Construction Administrative Assistant Resume Samples

Working for construction companies, a Construction Administrative Assistant will take responsibility for performing a variety of administrative and clerical tasks such as – greeting clients, updating records, handling phone calls and mail. A well-written Construction Administrative Assistant Resume describes the following duties and tasks – managing the day-to-day operations for all construction sites, creating and managing all file systems; answering phone calls, tracking the status of orders, managing billing, and collections for all projects; and performing a variety of executive duties.

The most sought-after qualifications for the post include the following – communication abilities, the ability to multitask, familiarity with construction terminologies, knowledge of construction projects rules and regulations; and strong decision-making skills. Those seeking to work for this post need not necessarily possess any formal education, although some employers prefer to see a degree in marketing, communications or business administration on the resumes.

Construction Administrative Assistant Resume example

Construction Administrative Assistant Resume

Objective : A personable customer service professional with experience in delivering excellent customer service, store operations, and supervision. Ten years working in the financial, call center and customer service industries. Highly skilled in providing information regarding products and services of the company.

Skills : Microsoft Office, Management.

Description :

    1. Answered telephone calls and assisted with Customer Service.
    2. Maintain the "In/Out" board. Processed and distributed all incoming mail daily.
    3. Prepare, distribute, and file weekly payroll reports.
    4. Prepared fringe benefit statements at the project start and as needed for adjustments.
    5. Prepared in-active payroll reports.
    6. Compiled monthly utilization reports (Foundation).
    7. Match, attached, and recorded certified payroll receipts return and file in the office.
    8. Organized in-active certified payroll job folders.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor's


Jr. Construction Administrative Assistant Resume

Objective : To obtain full-time employment as an Administrative Assistant.

Skills : Generate Proposals, Create Estimates.

Description :

    1. Facilitated a busy phone system and assisted with the development of policies and procedures including the Construction Administration Manual.
    2. Executed special assignments under the direction of the Project Manager with minimal supervision.
    3. Established projects by creating a filing system, project logs, database, and document tracking system Assisted with the designed layout of construction trailer to include seating, obtaining furniture, ordering supplies, phone system and internet access.
    4. Maintained master files, closeout files and archive files for the project.
    5. Maintained computerized database and logs for document control and tracking.
    6. Distributed and issued documents to the appropriate personnel for review and approval.
    7. Ensured all reviewed documents were returned to contractor and construction manager in a timely manner with the appropriate stamp Managed highly sensitive.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associate


Sr. Construction Administrative Assistant Resume

Summary : Construction Administrative Assistant with 17 years of experience spanning multiple industries. Specialized in supporting Technical and Process needs at all levels of an organization, from executive leadership to individual contributors. Project Management experience including developing needs documentation, project scope, identifying and allocating resources, and leading project status meetings; working closely with upper management concerning scope and schedule management.

Skills : Microsoft Office, Management.

Description :

    1. Assisted Project Manager when subcontractors issues arise to determine fault and recommend a solution to expediently resolve disagreements.
    2. Scheduled all daily inspections.
    3. Coordinated preparation of required weekly reports for management.
    4. Maintained an organized filing system for all trades.
    5. Assisted Project Manager and Superintendents with reviewing and expediting change orders.
    6. Assisted with tracking Milestones and create templates to track construction status.
    7. Scheduled and manage Jobsite safety meetings.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's

Construction Administrative Assistant I Resume

Objective : Most interested in Construction Administration ( on multi-family residential projects) with 20 years in th industry, have been assigned to 10 projects and hired, trained admin assistants an set up offices for projects. Experienced in construction accounting, creating contracts, obtaining permits / inspections, utility services, etc.

Skills : Training & Staff Development, Administrative.

Description :

    1. Reviewed permit package before homes is released for construction.
    2. Maintained all Vendors.
    3. Coordinated daily logs and activities.
    4. Managed Construction Team daily schedules.
    5. Processed and maintained vendor invoices as well as payment reconciliation.
    6. Analyzed daily management reports to identify new work orders, obtain status updates on upcoming due dates and confirmation of completed repairs.
    7. Communicated with and allocation of work to all parties.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Construction Administrative Assistant II Resume

Headline : Under supervision of the Building Official, performs administrative and supervisory duties for the Building Department.

Skills : MS Office, Handling.

Description :

    1. Answered and directed phone calls & information to the appropriate departments or persons.
    2. Processed incoming and outgoing mail and email.
    3. Produced subcontracts and subcontract change orders and manage sent documents for signature.
    4. Managed subcontract insurance certificates.
    5. Requested and reviewed all incoming certificates.
    6. Assisted the Estimating Department with bid follow-up, sending/receiving/sorting bid requests and responses, producing bid documents and managing project drawing files.
    7. Assisted in assembling of new job folders and close-out packages at completing of job.
    8. Assisted with database entry Prepare 20-day Preliminary Notices and follow-up Warranty Letters.
    9. Maintained inventory of office supplies and materials.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor's

Construction Administrative Assistant II Resume

Summary : A Construction Administrative Assistant position with a company in the area of Construction and manufacturing. Past experience covers a wide range of responsibilities, including operating machinery, quality control, and material accountability.

