Office Specialist Resume Samples

The job duty of an Office Specialist is to assist the office by undertaking certain upper-level management duties. Typical duties are listed on the Office Specialist Resume as follows – making sure the orders are efficient and that it is completed within the given timeframe; copying and scanning documents to various outlets; maintaining records of all classifications; analyzing all technical data; drafting communications; coordinating with various departments; managing all new and revised procedures; monitoring office policies and recommending changes if needed.

A well-drafted resume mentions the following skills and abilities – strong work experience in managing work in an office environment; huge knowledge of policies and its associated terminologies; profound knowledge of computer systems and related software; skillful in operating office equipment; and proficiency in evaluating reports. To the minimum, an associate’s degree is required, though a good amount of work experience makes the candidate marketable.

 

Office Specialist Resume

Summary : To obtain a position where I can use skills I have gained throughout my employment history and gain further knowledge while working in cooperation with others.

Skills : Microsoft Office.

Description :

    1. Maintained office filing system and equipment.
    2. Answered incoming phone calls in a timely manner.
    3. Stocked office and maintenance supplies, ordered items for employees and maintenance as needed.
    4. Researched item prices and State of Utah approved contracts to ensure that everything purchased was within policy.
    5. Created purchase orders and maintained vendor database for generating various reports.
    6. Coded all bills and paid before months end.
    7. Was responsible for upkeep on four fleet vehicles, cleaning and repairs.
    8. Maintained employee commute reports, mileage reports, vehicle licensing and registration.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Medical Billing And Coding


Administrative Office Specialist Resume

Summary : Advanced computer technical support, word processing and typing. More than 7years with successful experience in customer support with strengths in account maintenance problem solving & trouble shooting. A team player acknowledged for strong interpersonal skills and completed projects.

Skills : Timely manner, Knowledge Of Medical Terminology, Critical Thinking.

Description :

    1. Screens telephone calls, routes calls, take messages, greets and directs visitors to appropriate sources, program information and help desk requests.
    2. Compose and type, edits correspondence, reports, personnel records, maintenance request database, forms, vehicle inspections, compensatory time earnings, annual and sick accrued leave hours, and P-Card Financial Reconciliation.
    3. Arranges meetings and conferences, appointments and interviews, makes travel and lodging arrangements.
    4. Receive all incoming and outgoing mail, date stamps, logs in, sorts and distributes.
    5. Prepare work orders, supply requisitions and related documents within established limits and procedures, obtain appropriate signatures.
    6. Monitors and maintain office supplies, inventory and equipment, ensuring insurance and licensing.
    7. Operate and knowledge of computer software, word processing, database and spreadsheet applications, and office equipment.
    8. Defensive driving license obtained for travel.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor Of Science


Business Office Specialist Resume

Summary : Looking forward to work in hospitals where I can gain up my experience to help patients. Learn new things from people who are working as a long time. Looking toward improving myself and getting interesting things from real life.

Skills : Microsoft Office.

Description :

    1. Answered main line to Purchasing department and routed calls to the appropriate buyer.
    2. Planned and scheduled meetings, responded to various inquiries both external and internal, managed communications via e-mail, phone calls, etc.
    3. Organized and accurately maintained filing systems of confidential information.
    4. Reviewed, analyzed, and reported on periodic expenditures.
    5. Accurately entered confidential vendor information into financial database for approval.
    6. Logged, entered, and distributed time-sensitive bids, purchase orders, and requisitions to the buyer.
    7. Created correspondence, reports, and informational documents utilizing Microsoft Office Suite.
    8. Entered confidential new vendor information into database via Federal W-9 form.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Interdisciplinary Studies

Medical Office Specialist Resume

Headline : Mortgage industry specialist who thrives in dynamic, challenging and fast-paced professional environments. Assertive and enthusiastic, with extensive knowledge of loans and an unsurpassed work ethic.

Skills : Microsoft Office, Multi-Line Phone System, Organizational Skills, Team Building, Filing, Dispatch, Administrative Support, Receptionist, Office Equipment.

