Legal Receptionist Resume Samples

Legal Receptionists are responsible for performing various receptionist duties at the Law office. The usual office duties include – attending calls and responding to emails; filing papers, gathering and managing information to keep the law office run smooth, performing standard office tasks; answering and screening calls, sorting and distributing correspondences and other communications. Some of the Legal Receptionists also help the attorneys in creating and filing court documents. The other duties listed in the Legal Receptionist Resume are – maintaining law office calendars, ensuring supplies and ordering stocks, organizing and arranging meetings and outdoor activities, and providing full support to paralegals.

The minimum requirements needed for this post include – the ability to perform both administrative and receptionist duties, knowledge of mailroom procedures, familiarity with mail processing techniques, proficiency with a diverse range of computer databases, and fast typing skills. Demonstrating some amount of legal knowledge and terminology will be advantageous. A good amount of experience can surpass a formal education.

Legal Receptionist Resume example

Legal Receptionist Resume

Summary : Industrious and highly skilled administrator and leader with extensive years of experience, proven track record of information management, research, and staff management in the Service industry. Possess strong and effective leadership capabilities with integrity, adaptability to change, and effective written/verbal communication skills.

Skills : Microsoft Office, NCIC, CAD.

Description :

    1. Make photocopies of correspondence, documents, and other printed matter.
    2. Prepare and distribute invoices to bill clients or pay account expenses.
    3. Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
    4. Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
    5. Greet persons entering an establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
    6. Answering 6 line telephone Collecting, sorting, and distributing all mail Typing dictation from 2 Attorneys Notarizing various documents Handled all probate issues & starting probate file Responsible for documenting standard workflow within Attorney's offices.
    7. Responsible for greeting customers, processing customer payments, scheduling, coordinating with vendors, and answering multi-line telephone system.
    8. Conducted client interviews, handled confidential materials and legal documents, utilized Legal Solutions software, performed billing with Amicus software, delivered legal filings, and performed process serving of documents.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Psychology


Sr. Legal Receptionist Resume

Summary : Using knowledge and experience to secure a professional career that has opportunities for challenges and career advancement, while gaining knowledge of new skills and expertise.

Skills : Windows, Excel, Microsoft Office.

Description :

    1. Type forms, memoranda, correspondence, and reports from handwritten drafts, typewritten copy.
    2. Enter data on computer, edit computer records and maintain database files.
    3. Make, confirm, and communicate travel and accommodation arrangements for staff.
    4. Answer multi-line systems; route calls and messages.
    5. Respond to questions and complaints from various sources concerning policies, programs, and/or procedures.
    6. Prepare legal paperwork and take messages and send them to the attorneys.
    7. Schedule, coordinate and confirm court dates, appointments, and meetings. Conduct research on legal matters.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Marketing


Jr. Legal Receptionist Resume

Objective : Self-directed, resourceful and passionate administrative professional looking for a position as an Administrative Assistant. Bringing 3+ years' successful track record in clerical work, problem solving, time management and communication to provide effective support to office.

Skills : Microsoft Office, Management, Leadership, Problem Solving, Training & Development, Inventory Management, Employment Screening, Customer Service, Quality Control, Critical Thinking, Time Management, Phone.

Description :

    1. Assisted clients with a variety of questions regarding their cases.
    2. Assisted senior staff and attorneys with case management and data entry.
    3. Accepted and distributed messages and mail to employees.
    4. Maintained the firm's internal case management documents.
    5. Created Introductory Packages for new clients.
    6. Performed clerical duties such as copying, faxing, emailing, sorting mail, etc.
    7. Converted hard copy files into an electronic filing system.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Legal Receptionist III Resume

Objective : To obtain a position that will enable to utilize and expand upon related education, experiences, capabilities and administrative skills to benefit mutual growth and success.

Skills : Microsoft Office Suite, Administrative Support, Management, Operations.

Description :

    1. Responsible for scheduling/rescheduling client appointments and court hearings, also coordinated conferences between clients and other legal offices, made the calendar available to both attorneys, made courtesy appointment reminder calls to all clients, along with courtesy appointment reminders to both attorneys.
    2. Prepared the outgoing mail and distributed the incoming mail to the entire office.
    3. Utilizing automated systems, prepared documents for loan closings such as deeds, affidavits, and closing statements using the resource application, and all aspects included in the loan process.
    4. Prepared all legal pleadings for eviction court hearings.
    5. Researched records, titles, plats, deeds and other legal documents in order to determine property ownership.
    6. Scheduled routine and emergency maintenance service call for the law office to ensure appointments did not have to be canceled or rescheduled.
    7. Maintained and entered all work orders in the automated database.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Human Resources

Legal Receptionist II Resume

Objective : Dedicated receptionist who thrives in fast-paced and challenging environments. Skilled at answering a high volume of incoming calls while handling in-person inquires from clients and colleagues. Flexible and hard-working with the drive to succeed.

Skills : Gymnastics Training, Cheerleading Training.

Description :

    1. Greeted clients and visitors and answered visitor inquiries.
    2. Conducted intake screening of potential clients; scheduled and routed clients.
    3. Answered, screened, and routed incoming calls on a multi-line telephone system.
    4. Maintained the waiting area, lobby or other public areas.
    5. Scanned, photocopied, faxed and filed documents.
    6. Collected and routed mail and hand-delivered packages.
    7. Answered a high volume of calls and maintained a rapid response rate according to agreed standards Logged information on calls.
    8. Managed appointments for attorneys Sorted mail/ Greeted guests/clients Answered high volume of calls on office switchboard/Maintained the up-keep of the front reception area.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Legal Receptionist I Resume

Summary : Using knowledge and experience to secure a professional career that has opportunities for challenges and career advancement, while gaining knowledge of new skills and expertise.

