Office Specialist Resume Samples

The job duty of an Office Specialist is to assist the office by undertaking certain upper-level management duties. Typical duties are listed on the Office Specialist Resume as follows – making sure the orders are efficient and that it is completed within the given timeframe; copying and scanning documents to various outlets; maintaining records of all classifications; analyzing all technical data; drafting communications; coordinating with various departments; managing all new and revised procedures; monitoring office policies and recommending changes if needed.

A well-drafted resume mentions the following skills and abilities – strong work experience in managing work in an office environment; huge knowledge of policies and its associated terminologies; profound knowledge of computer systems and related software; skillful in operating office equipment; and proficiency in evaluating reports. To the minimum, an associate’s degree is required, though a good amount of work experience makes the candidate marketable.

 

Looking for drafting your winning cover letter? See our sample Office Specialist Cover Letter.
Office Specialist Resume example

Office Specialist Resume

Summary : To obtain a position where I can use skills I have gained throughout my employment history and gain further knowledge while working in cooperation with others, Preparing and ingmaintaino various logs, records, invoices, purchase orders, and department files.

Skills : Microsoft Office, Coding, Researcher.

Description :

    1. Maintained office filing system and equipment.
    2. Answered incoming phone calls in a timely manner.
    3. Stocked office and maintenance supplies, ordered items for employees and maintenance as needed.
    4. Researched item prices and the State of Utah approved contracts to ensure that everything purchased was within policy.
    5. Created purchase orders and maintained vendor database for generating various reports.
    6. Coded all bills and paid before months end.
    7. Responsible for upkeep on four fleet vehicles, cleaning, and repairs.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Medical Billing And Coding


Office Specialist Resume

Summary : Advanced computer technical support, word processing and typing. More than 7years with successful experience in customer support with strengths in account maintenance problem solving & trouble shooting. A team player acknowledged for strong interpersonal skills and completed projects.

Skills : Timely manner, Knowledge Of Medical Terminology, Critical Thinking.

Description :

    1. Screened telephone calls, routes calls, take messages, greets, and directs visitors to appropriate sources, program information, and help desk requests.
    2. Composed and typed, edited correspondence, reported, personnel records, maintenance request database, forms, vehicle inspections, compensatory time earnings, annual and sick accrued leave hours, and P-Card Financial Reconciliation.
    3. Arranged meetings and conferences, appointments and interviews, makes travel and lodging arrangements.
    4. Received all incoming and outgoing mail, date stamps, logs in, sorts, and distributes.
    5. Prepared work orders, supply requisitions, and related documents within established limits and procedures to obtain appropriate signatures.
    6. Monitored and maintained office supplies, inventory, and equipment, ensuring insurance and licensing.
    7. Operated and knowledgeable of computer software, word processing, database and spreadsheet applications, and office equipment.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor Of Science


Office Specialist Resume

Summary : Looking forward to work in hospitals where I can gain up my experience to help patients. Learn new things from people who are working as a long time. Looking toward improving myself and getting interesting things from real life.

Skills : Microsoft Office, Analyzing, Organizational Skills.

Description :

    1. Answered mainline to the Purchasing department and routed calls to the appropriate buyer.
    2. Planned and scheduled meetings, responded to various inquiries both external and internal, managed communications via e-mail, phone calls, etc.
    3. Reviewed, analyzed, and reported on periodic expenditures.
    4. Accurately entered confidential vendor information into the financial database for approval.
    5. Logged, entered, and distributed time-sensitive bids, purchase orders, and requisitions to the buyer.
    6. Created correspondence, reports, and informational documents utilizing Microsoft Office Suite.
    7. Entered confidential new vendor information into the database via the Federal W-9 form.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Interdisciplinary Studies

Office Specialist Resume

Headline : Mortgage industry specialist who thrives in dynamic, challenging and fast-paced professional environments. Assertive and enthusiastic, with extensive knowledge of loans and an unsurpassed work ethic.

Skills : Microsoft Office, Multi-Line Phone System, Organizational Skills, Team Building, Filing, Dispatch, Administrative Support, Receptionist, Office Equipment.

Description :

    1. Carried out a variety of administrative functions as necessary.
    2. Performed accounts payable and executed all purchase orders for the company.
    3. Assisted in the development of the Plant's annual budgets for all departments.
    4. Trained incoming Logistics and Inventory Manager in monitoring and purchasing raw materials.
    5. Interfaced daily and maintained ongoing relationships with customers and vendors.
    6. Coordinated and led plant tours to outside entities.
    7. Collaborated with the Corporate Accounting Manager to revamp the accounts payable process for efficiency and accuracy.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Master Of Business

Office Specialist Resume

Objective : As an Office Specialist, responsible for Working in an office environment for the past several years. Doing everything from answering phones, having the knowledge to use all office equipment, scheduling, insurance, administration duties, and much more, to my more recent duties as an optometric technician manager.

Skills : Microsoft Office, Planning Skills, Computer Skills.

Description :

    1. Provided administrative and clerical support for the department/division managers.
    2. Answered phones, assist clients in resolving a range of administrative issues and inquiries.
    3. Operated personal computer to compose and edit correspondence and memoranda from dictation.
    4. Maintained all verbal direction and knowledge of established departmental policies.
    5. Prepared, transcribed, composed, typed, edited, and distributed agendas and meeting minutes.
    6. Established, maintained, and updated files and databases, records, and documents.
    7. Developed and maintained data and performed a routine analysis in the processing of data for internal reports.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Office Specialist Resume

Summary : Seeking a position with a growing company where my training as an Office Specialist, education and experiences can be put to good use.

