Senior Payroll Coordinator Resume Samples

Description :

1. Assists Payroll Manager with day to day payroll operations and various payroll department projects.
2. Coordinates and monitors workflow in all operating areas within payroll department.
3. Performs all other job duties as assigned by Payroll Manager.
4. Acts as lead payroll department resource and go to person in Payroll Manager's absence.
5. Provides support for the payroll function in multi-state payroll department for 4000+ employees.
6. Processes four bi-weekly payrolls timely and accurately for 4000+ hourly and salary wage employees using Oracle, Kronos Timekeeping System and ADP.
7. Runs month end payroll costing reports, prepare month end reconciliations and month end journal entries.
8. Processes manual checks issued between payroll cycles including terminations, relocation, education assistance, incentive programs etc.
9. Processes overpayment recoveries, garnishment processing and all other miscellaneous payroll deductions.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Assisted with the Payroll Hotline and the Payroll mailbox.
2. Assisted with payroll processing for more than 4,000 employees.
3. Responsible for the collection of missing time cards.
4. Audit termed employee files.
5. Handled written and verbal employment verifications.
6. Batched and distributed bi-weekly paychecks.
7. Created/uploaded payroll batches.
8. Processed wage garnishments.
9. Processed Tax changes and direct deposit forms into Oracle.

Experience

2-5 Years

Level

Junior

Education

Associate

Description :

1. Provides financial data and journal entries through PeopleSoft Financials.
2. Performs a variety of routine and non-routine tasks requiring independent thinking, problem solving and the exercise of good judgment.
3. Researches and resolutes of outstanding items on payroll schedules.
4. Completes payroll processing of international groups: Canada, UK, Ireland, and Germany expats.
5. Accomplishes through many interfaces.
6. Coordinates with administrative office personnel in Europe to obtain payroll changes.
7. Answers payroll and payroll tax related questions from employees of International regulations.

Experience

5-7 Years

Level

Executive

Education

Accounting

Description :

1. Reviews and processes all payroll transactions to ensure accurate and timely pay to employees.
2. Prepares and reconciles biweekly, monthly, quarterly and annual state income and unemployment withholdings along with any other related reports and filings.
3. Prepares and reconciles payroll related benefits to the General Ledger, including, but not limited to 403B, 457, self-funded health insurance, dental and pension.
4. Keeps abreast of and make prompt changes to keep in compliance with federal, state, local, and unemployment laws.
5. Reviews and implements multiple garnishments according to state and or federal laws.
6. Prepares the monthly reconciliation of the garnishment GL account.
7. Identifies any electronic reporting for state, local, unemployment and other payroll and/or benefit related filings that will improve processes.
8. Performs due diligence and coordinate with Accounting Assistant filing of Unclaimed Property.
9. Promptly responds to payroll and filing inquiries from other areas of Finance.

Experience

2-5 Years

Level

Junior

Education

MBA

Description :

1. Included liaison between ADP and multiple states to ensure taxes are accurate and correct.
2. Worked with the Tax department, as well as multiple state agencies along with the IRS with discrepancies with payroll taxes.
3. Responsible for reporting and supplying payroll information for unemployment to ADPUCM to ensure compliant information was provided to the states.
4. Currently maintained a lead role with Unemployment, and remaining a back-up.
5. Involved with the payroll process as an alternate for the supervisor of the payroll department upon absence.
6. Included processing and verifying adjustments.
7. Maintained an average of 28000 employees and processes payroll through the ADP payroll system.
8. Ensure legal requirements are met with various state payroll laws.

Experience

5-7 Years

Level

Executive

Education

Bachelor's

Description :

1. Leads, trains, and directs daily activity of three additional payroll coordinators within the Shared Services multi-state, multi-entity payroll department.
2. Supervises garnishment process and ensure compliance.
3. Works closely with Human Resources and General Counsel as it pertains to Union audits and CBA negotiations.
4. Spearheads department electronic filing project, as well as assisting Payroll Manager with a "go green" initiative to drive electronic payment and reduce paper pay stubs.
5. Personally processess all corporate, executive, retiree payrolls along with reportable stock transactions.
6. Report and processes expatriate payroll data while working with Human Resources as well as Corporate Compensation to ensure compliance.
7. Assists Payroll Manager with Canadian payroll acquisition and conversion.
8. Oversees and reconciles all quarterly/year-end tax filing as well as payroll taxes from proper setup in payroll system to new jurisdiction registration, agency discrepancies and balancing.
9. Prepares weekly payroll tax and general ledger statements for Corporate Accounting.

