The job description for Special Events Coordinator includes coordinating the Special Events from conception till cleanup. The work activities mentioned on the Special Events Coordinator Resume to make an event successful include – meeting clients and determining the event details, planning with clients and the event team, scouting and booking location, arranging food and entertainment, creating budgets and adhering to it, and making sure the event happens smoothly and efficiently without any disturbance or crisis.
While the type of event may differ from one situation to another, the following are some common and core abilities expected from job applicants – a proven track record of organizing events, proficiency in MS Office, outstanding communication and negotiation skills, excellent vendor management skills, the ability to stay calm and handle stress; and knowledge of basic recruitment practices. A Degree in Hospitality Management or Public Relations is commonly seen on resumes.
Special Events Coordinator/Marketing Associate Resume
Headline : Seeking a full-time Event Coordinator/Planner position in a related field where excellent organization, planning, and interpersonal skills can help to improve the company's profit and exposure. To utilize public relations skills and experience in the area of Event planning and Advertising. Seeking a position which will challenge in some way or able to develop skills further.
Responsible for every logistical element of event including food, beverages, venue set-up, audiovisuals, and entertainment.
Recruit, train, delegate, motivate and evaluate the performance of volunteers for all events.
Develops hospitality staff by providing information, educational opportunities, and coaching.
Built and maintained key vendor relationships Manages continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Responsible for event planning, agendas, designing, and advertising Coyote Logistics.
Assisting drivers as a solution specialist with problems that occur while in transit.
Answer high volume inbound calls from drivers Maintain database with driver and transit info.
Respond to emails from corporate customers in regard to delivery times and expectations.
Experience
5-7 Years
Level
Executive
Education
Diploma
Marketing And Special Events Coordinator Resume
Headline : Professional Marketing And Special Events Coordinator, successful at managing multiple projects and consistently meeting deadlines under pressure. Effective leader with excellent motivational skills to sustain growth momentum while motivating peak individual performances. Represents establishment with friendly, professional demeanor at all times.
Conducted all administrative aspects of special events including pre-planning, invitations, materials, RSVPs, registration, logistics, venue coordination, program implementation, and follow-up.
Maintained an internal special events calendar Gathered content for event communications. Provided support internally and to third parties (ie. Committees) on special events
Maintained an efficient system of standard procedures for tracking all aspects of special events.
Effectively applied principles of project management in administrative planning for the Native Learning Center.
Supported all aspects of event-day preparation and logistics coordination. Conducted pre and post-conference meetings with management staff.
Negotiated Hotel & Vendor contracts with the purchasing department. Scheduled all travel accommodations for conference speakers Manages event budget and negotiates vendor contracts.
Selected food and certain dishes for menus. Visit the venue to plan the layout of seating and event design.
Coordinate and monitor event timelines and ensure deadlines are met.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Science
Special Events Coordinator, Volunteer Resume
Headline : Detail-oriented experienced Special Events Coordinator with superb people management and communication skills. Engaging and hands-on approach to the organization and client-specific needs. Leadership through servitude and empowerment of team members to exceed clients expectations. Responsible team leader with motivational speaking and teaching skills, demonstrated by 5 plus years of experience and hundreds of satisfied clients and business partners.
Utilized Microsoft Publisher to create graphic advertisements for publishing in web services, newspaper, and television mediums.
Coordinated and supervised participation in community outreach events such as Festival Fridays, Kid's Day, the Farmers Market, Trunk or Treat, etc.
Exhibited written and oral communication skills in drafting press releases and conducting radio, television, and newspaper interviews, as well as, WordPress blog interviews.
Developed social media websites for the Ronald McDonald House Charities, including Facebook, Twitter, Pinterest, and Instagram.
Demonstrated oral communication skills in the preparation and delivery of a variety of presentations using Microsoft PowerPoint.
Execute follow-up strategy for events and meetings, including cost analysis and billing.
Monitored planning progress, fundraising, logistics and promotions and adjust strategies as needed to achieve all desired goals.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Science
Senior Special Events Coordinator Resume
Summary : An energetic, fast-learning Senior Special Events Coordinator seeking a position that will utilize the background experience and education while challenging to master new tasks. Self-motivated, team-oriented, possess an eagerness to learn and have a passion for fundraising. To work with the utmost commitment and responsibility for the organization that provides an opportunity to utilize the skills and abilities.
Skills : Microsoft Office, Google Accounts, Event Planning, Volunteer Coordinating.
Description :
Provide oversight and coordination to the executive leadership for special events, conferences and leadership presentations.
Responsible to oversee and provide training to staff to ensure the operations center is properly managed.
Provide planning, coordination, and design to direct operation activities, as well as provide direction to support solutions that enhance mission-critical business operations.
Work closely with senior-level leadership and decision-makers to provide guidance on identifying root causes, recommend planning strategies, develop policies/procedures, implement and support cost-effective technology solutions throughout the life cycle for aspects of day to day management for the department.