Description :

    1. Carried out a variety of administrative functions as necessary.
    2. Performed accounts payable and executed all purchase orders for the company.
    3. Assisted in the development of the Plant's annual budgets for all departments.
    4. Trained incoming Logistic and Inventory Manager in monitoring and purchasing raw materials.
    5. Interfaced daily and maintained ongoing relationships with customers and vendors.
    6. Coordinated and led plant tours to outside entities.
    7. Two major accomplishments included the development of an elaborate tracking system based on annual budgets and departmental coding to provide expense summaries on a monthly basis.
    8. Collaborating with the Corporate Accounting Manager to revamp the accounts payable process for efficiency and accuracy.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Master Of Business

Cash Office Specialist Resume

Objective : Working in an office environment for the past several years. Doing everything from answering phones, having the knowledge to use all office equipment, scheduling, insurance, administration duties and much more, to my more recent duties as a optometric technician manager.

Skills : Microsoft Office.

Description :

    1. Provide administrative and clerical support for the department/division managers.
    2. Answer phones, assist client resolving a range of administrative issues and inquiries.
    3. Operate personal computer to compose and edit correspondence and memoranda from dictation.
    4. Maintained all verbal direction and knowledge of established departmental policies.
    5. Prepare, transcribe, compose, type, edit and distribute agendas and meeting minutes.
    6. Schedule and coordinate meetings, interviews, appointments and other events.
    7. Establish, maintain and update files and databases, records and documents.
    8. Develop and maintain data and performed routine analysis in the processing of data for internal reports.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Seasonal Office Specialist Resume

Summary : Highly qualified Office Specialist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Defense Travel System, Aircraft And Personnel Automated Clearance System, Microsoft Office Applications, BASICS II Security Database, Joint Adjudication System.

Description :

    1. Researched & gathered data for supervisor/accountants for use in preparation of various financial statements and reports.
    2. Assisted in preparing required financial/budgetary reports.
    3. Gathered formats summary and compiled statistical data into monthly and annual reports.
    4. Monitored & recorded financial and programmatic activities.
    5. Provided detailed information upon request on regulations, laws and codes.
    6. Researched & resolved discrepancies in technical information.
    7. Maintained and updated files of accounts; and updated procedure manuals in accordance to the organizational protocol.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma In Business

Back Office Specialist Resume

Summary : Highly qualified Office Specialist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Defense Travel System, Aircraft And Personnel Automated Clearance System, Microsoft Office Applications.

Description :

    1. Researched & gathered data for supervisor/accountants for use in preparation of various financial statements and reports.
    2. Assisted in preparing required financial/budgetary reports.
    3. Gathered formats summary and compiled statistical data into monthly and annual reports.
    4. Monitored & recorded financial and programmatic activities.
    5. Provided detailed information upon request on regulations, laws and codes.
    6. Researched & resolved discrepancies in technical information.
    7. Maintained and updated files of accounts; and updated procedure manuals in accordance to the organizational protocol.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
Diploma In Business

Human Resources Office Specialist Resume

Headline : Over 21 years experience in a hospital admitting office, insurance and business office. Familiar with medical terminology and understanding of managed care, Medicaid, Medicare and charity care guidelines and regulations. Detail oriented, and possess excellent customer service skills.

Skills : MS Word, MS Publisher, MS PowerPoint, MS Excel, Photoshop, Adobe Illustrator, Internet Research, Leadership, Office Management, Customer Service.

Description :

    1. Answer multi-line telephones for a staff of over 50 employees; deliver excellent customer service to internal and external customers.
    2. Assist citizens with general wildlife regulations and licensing questions.
    3. Ensure state guidelines are met for license sales and cash handling procedures.
    4. Prepare sales reports and deposits daily, tracking sales totals monthly.
    5. Prepare correspondence, documents, update spreadsheets, and file applications and forms.
    6. Prepare new employee packets for nonbenefited temporary employees.
    7. Assist employees with general office and procedure questions regarding benefits, reimbursements, and completion of forms.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business Administration

Office Specialist Assistant Resume

Summary : Extensive experience with all aspects of daily operations maintaining and implementing quality care. Implementation of electronic medical record system, HR, front and back office direction, coding, billing and knowledge of Medicare and Medicaid guidelines.

