.
5. Prepare, format and prepare and bind all reports for professional presentation.
6. Screen and assist screen phone calls for engineers.
7. Order all office supplies and keep stationery stocked, especially for last minute reports.

Experience

10+ Years

Level

Senior

Education

Business/Accounting

Description :

1. Provided administrative, technical and clerical support to CEO.
2. Liaison between CEO, Board of Directors, Administrative team, partnering agencies and community.
3. Maintained CEO's calendar, coordinating schedule of meetings, daily operations, conferences and special projects.
4. Maintained file management systems, both manual and electronic as needed.
5. Coordinated Board and Administrative team meetings; including preparation and distribution of agendas, supporting documents, taking and transcribing minutes and maintaining updated Board/Administrative team meeting files and minutes.
6. Assisted with coordination of events such as clinic presentations, official federal and state visits, health fairs, community projects, holiday events, strategic planning, employee recognition events and staff in-services.
7. Assisted with customer service; chaired customer service committee.
8. Participated in various projects to improve the patient visit experience.

Experience

10+ Years

Level

Senior

Education

Cerificate In Executive Secretary

Description :

1. Planned, organized, and the managed the administrative task and provided direct support to the Director of Joint Military Intelligence Training College (JMITC), as well as other faculty members.
2. Identified potential problems and initiated corrective action.
3. Prepared and reviewed all incoming correspondence for director's signature.
4. Developed detailed standard operating procedures for lower level admin staff of seven.
5. Managed and tracked all military evaluations for final processing.
6. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies.
7. Composed Air Force retirement invitations and created business cards for agency personnel.
8. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency.

Experience

5-7 Years

Level

Executive

Education

Web Design

Description :

1. Perform a variety of key relations functions, addressing inquiries of current and potential faculty members, Played key role in design of department's website, collaborating with Web developers to identify and define essential components of site functionality.
2. Process all travel reimbursement as well as division purchases.
3. Prepare meeting agendas and carefully monitor all action items.
4. Ordered office supplies and kept record of purchasing receipts.
5. Key Results: Responsible for planning, organizing and managing the day-today administrative activities of the program and ensuring compliance with all internal and external policies and procedures.
6. Posted open positions both internally and externally, and contacted outside staffing agencies to recruit for open positions.
7. Assisted via recruitment search committee with hiring, screening of candidates, coordinating interviews.
8. Served as a back-up time keeper Process H-1B VISA application and other employment authorization paper work.

Experience

10+ Years

Level

Senior

Education

Master's In Adult Learning

Description :

1. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information.
2. Aided President in meeting deadlines, scheduling meetings, and resolving pressing issues.
3. Facilitated the travel management for internal employee and the clients.
4. Maintained the company performance report, Sales Reports & MIS reports.
5. Supported President in maintaining schedule, proofreading documentation, and executing special projects.
6. Bolstered efficiency through organizing records and maintaining extensive client database.
7. Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff.
8. Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards.

Experience

2-5 Years

Level

Junior

Education

Bachelor's In English

Description :

1. Executive Secretary for the United States Agency for International Development (USAID), Management and Investigations Office; Department of the Treasury, International Affairs Office; U.S.
2. Customs and Border Protection, Financial Systems Division; and the Navy Strategic Systems Programs Office.
3. Served as the secretary to the Inspector General, Deputy Inspector General and as the principal administrator support to their staff in the Management Office, Personnel Services Office, Information Management Office, and their Budget and Acquisition Office.
4. Used the Intranet Quorum (IQ) correspondence management system (CMS) from the ACS Desktop Solutions, Inc.
5. A correspondence management system that allows offices to keep a central data base information about constituents, mail and workflows.
6. Maintained and prepared the Time and Attendance for the Division.
7. Answered telephones, maintained calendar, prepared correspondence, work on Excel spreadsheets, mail merge documents.

Experience

0-2 Years

Level

Entry Level

Education

Diploma

Description :

1. Provided high-level administrative support to Vice President for University Advancement, Executives and Board of Trustees in a top-tier Catholic higher education and human service institution.
2. Supported VP and teamed up with directors to create and review department budgets.
3. Periodically met with University President to review proposals.
4. Prepared meeting agendas, and gave prospect donor profile presentations at board meetings.
5. Collaborated with Senior Financial Aid Officer to write, submit, and track student scholarship grants.
6. Worked in partnership with Director of Information Technology and assisted with the transfer of Prospect Information Network data from Jenzabar database.
7. Monitored gift activities and assess flows, patterns, and trends to support university fund-raising strategies.
8. Provided support to facilitate a $25 Million campaign report, necessitating research on input specifications in preparation for successful delivery and scheduled training sessions for electronic screening software, Prospect Information Network (PIN).

Experience

10+ Years

Level

Senior

Education

Bachelor Of Arts

Description :

1. Provided support for up to 10 professors each semester.
2. Coordinated meetings between professors and students based on each professor's calendar availability.
3. Heavy phone contact with professors, students and administrators.
4. Edited and prepared documents and letters for distribution.
5. Prepared and administered final exams, midterms and course evaluations.
6. Processed reimbursements and cash advances.
7. Coordinated conferences, including travel, lodging arrangements, and registrations.

Experience

2-5 Years

Level

Junior

Education

Accounting

Description :

1. Assisted senior management at executive level, with all secretarial/administrative support to maintain daily operations of organization.
2. Served as the primary point of initial contact on any matter directed to the Director/Executive Director.
3. Handled all incoming issues and prioritized the plan of action.
4. Proactive, independent, good judgment, and very organized.
5. Maintained all calendar events, appointments, and in house meetings.
6. Arranged travel for the Directors and management through website or company travel sites.
7. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings.
8. Coordinated all special breakfast and luncheons for guests visiting the company.

Experience

7-10 Years

Level

Management

Education

Associates

Description :

1. Functioned as a management assistant.
2. Audited and certified payroll for over 40 employees.
3. Completed many monthly reports for executives.
4. Enrolled prisoners in school inside the prison, scheduling class times for each.
5. Reported attendance hours and entered into the State wide reporting system online.
6. Ordered office supplies with a credit card that was issued to me, and completed a credit card log at the end of each month verifying purchases with receipts.
7. Prepared agendas and scheduled meetings for executives.
8. Served on a committee to edit policies and procedures.

Experience

2-5 Years

Level

Junior

Education

Diploma