Successfully managed, planned and executed several major events for the Secretary of Agriculture and Department with budgets up to $250k.
Establish and managed a strategic plan of action to ensure that the cost of events remains under predetermined budgets.
Provided cost savings for events up to 15-20%.
Experience
7-10 Years
Level
Senior
Education
Business Administration
Executive Officer And Special Events Coordinator Resume
Objective : Dedicated and highly-motivated Executive Officer And Special Events Coordinator with over 3 years of experience in the coordination and planning of professional and social events. Strong history of client satisfaction with the ability to meet challenging deadlines and provide excellent customer service. In addition, over 3 years of administrative and marketing experience. In-depth knowledge of social media platforms, relevant computer applications and implementing office policies and procedures.
Skills : Microsoft Word, Excel, Powerpoint, and Outlook; Typing 80 wpm, Recruiting, Teaching, Public Speaking, Public Relations.
Description :
Coordinated professional entertainment programs with Armed Forces Entertainment, Navy Entertainment, and entertainment to facilitate performances on Air Force Base.
Processed logistical support to include local transportation, lodging as well as ensuring technical assistance for the visiting entertainment.
Coordinated with other departmental managers or key staff members to ensure event/program success.
Worked directly with performers, talent management and/or patrons reserving event/ performance venues to ensure that audio/visual equipment was installed & operational per their requirements and specifications.
Operated audio/visual equipment and/or responsible for contracting the operation of said equipment to facilitate unique/ special performances.
Assistant/Alternate Manager of 'HotSpot' Airman's recreation facility providing recreation programming services to facility patrons.
Assisted in the supervision of HotSpot employees as well as assisting in facility supply procurement.
Experience
2-5 Years
Level
Junior
Education
Bachelor's Of Science
Lead Special Events Coordinator Resume
Summary : Innovative Lead Special Events Coordinator with a proven ability to train, motivate and lead large successful teams of employees to ensure projects are executed timely. Skills include completing projects on time and within budget, assisting with quarterly company C-News letter to ensure companywide knowledge of current market and events. Versed in accounting, production planning, distribution, key account management and maintaining customer relations.
Communicate with clients about events and offer suggestions to ensure their requests can be met.
Negotiate the type and costs of services to be provided, in line with a budget. Organize the venue and ensure that it is appropriately set up, with regard to seating and decor consult with management to ensure adequate staff members are rostered for the event.
Consult with service providers such as entertainers and transport companies coordinate staff to ensure the program of events occurs on time.
Oversee work by contractors and report on variations to work orders.
Find solutions to any problems that arise concerning services or programs provided.
Advise senior management on matters requiring their attention and implement their decisions.
Evaluate the service provided to collect and analyze data on projects undertaken, and report on project outcomes.
Manage and work with appropriate staff to evaluate all events, ensuring continual improvement and quality customer service.
Experience
10+ Years
Level
Consultant
Education
Bachelors of Science
Stewardship & Special Events Coordinator Resume
Objective : Decisive and effective Special Events Coordinator skilled in leading cross-functional teams to meet customer demands and deadlines. Good interpersonal skills, commitment, hardworking with zeal to learn new technologies in a short span of time and undertake challenging tasks. To dedicate enthusiastically in the field which involves real-time development, working experience in projects and utilizing acquired expertise, creative talents and commitment to attain greater efficiency.
Developed procedures, processes, and reporting methods to promote efficiency and productivity between the organization's departments and trained department staff in these systems.
Established and maintained goals for specified events, integrating deadlines and milestones for each event in preparation, and monitor to ensure even and orderly progress.
Coordinated the timely preparation, clearance, and production of all printed materials; Served as a liaison with other departments, ensuring all required development reviews occurred and proper sign-offs were secured.
Coordinated Special Events department's presence on the amfAR website, including drafting text and securing proper authorizations.
Coordinated and maintained all event-based Kintera webpages.
Maintained effective communication channels with Special Events Managers to ensure all pertinent information was exchanged promptly.
Managed all the income charts for events ensuring all income, donor names and information were documented and recorded in the foundation's database.
Coordinated event production schedules, providing assistance at statewide events.
Experience
2-5 Years
Level
Junior
Education
Bachelor Of Science
Conference Services & Special Events Coordinator Resume
Summary : Conference Services & Special Events Coordinator aiming for a challenging position in Food & Beverage operations for the effective execution of knowledge and skills as well as to explore new individuals and situations and thereby to develop an ultimate career while working towards organizational goals. To promote the growth of the organization by using my skills and knowledge and also promote the four core values which are living for the greater good, Ownership, Teamwork and Dream big.
Skills : Fundraising, Database Management, Social Media Management, Event Planning, and Design.
Description :
Serve as point of contact for solicitation of donations from area businesses and individual donors as well as establish, maintain or otherwise promote collaborative relationships with donors in order to promote the goals and objective of Intermountain.