Experience

7-10 Years

Level

Management

Education

Master's

Description :

1. Rebuilt department reputation within company through strong customer service, increased accuracy and reliability.
2. Lead, trained, and directed daily activity of three additional payroll coordinators within the US Shared Services multi-state, multi-entity payroll department.
3. Supervised garnishment process and ensure compliance.
4. Assisted with Union audits and payroll data collection for CBA negotiations.
5. Spearheaded electronic records project, as well as assisting Payroll Manager with a "go green" initiative to drive electronic payment and reduce paper pay stubs.
6. Personally processed all corporate, executive, retiree payrolls and reportable stock transactions.
7. Reported and processed expatriate payroll data while working with Human Resources as well as Corporate Compensation to ensure compliance.
8. Assisted Payroll Manager with Canadian payroll acquisition and conversion.
9. Balanced and reconciled all quarterly/year-end tax filing Ensured proper tax jurisdiction setup in payroll system, new registration, and discrepancies.

Experience

2-5 Years

Level

Junior

Education

Master's

Description :

1. Responsible for all aspects of the time tracking system.
2. Prepared journal entries to record all payroll expenses, FTE statistics and overtime statistics.
3. Worked closely with HR department to ensure accurate employee changes and benefits.
4. Resolves employee benefit questions and/or concerns by clarifying issues, determining the cause of the problem, selecting and explaining the best solution to solve the problem, and following-up to ensure a timely resolution.
5. Uses independent judgment to interpret, explain, and answer questions regarding all benefit programs, escalating complex issues to senior team members or external brokers/vendors.
6. Process all new hires and terminations as it relates to benefits, including notifying brokers and vendors.
7. Provides benefits orientation to new hires
8. Performs other related duties as required.
9. Manages benefits billing for all plans globally. This includes obtaining and reconciling invoices, creating purchase orders and submitting and tracking payments.

Experience

5-7 Years

Level

Executive

Education

Bachelor's

Description :

1. Delivered timely and accurate gross to net pay for hourly and salaried corporate, warehouse and pharmaceutical employees on weekly, bi-weekly, and special pay cycles.
2. Processed multi-state payrolls; to include California, Puerto Rico.
3. Processed expatriate, stock option, and student/work VISA payrolls and W2 Corrections.
4. Calculated and confirmed special run payrolls, one-time pay items, net amount gross-ups, deductions, stock options, and tax info into ADP PC Payroll for Windows.
5. Cleared payroll system error messages related to on and off cycle payroll processing.
6. Audited YTD accumulators against quarterly wage & tax registers and year end W2 reporting.
7. Monitor deduction in arrears (for health & welfare benefits) and make adjustments via data import as necessary.
8. Audited, researched, and resolved employee issues as they occur for the up to 12 companies.

Experience

0-2 Years

Level

Entry Level

Education

Bachelor's

Description :

1. Reviewed timecards for accuracy, proper coding, and approval in a timely basis to run payroll.
2. Completed timecard entries for employees on STD and FMLA by working with Disability Team and Human Resources.
3. Set employees up in Kronos.
4. Prepared bi-weekly, multi-entity, multi-state payroll for exempt and non-exempt employees.
5. Ensured accurate input, payments, deductions, benefits, etc.
6. Provided day-to-day support for all employee payroll inquiries.
7. Worked closely with HR, IT, and Corporate Payroll.
8. Worked in collaboration on various projects, such as workers compensation reporting, overtime, and sick/personal time reporting.