Skills : High Skill Level In: MS Office, Photoshop, Illustrator,.

Description :

    1. Marketed competitive job postings through UA Carrier Track.
    2. Stayed updated with job positing trends and policies.
    3. Responded to applicants who emailed about the positions and fill/close appropriate postings.
    4. Assigned and kept up with keys and keyless access.
    5. Maintained multiple Excel spreadsheets, including paycheck distribution lists, utility bills tracking, and proper expenditure postings of motor pool and fuel receipts.
    6. Completed monthly credit card compliance tasks, including: organizing credit card receipts for scanning compliance, create lists of all credit card documents, packing and sending credit card documents to the University Financial Services Office (FSO), and following up on and responding to FSO's credit card documentation questions.
    7. Filed all accounting documents and maintained integrity in file drawers.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's In Marketing

Office Specialist/Evaluation Specialist Resume

Summary : Early career in sales and marketing calling on consumer accounts, as well as managing sales and marketing. Versatile professional with exceptional client, vendor and public relations skills. Refined communication, and writing abilities. Flexible negotiator in working with individuals, vendors and companies.

Skills : Microsoft Office, Microsoft Word, Microsoft Word, Microsoft Excel, Customer Relationship Management, Data Entry, Data Entry, Claims Processing.

Description :

    1. Coordinate for updates accountability for the daily operation of the call center.
    2. Ensured the drivers meet the company requirements providing drug screening documents to the Safety department.
    3. Issued various pre -repair authorization to vendors Assist drivers in finding repair facilities for routine and emergency repair in there geographical areas.
    4. Resolved critical issues that drivers endured using processes and sound judgment decisions Provide coaching and feedback to team members including corrective action Work with the Leasing Companies Compliance Department on varies issues.
    5. Maintained trailer equipment was up to date as well as notified drivers of deadlines of inspection when there due and completed.
    6. Communicated with the Safety Departments reported any accidents with trailers.
    7. Maintained budget on each Drivers repairs on a daily basis.
    8. Established as well as maintained opened communication with the Leasing Company Safety Departments as needed.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Junior Office Specialist Resume

Summary : Experience working with youth from early childhood to high-risk teens. Excellent program planning skills demonstrated by engagement with all age groups. Experience working through conflicts and gaining trust in team settings and supervisory roles.

Skills : Microsoft Office.

Description :

    1. Review documents for completeness and consistency; operate a variety of automated systems to create or revise computer files.
    2. Perform payroll duties through an automated payroll system Provide requested medical records information to assist department personnel and outside agencies in accordance with established departmental procedures.
    3. Provide general information orally and in writing to authorized outside individuals who have been given consent to obtain inmate medical information.
    4. Print routine statistical reports; and compile and assemble data for distribution.
    5. Sort, file, copy, assemble and distribute reports and related records in accordance with established procedures.
    6. Perform a variety of general clerical tasks, including, typing routine correspondence and standard forms; operating routine office equipment; and sorting and distributing mail as assigned.
    7. Attended meetings in order to record minutes.
    8. Compiled, transcribed, and distributed minutes of meetings.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's In Medical

Office Specialist Resume

Objective : Front office specialist, provide quality service to patients, experienced with medical office procedures, attention to details, able to handle multiple priorities at once with minimal supervision.

Skills : Computer Skills, Registration, Switchboard, Appointment Scheduler, Insurance, Medical Lab, Data Entry, And Cpr., Administration Assistant, Inventory Clerk, Warehouse Worker.

Description :

    1. Manged front desk as an registration clerk, interacted with patients, recorded charts, and clinical lab reports.
    2. Handle administrative office task, arranged discharges for tranportation.
    3. Schedule patient's appointments, arrange referrals, and reponded to patients through intercom.
    4. Provided office support to physicians, nurses, and other staff workers.
    5. Welcome patients and visitors, and accompanying them to their procedures.
    6. Collected insurance verification, and processed copayments, and maintain phones, admission, and patient's confidence.
    7. Enter dat diagnosis ICD-9 codes of patients in varies medical departments.
    8. Help deliver medical supplies to doctor's office.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Childhood Development