Special Events Coordinator Resume Samples

Description :

1. Responsible for every logistical element of event including food, beverages, venue set-up, audiovisuals, and entertainment.
2. Recruit, train, delegate, motivate and evaluate the performance of volunteers for all events.
3. Develops hospitality staff by providing information, educational opportunities, and coaching.
4. Built and maintained key vendor relationships Manages continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
5. Responsible for event planning, agendas, designing, and advertising Coyote Logistics.
6. Assisting drivers as a solution specialist with problems that occur while in transit.
7. Answer high volume inbound calls from drivers Maintain database with driver and transit info.
8. Respond to emails from corporate customers in regard to delivery times and expectations.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Conducted all administrative aspects of special events including pre-planning, invitations, materials, RSVPs, registration, logistics, venue coordination, program implementation, and follow-up.
2. Maintained an internal special events calendar Gathered content for event communications. Provided support internally and to third parties (ie. Committees) on special events 
3. Maintained an efficient system of standard procedures for tracking all aspects of special events.
4. Effectively applied principles of project management in administrative planning for the Native Learning Center.
5. Supported all aspects of event-day preparation and logistics coordination. Conducted pre and post-conference meetings with management staff.
6. Negotiated Hotel & Vendor contracts with the purchasing department. Scheduled all travel accommodations for conference speakers Manages event budget and negotiates vendor contracts.
7. Selected food and certain dishes for menus. Visit the venue to plan the layout of seating and event design.
8. Coordinate and monitor event timelines and ensure deadlines are met.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Science

Description :

1. Utilized Microsoft Publisher to create graphic advertisements for publishing in web services, newspaper, and television mediums.
2. Coordinated and supervised participation in community outreach events such as Festival Fridays, Kid's Day, the Farmers Market, Trunk or Treat, etc.
3. Exhibited written and oral communication skills in drafting press releases and conducting radio, television, and newspaper interviews, as well as, WordPress blog interviews.
4. Developed social media websites for the Ronald McDonald House Charities, including Facebook, Twitter, Pinterest, and Instagram.
5. Demonstrated oral communication skills in the preparation and delivery of a variety of presentations using Microsoft PowerPoint.
6. Execute follow-up strategy for events and meetings, including cost analysis and billing.
7. Monitored planning progress, fundraising, logistics and promotions and adjust strategies as needed to achieve all desired goals.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Science

Description :

1. Provide oversight and coordination to the executive leadership for special events, conferences and leadership presentations.
2. Responsible to oversee and provide training to staff to ensure the operations center is properly managed.
3. Provide planning, coordination, and design to direct operation activities, as well as provide direction to support solutions that enhance mission-critical business operations.
4. Work closely with senior-level leadership and decision-makers to provide guidance on identifying root causes, recommend planning strategies, develop policies/procedures, implement and support cost-effective technology solutions throughout the life cycle for aspects of day to day management for the department.
5. Successfully managed, planned and executed several major events for the Secretary of Agriculture and Department with budgets up to $250k.
6. Establish and managed a strategic plan of action to ensure that the cost of events remains under predetermined budgets.
7. Provided cost savings for events up to 15-20%.

Experience

7-10 Years

Level

Senior

Education

Business Administration

Description :

1. Coordinated professional entertainment programs with Armed Forces Entertainment, Navy Entertainment, and entertainment to facilitate performances on Air Force Base.
2. Processed logistical support to include local transportation, lodging as well as ensuring technical assistance for the visiting entertainment.
3. Coordinated with other departmental managers or key staff members to ensure event/program success.
4. Worked directly with performers, talent management and/or patrons reserving event/ performance venues to ensure that audio/visual equipment was installed & operational per their requirements and specifications.
5. Operated audio/visual equipment and/or responsible for contracting the operation of said equipment to facilitate unique/ special performances.
6. Assistant/Alternate Manager of 'HotSpot' Airman's recreation facility providing recreation programming services to facility patrons.
7. Assisted in the supervision of HotSpot employees as well as assisting in facility supply procurement.

Experience

2-5 Years

Level

Junior

Education

Bachelor's Of Science

Description :

1. Communicate with clients about events and offer suggestions to ensure their requests can be met.
2. Negotiate the type and costs of services to be provided, in line with a budget. Organize the venue and ensure that it is appropriately set up, with regard to seating and decor consult with management to ensure adequate staff members are rostered for the event.
3. Consult with service providers such as entertainers and transport companies coordinate staff to ensure the program of events occurs on time.
4. Oversee work by contractors and report on variations to work orders.
5. Find solutions to any problems that arise concerning services or programs provided.
6. Advise senior management on matters requiring their attention and implement their decisions.
7. Evaluate the service provided to collect and analyze data on projects undertaken, and report on project outcomes.
8. Manage and work with appropriate staff to evaluate all events, ensuring continual improvement and quality customer service.

