Payroll Specialist Resume Samples

Description :

1. Managed the end-to-end payroll process for over 500 employees, ensuring timely and accurate payroll distribution and compliance with federal and state regulations.
2. Conducted thorough audits of payroll data, identifying and resolving discrepancies to maintain data integrity and accuracy.
3. Developed and maintained financial reports for payroll expenditures, providing insights for budget planning and forecasting.
4. Collaborated with HR to ensure accurate employee records and timely updates to payroll systems, enhancing operational efficiency.
5. Administered employee benefits and deductions, ensuring compliance with applicable laws and regulations.
6. Trained and supported staff on payroll systems and processes, fostering a culture of accuracy and accountability.
7. Proactively identified potential payroll issues and implemented solutions to mitigate risks and enhance payroll operations.

Experience

10+ Years

Level

Management

Education

BSA

Description :

1. Processed biweekly payroll for over 500 employees, ensuring accurate compilation of timekeeping records and timely submission.
2. Coordinated payroll data from HR and time management systems, ensuring seamless integration and accuracy.
3. Analyzed payroll data in Ultipro PayrollHR system, identifying discrepancies and ensuring compliance with regulations.
4. Created and analyzed payroll reports, providing insights to management for strategic decision-making.
5. Managed 401k contributions and compliance, ensuring timely uploads and adherence to regulations.
6. Responded to payroll inquiries from employees and management, providing clear and accurate information.
7. Maintained comprehensive documentation of payroll processes and updates, ensuring compliance with internal policies and external regulations.

Experience

5-7 Years

Level

Executive

Education

BSA

Description :

1. Processed between 129 and 800 paychecks daily, managing payroll totals from $54,000 to $246,000 while collaborating with 23 field offices to resolve discrepancies efficiently.
2. Streamlined quarterly reporting processes, recovering $47,000 in payments for over 300 contractors through diligent analysis of abandoned and unpaid checks.
3. Evaluated overpaid hours and wages for 250+ contractors, ensuring accurate repayments and reducing contractor debt by $40,000.
4. Managed payroll advances for contractors, inputting deductions in PeopleSoft to recoup funds and minimize company costs.
5. Validated new hire documentation to align with SSA reports, preventing costly W-2C corrections and DHS fines.
6. Reviewed daily ACH returns for contractor direct deposit errors, processing necessary adjustments to ensure timely payments.
7. Executed off-cycle payroll processes for over 3,000 contractors, ensuring accurate hours were entered into the payroll system for timely paycheck issuance.

Experience

10+ Years

Level

Consultant

Education

B.S. Accounting

Description :

1. Conducted thorough audits of timekeeping records to ensure compliance with established standards, maintaining accurate time and attendance records, and entering new hires into the payroll system.
2. Reconciled payroll accounts monthly, including 401k and child support clearing accounts, ensuring all discrepancies were addressed promptly.
3. Provided support to associates and managers regarding payroll-related inquiries, compiling data and preparing various reports for auditing and compliance purposes.
4. Processed timely and accurate biweekly payroll for 500 employees, including time edits, tip declarations, and incentive disbursements, ensuring compliance with state and federal labor laws.
5. Ensured adherence to tax laws for federal, state, and local government agencies, minimizing compliance risks.
6. Extracted and analyzed payroll data to generate reports for various departments, enhancing decision-making processes.
7. Collaborated with HR to verify and maintain the accuracy of employee data related to payroll.

Experience

10+ Years

Level

Senior

Education

B.S. Accounting

Description :

1. Accurately compiled and entered payroll data, including hours worked, overtime, and deductions into the payroll system.
2. Calculated and verified tax withholdings, insurance premiums, 401(k) contributions, and wage garnishments.
3. Processed manual checks and managed direct deposit submissions through secure online banking.
4. Generated payroll registers and comprehensive accounting reports for the finance department.
5. Maintained the general ledger for payroll accounts, ensuring compliance with state and federal withholding regulations.
6. Managed state and federal payroll tax payments, prepared quarterly reports, and filed annual 940 and 943 tax forms.
7. Coordinated new employee onboarding, ensuring all necessary documentation was completed and submitted accurately.

