Office Specialist Cover Letter Example

Office Specialists are responsible for conducting administrative and clerical duties that support the organization’s daily operations. These professionals are experts in the field and are usually highly organized, and possess excellent time-management skills to handle all departments or work units.

An Office Specialist undertakes various roles within the organization to ensure effective day-to-day operations. The individual in this category performs general clerical tasks, communicating with and greeting clients, responding to phone calls, and emails, and handling payroll and personnel issues.

Write an amazing cover letter using our Office Specialist Cover Letter Example and cover letter writing tips.

Office Specialist Cover Letter example

Although Office Specialists work in nearly every industry, half of these workers are employed in the education and healthcare sectors.

Besides, Office Specialists are also employed in professional, scientific, and technical service sectors.

As per the reports of the PayScale Job site in January 2022, the average earnings of an Office Specialist were $42,827 per year. While entry-level wages were around $16.47 per hour, the experienced Office Specialists received $19.57 on an average, per hour.

Despite declining employment for this occupation, the BLS projects that there will be 3.24,300 job openings for this profession from 2020 to 2030.

What to Include in a Office Specialist Cover Letter?

Roles And Responsibilities

  • Participating in office management, including general clerical tasks.
  • Organizing and preparing meeting schedules for various departments.
  • Ensuring meeting spaces are properly requisitioned ahead of schedule.
  • Managing office equipment and supplies, ordering new equipment and supplies.
  • Working collaboratively with other departments.
  • Offering assistance to accounting departments and managing invoices, payments, and receipts.
  • Conferring with the human resources department to assist with payroll and personnel databases.
  • Representing department managers or other senior-level officers in meetings, including taking notes and recordings.

Education & Skills

Office Specialist Skills:

  • Working knowledge of MS Office Suite, including Word, PowerPoint, and Excel.
  • Experience using business email services, such as MS Outlook.
  • Previous experience with and the ability to learn to use common office equipment.
  • Skillful in using modern phone systems, fax machines, and copy machines.
  • Multitasking skills and the ability to handle multiple requests from different departments.
  • The ability to work quickly and in a potentially highly stressful environment.
  • Strong communication skills.

Office Specialist Education Requirements:

  • High School diploma or GED.
  • Some employers prefer an Associate’s degree in Office administration.
  • Vocational training or diploma in office administration.
  • Prior work experience.
  • Proficiency in using MS Office and relevant software used by the office.

Office Specialist Cover Letter Example (Text Version)

Dear (Hiring Manager’s Name),

With reference to your advertisement in the (source name), I am applying for the Office Specialist Position at (hiring company name). I believe that my experience, clerical and administrative knowledge during the past ten years render me a most suitable candidate for this role.

During my previous tenure at (old company name), working as an Administrative assistant, I took charge of all duties from performing general clerical tasks to greeting visitors, setting up the appointment, to reviewing and analyzing the procedures of the office to improve performance and offering support to the new staff members.

My experience working in (old office name) has provided me a great scope to learn about digital cataloging, and maintaining all records on the computer. I have mastered MS Office software and have also developed hands-on experience with all types of Microsoft Office tools. Whatever task I’m assigned, I complete them with utmost dedication, persistence, and devotion. Above all, I am quick at grasping things and have exceptional leadership capability.

I have earned my bachelor’s degree in accountancy, and have bookkeeping experience and my specialty lies in – reviewing and paying invoices, creating departmental budgets, reconciling the bank statement, and monitoring expenses. With all these skills, I want to put my training, experience, and specialized skills to good use by moving into your company by undertaking higher positions and more responsibilities. My past experience and accomplishments can be seen on my attached resume.

I look forward to meeting with you at your earliest convenience to discuss this position in more detail. Thank you for your time and consideration.

[Your Name]


Every Office Specialist’s Cover Letter must be well-chalked out and written in an organized manner. Ensure that you keep your cover letter brief, year meaningful. The following tips and tricks can be skimmed for getting a perfect cover letter –

  • Your cover letter should have clarity and at the same time be well-organized. Make sure to distribute the letter into three or four paragraphs, and each para should deal with one idea.
  • If you have experience working in more than one company, it is not necessary to include all these experiences, instead, focus on one company and mention that clearly in one para.
  • Remember to mention your computer knowledge, and proficiency in using the software, as computer proficiency, is the essence of this profession.

In addition to the cover letter example, be sure to check out our Office Specialist Resume Samples as well.



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