Experience

10+ Years

Level

Consultant

Education

Bachelors of Science

Description :

1. Developed procedures, processes, and reporting methods to promote efficiency and productivity between the organization's departments and trained department staff in these systems.
2. Established and maintained goals for specified events, integrating deadlines and milestones for each event in preparation, and monitor to ensure even and orderly progress.
3. Coordinated the timely preparation, clearance, and production of all printed materials; Served as a liaison with other departments, ensuring all required development reviews occurred and proper sign-offs were secured.
4. Coordinated Special Events department's presence on the amfAR website, including drafting text and securing proper authorizations.
5. Coordinated and maintained all event-based Kintera webpages.
6. Maintained effective communication channels with Special Events Managers to ensure all pertinent information was exchanged promptly.
7. Managed all the income charts for events ensuring all income, donor names and information were documented and recorded in the foundation's database.
8. Coordinated event production schedules, providing assistance at statewide events.

Experience

2-5 Years

Level

Junior

Education

Bachelor Of Science

Description :

1. Serve as point of contact for solicitation of donations from area businesses and individual donors as well as establish, maintain or otherwise promote collaborative relationships with donors in order to promote the goals and objective of Intermountain.
2. Cooperate with the coordination of the Volunteer Leadership Summit training.
3. Work with high-level volunteers in planning, advising and coordinating all major events.
4. Make and confirm travel arrangements for various staff, board and President's council members.
5. Prepare and send correspondence to select fundraising activities in order to market the goals of Intermountain.
6. Maintain the ability to be available at odd hours and overtime for various duties, while paying specific attention to detail and organization.
7. Provide any follow-up to the events such as thank-you letters to speakers, vendors, sponsors, volunteers, etc., as needed, working with the sponsor/exhibit coordinator.

Experience

10+ Years

Level

Consultant

Education

Bachelor Of Science

Description :

1. Organized special events for the agency by holding meetings, gathering committee members, constructing invitations, contacting previous and possible donors, recruiting volunteers and holding volunteer orientations while working within a budget.
2. Assisted the Development Director with tasks related to special events; some of which included the Sleep-In for the Homeless and the internal United Way campaign.
3. Recruited and managed volunteers for various events and programs within the agency.
4. Represented CHS at donor fairs to teach the community about the services CHS provides, to gain new possible donors and to raise agency funds.
5. Maintained a donor and volunteer database and marketed the agency throughout the community by making and distributing various newsletters, posters, invitations, and emails.
6. Assisted the primary therapist with group sessions and wrote daily group notes.
7. Conducted individual sessions with patients and wrote treatment plans.

Experience

5-7 Years

Level

Executive

Education

Masters of Science

Description :

1. Managed/Coordinated all event marketing via television, radio, print, social media, etc.
2. Managed the Constant Contact account while creating monthly e-newsletters Created logos, digital billboard designs, print designs, gallery guides, mailers, in-house signage for events and exhibitions.
3. Managed WMA's social media accounts including Instagram, Facebook, Twitter, etc.
4. Installed an event database system to manage all rental clients, invoices, and schedules.
5. Booked and coordinated all-conference center event rentals Coordinated with all renters and their chosen event vendors prior to event dates.
6. Built strong relationships and rapport with museum members, patrons, artists, board members, and city officials.
7. Organized and lead the Kennington Committee, a group of social-lite event contributors, that was responsible for generating sponsorship and membership dollars through functions.

Experience

5-7 Years

Level

Executive

Education

Bachelor of History

Description :

1. Responsible for negotiations for space contracts and book event space, extensive knowledge in researching and reviewing proposals for venues, caterers, entertainment, decor, rentals, floral arrangements, photographers, ordering supplies and audiovisual equipment to meet the quality expectations of the client.
2. Conduct research, make site visits and find resources to help the client make decisions about event possibilities.
3. Coordinate event logistics, prepare and modify event contracts as requested.
4. Track expenses, budget, break-even limits and provide regular reports to the team.
5. Prepare budgets and provide progress reports to superiors for event project.
6. Propose new ideas to improve the event planning and implementation process.
7. Responsible for overall event production and ensuring vendors, staff and participants are in place and set up for successful execution of the event.

Experience

2-5 Years

Level

Junior

Education

Bachelor Of Arts

Description :

1. Promoted and coordinated events. Supervised and maintained reports for all event expenditure and evaluate and process all invoices and ensured completion within the required timeframe.
2. Determined all entertainment activities for events and supervised effective preparation of all invitations and prepared all budget proposals for all events.
3. Planned and prepared activities for all special events for various corporate and administered all client conferences and workshops.
4. Coordinated with sponsors to design an effective plan to achieve all event objectives and goals.
5. Participated in all team meetings on a weekly basis in coordination with regional business groups.
6. Assisted senior management to organize all events concepts and design and supervise the effective implementation of the same.
7. Supervised production of events - Worked with event sponsors and internal/external teams on all aspects of planning the event.
8. Negotiated and managed contracts with subcontractors and vendors.

Experience

2-5 Years

Level

Junior

Education

Associate Of Arts