Cooperate with the coordination of the Volunteer Leadership Summit training.
Work with high-level volunteers in planning, advising and coordinating all major events.
Make and confirm travel arrangements for various staff, board and President's council members.
Prepare and send correspondence to select fundraising activities in order to market the goals of Intermountain.
Maintain the ability to be available at odd hours and overtime for various duties, while paying specific attention to detail and organization.
Provide any follow-up to the events such as thank-you letters to speakers, vendors, sponsors, volunteers, etc., as needed, working with the sponsor/exhibit coordinator.
Experience
10+ Years
Level
Consultant
Education
Bachelor Of Science
Special Events Coordinator (Assistant) Resume
Headline : Special Events Coordinator who readily accepts new challenges and responsibilities, consistently and rapidly rising to the highest levels of job performance. Strong customer service orientation, emphasizing satisfaction, quality, and service. A very good team player who can work in a multicultural environment and develop a quick rapport with peers.
Organized special events for the agency by holding meetings, gathering committee members, constructing invitations, contacting previous and possible donors, recruiting volunteers and holding volunteer orientations while working within a budget.
Assisted the Development Director with tasks related to special events; some of which included the Sleep-In for the Homeless and the internal United Way campaign.
Recruited and managed volunteers for various events and programs within the agency.
Represented CHS at donor fairs to teach the community about the services CHS provides, to gain new possible donors and to raise agency funds.
Maintained a donor and volunteer database and marketed the agency throughout the community by making and distributing various newsletters, posters, invitations, and emails.
Assisted the primary therapist with group sessions and wrote daily group notes.
Conducted individual sessions with patients and wrote treatment plans.
Experience
5-7 Years
Level
Executive
Education
Masters of Science
Special Events Coordinator / Executive Assistant Resume
Headline : To further the professional career with an executive-level management position in a world-class company in the field
of entertainment and hospitality. Seeks to use the experience and creativity to present a world-class experience. To utilize the skills and abilities in your esteemed organization which would offer professional growth while being resourceful and innovative.
Managed/Coordinated all event marketing via television, radio, print, social media, etc.
Managed the Constant Contact account while creating monthly e-newsletters Created logos, digital billboard designs, print designs, gallery guides, mailers, in-house signage for events and exhibitions.
Managed WMA's social media accounts including Instagram, Facebook, Twitter, etc.
Installed an event database system to manage all rental clients, invoices, and schedules.
Booked and coordinated all-conference center event rentals Coordinated with all renters and their chosen event vendors prior to event dates.
Built strong relationships and rapport with museum members, patrons, artists, board members, and city officials.
Organized and lead the Kennington Committee, a group of social-lite event contributors, that was responsible for generating sponsorship and membership dollars through functions.
Experience
5-7 Years
Level
Executive
Education
Bachelor of History
Team Coach/ Special Events Coordinator Resume
Objective : Detail-oriented and exceptionally organized Team Coach/ Special Events Coordinator with a keen aesthetic eye looking to enhance strengths in logistics planning, vendor relations, and digital media with the industry-leading organization that can provide opportunities for advancement and personal development.
Responsible for negotiations for space contracts and book event space, extensive knowledge in researching and reviewing proposals for venues, caterers, entertainment, decor, rentals, floral arrangements, photographers, ordering supplies and audiovisual equipment to meet the quality expectations of the client.
Conduct research, make site visits and find resources to help the client make decisions about event possibilities.
Coordinate event logistics, prepare and modify event contracts as requested.
Track expenses, budget, break-even limits and provide regular reports to the team.
Prepare budgets and provide progress reports to superiors for event project.
Propose new ideas to improve the event planning and implementation process.
Responsible for overall event production and ensuring vendors, staff and participants are in place and set up for successful execution of the event.
Experience
2-5 Years
Level
Junior
Education
Bachelor Of Arts
Special Events Coordinator/Marketing Associate Resume
Objective : Special Events Coordinator/Marketing Associate with 3+ years of hands-on experience and well versed in communication, coordinating with training, learning management system fields and clients regarding projects. Experienced professional recognized for building strong client relationships while leveraging excellent negotiating skills to achieve success. Possess excellent communications skills and team-oriented with proven leadership capabilities.
Promoted and coordinated events. Supervised and maintained reports for all event expenditure and evaluate and process all invoices and ensured completion within the required timeframe.
Determined all entertainment activities for events and supervised effective preparation of all invitations and prepared all budget proposals for all events.
Planned and prepared activities for all special events for various corporate and administered all client conferences and workshops.
Coordinated with sponsors to design an effective plan to achieve all event objectives and goals.
Participated in all team meetings on a weekly basis in coordination with regional business groups.
Assisted senior management to organize all events concepts and design and supervise the effective implementation of the same.
Supervised production of events - Worked with event sponsors and internal/external teams on all aspects of planning the event.
Negotiated and managed contracts with subcontractors and vendors.
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