Skills : Spanish language.

Description :

    1. Type forms, memoranda, correspondence, and reports from handwritten drafts, typewritten copy.
    2. Enter data on computer, edit computer records and maintain database files.
    3. Make, confirm, and communicate travel and accommodation arrangements for staff.
    4. Answer multi-line systems; route calls and messages.
    5. Respond to questions and complaints from various sources concerning policies, programs, and/or procedures.
    6. Greeted clients Prepared worksheets for potential clients, Prepared intake of mail.
    7. Performed all receptionist duties including scheduling, charting, filing and office errands, Updated client files.
    8. Performed all receptionist duties including scheduling, filing and office errands, Created documents from dictation, Responsible for all office finances including client billing and banking services.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Sales And Marketing

Legal Receptionist/Advisor Resume

Summary : Seeking a challenging position where customer service experience and administrative skills can be utilized, to smoothly handle customer needs and improve company growth and image.

Skills : Fluent In English & Spanish, Customer Service, Computer.

Description :

    1. Greeted clients and visitors, answered phone calls in a professional manner and took messages.
    2. Picked up mail, sorted and distributed, prepared outgoing regular mail, prepared UPS and FedEx packages.
    3. Received payments from clients & prepared payment receipts.
    4. Printed, folded and mailed monthly invoices to clients.
    5. Provided support to internal staff (filed, scanned, printed, copied documents & prepared files for hearing).
    6. Ordered company cars and validated parking for clients and attorneys.
    7. Scheduled and monitored housekeeping and MIS equipment going into the conference rooms.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
High School

Legal Receptionist/Secretary Resume

Objective : 10 years of responsible corporate experience as a receptionist and Administrative support staff with a proven record of accomplishments in the areas of reception, customer relations, and scheduling, teaching and general office operations.

Skills : Electronic Records Management, Billing, Word Processing, Data Entry, Dictation, Filing, Records Management.

Description :

    1. Greeted visitors, handled their inquiries, and directed them to the appropriate persons according to their needs.
    2. Received and placed telephone calls and gave information to callers, took messages and transferred calls to appropriate individuals.
    3. Operated office equipment such as fax machines, copiers and scanners.
    4. Made photocopies of various paper documents.
    5. Operated electronic mail systems and coordinated the flow of information both internally and with external organizations.
    6. Restructured, improved and maintained an electronic filing system of records, correspondence and other materials; eliminating excess paper filing, promoting correspondence by email.
    7. Drafted and typed office memos, company emails, and ran daily productivity reports.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Legal Receptionist/Manager Resume

Summary : Highly focused and dependable Referral Specialist with a proven record of accuracy and professionalism. Adept at completing simultaneous multiple tasks in a high-pressure, fast paced work environment. Strong working knowledge of medical terminology.

Skills : Bilingual, Strong Research Skills, Switch Board Operation, Proficient In Needles Software, Database Management.

Description :

    1. Organized and maintained law libraries, documents and case files.
    2. Answered and quickly redirected up to 60 calls an hour while recording accurate messages.
    3. Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
    4. Obtained signatures for financial documents and internal and external invoices.
    5. Served as corporate liaison between finance, IT and marketing departments.
    6. Compiled annual recommendations for end of year fiscal budgets.
    7. Obtained signatures for financial documents and internal and external invoices.
    8. Screened all visitors and directed them to the correct office.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
MS

Associate Legal Receptionist Resume

Headline : Seeking a stable employment opportunity that will allow to utilize existing skills and expand knowledge as professional experience and expertise while contributing to the success of an organization.

Skills : Proficient in Microsoft Word, Excel, Outlook.

Description :

    1. Conducted detailed client intakes and entered information into company database.
    2. Filed documents with the courts on behalf of the attorney.
    3. Scheduled appointments and maintained calendar system for attorney, associate attorney and paralegals.
    4. Answered and directed phone calls using the multi-line switchboard.
    5. Organized envelopes, postage and mail correspondence for all clients.
    6. Developed and maintained filing and retrieval systems in office and for court proceedings.
    7. Used computers programs such as Word, Excel and Powerpoint to create, maintain and print documents.
    8. Determined the correct course of action for the incoming correspondence.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Science

Legal Receptionist/Administrator Resume

Objective : Seeking an interview with an organization that seeks a highly trained and knowledgeable professional; and dedicated team player with strong customer service, and project management skills.

Skills : Able to gain customer's confidence and trust.

Description :

    1. Operation of multi-line phones systems, computer systems and office equipment in an office environment.
    2. Extensive scheduling experience using software for scheduling and processing of incoming and outgoing mail.
    3. Scheduling of appointments and resolving time conflicts for the attorney.
    4. Handling of retainer fees and payments including deposits and bank transactions.
    5. Completion of legal documentation for filing.
    6. Traveling to San Bernardino and Riverside courthouses to file documentation.
    7. Knowledge of office machines and their use.
    8. Assembly of client files in the format required for court documents.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Law

Legal Receptionist Resume

Objective : Dedicated, energetic, organized, professional and focused. Excels at prioritizing, completing multiple tasks simultaneously and following through to achieve goals. Seeking a role where 17 years of office experience will be utilized in support roles.

Skills : Microsoft.

Description :

    1. Provided full secretarial support to attorney.
    2. Prepared legal documents, correspondence and papers filed court documents.
    3. Maintained court schedule scheduled meetings, hearing dates and depositions.
    4. Reviewed legal publications for information relevant to pending cases collated and submitted articles to attorneys.
    5. Handled incoming mail tracked and submitted attorneys' expenses.
    6. Scheduled legal meetings and appointments.
    7. Took and transcribed notes, minutes and dictation.
    8. Prepared legal forms including accident reports, applications and courtroom requests.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Paralegal Studies