Experience

10+ Years

Level

Senior

Education

Associate

Description :

1. Assist Payroll Manager with day to day payroll operations and various payroll department projects.
2. Coordinate and monitor workflow in all operating areas within payroll department.
3. Perform all other job duties as assigned by Payroll Manager.
4. Act as lead payroll department resource and go to person in Payroll Manager's absence.
5. Provide support for the payroll function in multi-state payroll department for 4000+ employees.
6. Processed four bi-weekly payrolls timely and accurately for 4000+ hourly and salary wage employees using Oracle, Kronos Timekeeping System and ADP.
7. Run month end payroll costing reports, prepare month end reconciliations and month end journal entries.
8. Process manual checks issued between payroll cycles including terminations, relocation, education assistance, incentive programs etc.
9. Process overpayment recoveries, garnishment processing and all other miscellaneous payroll deductions.

Experience

2-5 Years

Level

Junior

Education

Bachelor's In Business Management

Description :

1. Assisted with the Payroll Hotline and the Payroll mailbox.
2. Assisted with payroll processing for more than 4,000 employees.
3. Responsible for the collection of missing time cards.
4. Audit termed employee files.
5. Handled written and verbal employment verifications.
6. Batched and distributed bi-weekly paychecks.
7. Created/uploaded payroll batches.
8. Processed wage garnishments.
9. Processed Tax changes and direct deposit forms into Oracle.

Experience

2-5 Years

Level

Junior

Education

Associate Of Science In Business

Description :

1. International Division Provide financial data and journal entries through PeopleSoft Financials.
2. Perform a variety of routine and non-routine tasks requiring independent thinking, problem solving and the exercise of good judgment.
3. Research and resolution of outstanding items on payroll schedules.
4. Complete payroll processing of international groups: Canada, UK, Ireland and Germany expats.
5. Accomplished through many interfaces.
6. Heavy Excel spreadsheet data input and manipulation to various output report formats.
7. Coordinate with administrative office personnel in Europe to obtain payroll changes.
8. Answer payroll and payroll tax related questions from employees of U.S.
9. and International regulations.

Experience

5-7 Years

Level

Executive

Education

BSBA In Accounting And Management

Description :

1. Review and process all payroll transactions to ensure accurate and timely pay to employees.
2. Prepare and reconcile biweekly, monthly, quarterly and annual state income and unemployment withholdings along with any other related reports and filings.
3. Prepare and reconcile payroll related benefits to the General Ledger, including, but not limited to 403B, 457, self-funded health insurance, dental and pension.
4. Keep abreast of and make prompt changes to keep in compliance with federal, state, local, and unemployment laws.
5. Reviewed and implemented multiple garnishments according to state and or federal laws.
6. Prepare the monthly reconciliation of the garnishment GL account.
7. Identify any electronic reporting for state, local, unemployment and other payroll and/or benefit related filings that will improve processes.
8. Perform due diligence and coordinate with Accounting Assistant filing of Unclaimed Property.
9. Promptly respond to payroll and filing inquiries from other areas of Finance.

Experience

10+ Years

Level

Senior

Education

MBA In Accounting

Description :

1. Include liaison between ADP and multiple states to ensure taxes are accurate and correct.
2. This position requires working with the Tax department, as well as multiple state agencies along with the IRS with discrepancies with payroll taxes.
3. For one year, responsible for reporting and supplying payroll information for unemployment to ADPUCM to ensure compliant information was provided to the states.
4. During this time, achieving 100% compliance within over 40 states on behalf of Burlington.
5. Currently maintaining a lead role with Unemployment, and remaining a back-up.
6. Also remains involved with the payroll process as an alternate for the supervisor of the payroll department upon absence.
7. Includes processing and verifying adjustments.
8. The payroll department maintains an average of 28000 employees and processes payroll through the ADP payroll system.
9. Ensure legal requirements are met with various state payroll laws.