Skills : Defense Travel System, Aircraft And Personnel Automated Clearance System, Microsoft Office Applications, BASICS II Security Database, Joint Adjudication System.

Description :

    1. Established as well as maintained open communication with the Leasing Company Safety Departments as needed.
    2. Compiled, transcribed, and distributed minutes of meetings.
    3. Helped deliver medical supplies to the doctor's office.
    4. Scheduled and coordinated meetings, interviews, appointments, and other events.
    5. Maintained employee commute reports, mileage reports, vehicle licensing, and registration.
    6. Organized and accurately maintained filing systems of confidential information.
    7. Typed correspondence, reports, records, applications, and other types of documents.
    Years of Experience
    Experience
    7-10 Years
    Experience Level
    Level
    Management
    Education
    Education
    Diploma In Business

    Office Specialist Resume

    Summary : As an Office Specialist, responsible for Assisting the public at the front counter and directing the public to appropriate locations and/or staff, and also Responding to basic questions from the public regarding department procedures.

    Skills : Defense Travel System, Aircraft And Personnel Automated Clearance System, Microsoft Office Applications.

    Description :

      1. Researched & gathered data for supervisors/accountants for use in the preparation of various financial statements and reports.
      2. Assisted in preparing required financial/budgetary reports.
      3. Gathered formats summary and compiled statistical data into monthly and annual reports.
      4. Monitored & recorded financial and programmatic activities.
      5. Provided detailed information upon request on regulations, laws, and codes.
      6. Researched & resolved discrepancies in technical information.
      7. Maintained and updated files of accounts, and updated procedure manuals in accordance with the organizational protocol.
    Years of Experience
    Experience
    7-10 Years
    Experience Level
    Level
    Consultant
    Education
    Education
    Diploma In Business

    Office Specialist Resume

    Headline : Over 21 years experience in a hospital admitting office, insurance, and business office. Familiar with medical terminology and understanding of managed care, Medicaid, Medicare, and charity care guidelines and regulations. Detail-oriented, and possess excellent customer service skills.

    Skills : MS Word, MS Publisher, Internet Research, Leadership, Office Management, Customer Service.

    Description :

      1. Answered multi-line telephones for a staff of over 50 employees; deliver excellent customer service to internal and external customers.
      2. Assisted citizens with general wildlife regulations and licensing questions.
      3. Ensured state guidelines are met for license sales and cash handling procedures.
      4. Prepared sales reports and deposits daily, tracking sales totals monthly.
      5. Prepared correspondence, documents, updated spreadsheets, and file applications and forms.
      6. Prepared new employee packets for non-benefited temporary employees.
      7. Assisted employees with general office and procedure questions regarding benefits, reimbursements, and completion of forms.
    Years of Experience
    Experience
    5-7 Years
    Experience Level
    Level
    Executive
    Education
    Education
    Business Administration

    Office Specialist Resume

    Summary : Extensive experience with all aspects of daily operations maintaining and implementing quality care. Implementation of electronic medical record system, HR, front and back-office direction, coding, billing, and knowledge of Medicare and Medicaid guidelines.

    Skills : MS Office, Photoshop, Illustrator.

    Description :

      1. Marketed competitive job postings through UA Carrier Track.
      2. Stayed updated with job positing trends and policies.
      3. Responded to applicants who emailed about the positions and fill/close appropriate postings.
      4. Assigned and kept up with keys and keyless access.
      5. Maintained multiple Excel spreadsheets, including paycheck distribution lists, utility bills tracking, and proper expenditure postings of the motor pool and fuel receipts.
      6. Completed monthly credit card compliance tasks, including organizing credit card receipts for scanning compliance, create lists of all credit card documents, packing and sending credit card documents to the University Financial Services Office (FSO), and following up on and responding to FSO's credit card documentation questions.
      7. Filed all accounting documents and maintained integrity in file drawers.
    Years of Experience
    Experience
    10+ Years
    Experience Level
    Level
    Senior
    Education
    Education
    Bachelor's In Marketing

    Office Specialist Resume

    Summary : Early career in sales and marketing calling on consumer accounts, as well as managing sales and marketing. Versatile professional with the exceptional client, vendor, and public relations skills. Refined communication, and writing abilities. Flexible negotiator in working with individuals, vendors, and companies.

    Skills : Microsoft Office, Customer Relationship Management, Data Entry, Data Entry, Claims Processing.

    Description :

      1. Coordinated for updates accountability for the daily operation of the call center.
      2. Ensured the drivers meet the company requirements by providing drug screening documents to the Safety department.
      3. Issued various pre-repair authorization to vendors Assist drivers in finding repair facilities for routine and emergency repair in their geographical areas.
      4. Resolved critical issues that drivers endured using processes and sound judgment decisions Provide coaching and feedback to team members including corrective action Work with the Leasing Companies Compliance Department on various issues.
      5. Maintained trailer equipment was up to date as well as notified drivers of deadlines of inspection when there due and completed.
      6. Communicated with the Safety Departments reported any accidents with trailers.
      7. Maintained budget on each driver's repairs on a daily basis.
    Years of Experience
    Experience
    10+ Years
    Experience Level
    Level
    Senior
    Education
    Education
    Bachelor Of Science