Experience

7-10 Years

Level

Senior

Education

BSA

Description :

1. Processed payroll for new hires, rehires, and terminations, ensuring compliance with company policies and regulations.
2. Verified and entered direct deposit accounts for 120-150 employees weekly, achieving 100% accuracy.
3. Managed garnishment and support orders from multiple states, ensuring accurate deductions and compliance.
4. Provided payroll support to over 100 supervisors, addressing inquiries and processing requests efficiently.
5. Conducted training sessions for supervisors on timekeeping systems, enhancing overall payroll accuracy.
6. Responded to employment verification requests promptly, maintaining confidentiality and accuracy.
7. Processed union dues deductions and ensured timely payments to unions, maintaining compliance with agreements.

Experience

2-5 Years

Level

Junior

Education

B.S. Accounting

Description :

1. Managed payroll processing for over 700 employees across multiple regions, ensuring timely and accurate payroll disbursements.
2. Oversaw garnishment processing and compliance, including verification of employment and auditing HR documents for accuracy.
3. Utilized Excel to verify and input payroll summary timesheets, adjusting pay rates and processing changes for hourly and salaried employees.
4. Conducted audits of W-4 forms and employee records, ensuring compliance with federal and state regulations while maintaining payroll voucher files.
5. Provided exceptional customer service by addressing payroll inquiries via phone and email, resolving discrepancies in benefit deductions.
6. Prepared and managed personnel records in compliance with legal requirements, ensuring accurate calculation of bonuses and taxable benefits.
7. Prioritized and managed multiple payroll-related requests, meeting strict deadlines associated with payroll cycles.

Experience

10+ Years

Level

Consultant

Education

BSA

Description :

1. Processed bi-weekly payroll for 800 employees using ADP, ensuring compliance with state and federal regulations.
2. Verified new hire paperwork and entered data into ADP, maintaining accuracy and compliance.
3. Collaborated with HR to ensure payroll actions align with employment benefits and accounting practices.
4. Reviewed timecards for accuracy, resolving discrepancies and ensuring all approvals were obtained.
5. Troubleshot timekeeping system issues, ensuring minimal disruption to payroll processing.
6. Managed employee deductions for benefits, ensuring accurate contributions for medical, dental, and retirement plans.
7. Generated payroll reports for HR and accounting, facilitating month-end reconciliation and audits.

Experience

5-7 Years

Level

Executive

Education

B.S. Accounting

Description :

1. Executed routine and complex payroll tasks, maintaining accuracy in the automated payroll system.
2. Conducted audits of time records to ensure compliance with administrative policies and regulations.
3. Coordinated payroll runs, reviewed documentation, corrected discrepancies, and balanced payroll for each pay period.
4. Communicated payroll policies and procedures to new hires and service advisors, ensuring clarity and compliance.
5. Addressed employer inquiries regarding paychecks, time sheets, and coding adjustments.
6. Processed new client setups, including tax identification and account establishment for federal and state compliance.
7. Prepared and audited information for state and federal quarterly and annual payroll reports.

Experience

2-5 Years

Level

Junior

Education

BSA

Description :

1. Managed payroll operations for 8 nursing homes and corporate staff, ensuring timely and accurate payroll processing.
2. Processed payroll for over 700 employees across 9 states, overseeing an annual payroll budget of $13.2 million.
3. Handled all aspects of employee records, including new hires, terminations, and benefits administration.
4. Supervised payroll clerks to ensure compliance with timekeeping and payroll policies.
5. Ensured accuracy of benefits records and payroll deductions prior to processing.
6. Reviewed and updated payroll policies to enhance accuracy and compliance with legal standards.
7. Processed garnishment orders weekly, adhering to CCPA regulations and maintaining compliance.

Experience

10+ Years

Level

Consultant

Education

B.S. Accounting