Experience

10+ Years

Level

Senior

Education

Description :

1. Lead, train, and direct daily activity of three additional payroll coordinators within the US Shared Services multi-state, multi-entity payroll department.
2. Supervise garnishment process and ensure compliance.
3. Work closely with Human Resources and General Counsel as it pertains to Union audits and CBA negotiations.
4. Spearheading department electronic filing project, as well as assisting Payroll Manager with a "go green" initiative to drive electronic payment and reduce paper pay stubs.
5. Personally process all corporate, executive, retiree payrolls along with reportable stock transactions.
6. Report and process expatriate payroll data while working with Human Resources as well as Corporate Compensation to ensure compliance.
7. Assist Payroll Manager with Canadian payroll acquisition and conversion.
8. Oversee and reconcile all quarterly/year-end tax filing as well as payroll taxes from proper setup in payroll system to new jurisdiction registration, agency discrepancies and balancing.
9. Prepare weekly payroll tax and general ledger statements for Corporate Accounting.

Experience

5-7 Years

Level

Executive

Education

Master Of Professional Studies In Professional Studies

Description :

1. Rebuilt department reputation within company through strong customer service, increased accuracy and reliability.
2. Lead, trained, and directed daily activity of three additional payroll coordinators within the US Shared Services multi-state, multi-entity payroll department.
3. Supervised garnishment process and ensure compliance.
4. Assisted with Union audits and payroll data collection for CBA negotiations.
5. Spearheaded electronic records project, as well as assisting Payroll Manager with a "go green" initiative to drive electronic payment and reduce paper pay stubs.
6. Personally processed all corporate, executive, retiree payrolls and reportable stock transactions.
7. Reported and processed expatriate payroll data while working with Human Resources as well as Corporate Compensation to ensure compliance.
8. Assisted Payroll Manager with Canadian payroll acquisition and conversion.
9. Balanced and reconciled all quarterly/year-end tax filing Ensured proper tax jurisdiction setup in payroll system, new registration, and discrepancies.

Experience

0-2 Years

Level

Entry Level

Education

Master In Human Resources

Description :

1. Cash Management - Reconcile eight deposit accounts for CSANT/COR.
2. Process monthly general ledger entries for cash receipts and transfers.
3. Disburse petty cash to practice offices.
4. Prepare daily cash position reports for CSANT/COR.
5. Perform bank transactions as instructed.
6. Payroll - Processed semi-monthly payrolls for exempt and non-exempt employees for CSANT/COR.
7. Responsible for all aspects of the time tracking system.
8. Prepared journal entries to record all payroll expenses, FTE statistics and overtime statistics.
9. Worked closely with HR department to ensure accurate employee changes and benefits.

Experience

10+ Years

Level

Senior

Education

Description :

1. Delivered timely and accurate gross to net pay for hourly and salaried corporate, warehouse and pharmaceutical employees on weekly, bi-weekly, and special pay cycles.
2. Processed multi-state payrolls; to include California, Puerto Rico.
3. Processed expatriate, stock option, and student/work VISA payrolls and W2 Corrections.
4. Calculated and confirmed special run payrolls, one-time pay items, net amount gross-ups, deductions, stock options, and tax info into ADP PC Payroll for Windows.
5. Cleared payroll system error messages related to on and off cycle payroll processing.
6. Audited YTD accumulators against quarterly wage & tax registers and year end W2 reporting.
7. Monitor deduction in arrears (for health & welfare benefits) and make adjustments via data import as necessary.
8. Audited, researched, and resolved employee issues as they occur for the up to 12 companies (approx.
9. 12,000 employees) under my direct responsibility.

Experience

0-2 Years

Level

Entry Level

Education

Fundamentals Of Speech Communication

Description :

1. - Administrator of Kronos timekeeping system.
2. Reviewed timecards for accuracy, proper coding, and approval in a timely basis to run payroll.
3. Completed timecard entries for employees on STD and FMLA by working with Disability Team and Human Resources.
4. Set employees up in Kronos.
5. Prepared bi-weekly, multi-entity, multi-state payroll for exempt and non-exempt employees.
6. Ensured accurate input, payments, deductions, benefits, etc.
7. Provided day-to-day support for all employee payroll inquiries.
8. Worked closely with HR, IT, and Corporate Payroll.
9. Worked in collaboration on various projects, such as workers compensation reporting, overtime, and sick/personal time reporting.

Experience

10+ Years

Level

Senior

Education

Associate In Business Management