Skills : Office Administration, Handling.

Description :

    1. Researched cost of materials for new construction jobs.
    2. Answered telephone calls, takes messages, responds to questions, and directs callers to the appropriate parties, as necessary.
    3. Responsible for all construction incoming and outgoing correspondence, meeting minutes, transmittals, invoices, and payment applications.
    4. Participated in the preparation of reports, spreadsheets, and other documents.
    5. Identified problems as they occur and takes appropriate steps to solve them.
    6. Obtained updated insurance information for vendors upon expirations.
    7. Prepared permit applications.
    8. Scanned and maintained all permits, inspection certificates, electrical underwriting certificates and certificates of occupancy. Maintain and update vendor contractor lists.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Master's

Asst. Construction Administrative Assistant Resume

Objective : Over 15 years of experience as an administrative assistant with a proven record of accomplishments in areas of accounting, customer relations, staff supervision, and general office operations. Strong organizational abilities combined with excellent interpersonal communication that allows me to work effectively with other people at all levels.

Skills : Microsoft Office, Management.

Description :

    1. Performed project and office administration tasks, which include production and distribution of collateral, file management, data collection, report creation, proofreading, research, and team collaboration.
    2. Coordinated and complete activities related to the program and project management disciplines.
    3. Performed a variety of project administrative duties, including disseminating project information to project stakeholders, monitoring the achievement of project activities on behalf of the project manager; developing and maintaining project deliverables under the direction of the project director.
    4. Gathered and inputted data into database.
    5. Arranged logistics for meetings, conferences, trainings, and other project-related events.
    6. Supported the Vice President of Construction, Executive Project Manager and two (2) Project Managers all at once.
    7. Worked on LEED Projects, was working towards being LEED-certified.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Accounting

Associate Construction Administrative Assistant Resume

Headline : Administrative Support Scheduling & Customer Service Standards Development Editing, Tracking Multi-Project Management Issue Resolution Process Improvement & Change Management Proposals Intranet Initiatives Operational Primavera Contract Management & Database Streamlining Event and Presentation Management Coordination Communication Initiatives Correspondence Proficiency in Microsoft Office software Creation programs and various computer programs.

Skills : Microsoft Office, Management.

Description :

    1. Offered dedicated support to Principals, Senior Associates, Project Managers, and Staff Architects, conducting research, crafting presentation materials, and collaborating with multiple departments in improving overall quality and efficiency.
    2. Communicated regularly with clients, vendors, and contractors, scheduling meetings and addressing concerns.
    3. Excelled within a demanding environment, successfully balancing staff and client needs and utilizing technical skills spanning MS Office Suite, Adobe Acrobat, and familiarity with Project Mates and AIA Contract Document Software.
    4. Managed general contractors to submit and label shop drawings according to the clients' standards in order to facilitate a more practical and organized practice.
    5. Collected and processed submittals from General Contractors in the form of Product Data, Samples, and Certifications; forward to the reviewer for action, according to discipline.
    6. Obtained and handled review submittals; forward to GC, clients' PO/PM and file electronic and hard copies; handling multiple tasks with little or no supervision.
    7. Organized, maintained and tracked project files, drawings, correspondence, etc.
    8. Created and distributed correspondence memos, letters, faxes, and forms; book travel arrangements.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business Administration

Lead Construction Administrative Assistant Resume

Summary : Seeking employment within an organization that seeks an ambitious and career conscious person, where acquired skills and education will be utilized toward growth and advancement.

Skills : Multi-task, MS Office.

Description :

    1. Managed multiple projects, with extreme attention to detail to ensure that all projects are planned and executed appropriately.
    2. Guided callers and clients on permit application and procedures.
    3. Coordinated aspects of multiple phase projects being completed in and out of state.
    4. Managed Outlook email and calendar.
    5. Corresponded with governmental agencies and clients on permit issues.
    6. Assisted clientele with the use of company database and answering questions regarding projects.
    7. Managed multiple tasks for multiple clients under stringent deadlines.
    8. Reviewed drawings and submittal packages for accuracy and assisted clients in submitting plans correctly.
    9. Reviewed specifications and prepared submittals for review.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's

Construction Administrative Assistant Resume

Summary : Construction Administrative Assistant over 15 years' experience in dispatch, logistics and administration. Able to focus on specific tasks, oversee large projects and follow through to completion; motivated leader with strong organisational abilities, work well under pressure alone or with staff members. Aggressive, enthusiastic and self-starter; committed to excellent service and customer satisfaction, as well as producing results above and beyond in a timely manner.

Skills : Microsoft Office, Management.

Description :

    1. Greeted sub-contractors, typed, copied and distributed forms, and punch list.
    2. Entered data into excel spreadsheets, filed permits and invoices and other records.
    3. Assisted project manager with punch list, walk thru and other reporting functions.
    4. Researched each sub-contractor's need for materials to complete each assigned task.
    5. Maintained a record of filing procedures and inventories.
    6. Managed a special list for all departments.
    7. Maintained service contracts for office equipment.
    8. Managed correspondence, organized administrative forms data effectively.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Bachelors