Executive Sales Assistant Resume Samples

Description :

1. Assisted sales managers in 5 different channels of business including; International, National Accounts, Mass Market, Private Label, and Independent Accounts.
2. Reviewed operating practices and work procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
3. Created and maintained organizational systems such as customer expansion procedures.
4. Created, maintained, and enter information into spreadsheets and web-based platforms.
5. Set up and managed vendor-specific web-based portals with appropriate information and documentation.
6. Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as vendor-specific spreadsheets, correspondence, or other material.
7. Completed and updated forms in accordance with company procedures.
8. Coordinated and managed the flow of information, internally or with other organizations.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Acted as liaison with other department administrative assistants and sales teams.
2. Worked with the HR department in managing the sales team hiring process.
3. Developed and maintained rigorous internal business processes such as management of timesheets, invoicing, sales incentive programs, and sales bonus programs.
4. Produced and revise documents; reports of analysis, propositions, presentations, correspondence, and forms.
5. Used considerable judgment when scheduling appointments and screening telephone calls.
6. Organized and prioritized large volumes of information and communications for the executive management team.
7. Placed special orders with vendors for products not stocked in the warehouse.

Experience

2-5 Years

Level

Junior

Education

Management

Description :

1. Provided administrative support to the Director of Sales Operations and the Sales Department.
2. Served as point of contact between management and the sales department.
3. Maintained office & electronic calendars, inter-office communications, prepare emails and follow up emails for the Director of Sales Operations.
4. Made domestic/international travel, hotel and rental car arrangements for the Director of Sales Operations, the sales department and for those international employees visiting the Miami office.
5. Responded, organized and set up on-site customer meetings/visits requests and communicate alerts/follow-ups to management and all company employees.
6. Planned and coordinated on and off-site sales meetings/events and develop presentations/handouts for these meetings.
7. Coordinated high-level conference calls for upper management and the sales department.
8. Prepared and filed monthly complicated and lengthy expense reports.
9. Maintained and recorded Sales, Logistics and Marketing department's employee vacation/sick day's requests by obtaining HR and department manager's approval.

Experience

10+ Years

Level

Senior

Education

Associates

Description :

1. Coordinates office management and special projects with a high degree of efficiency.
2. Serves as the point person for managers, sales teams, clients, and vendors to ensure proper lines of communication.
3. Maintains excellent communication skills, problem resolution abilities, and a high level of confidentiality.
4. Provides sales management and advanced word processing support.
5. Holds position as top salesperson all four years provided with major clients for the business.
6. Provides executive-level administrative support to the Vice President of Sales and twelve direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
7. Liaison between all impacted departments to ensure proper communications and reporting practices.
8. Plans and coordinates corporate luncheons, and develop presentations for related on-site and off-site meetings.

Experience

2-5 Years

Level

Junior

Education

Bachelors

Description :

1. Assists in all aspects of sales involving belts, fashion jewelry, hair accessories, and cold-weather accessories.
2. Interacts and liaison between Sales, Customers, Operations, Quality Control, Production, and Design team.
3. Aids and assists with all costing and pricing quotes.
4. Markets and merchandise goods for potential orders.
5. Managing and maintaining sales orders and records of past and present sales/purchase orders.
6. Advises sales on all account/customer inquiries.
7. Communicates and relays all sales order changes and updates to the appropriate personnel.
8. Reviews and advises comments on all pre-production and top of production samples.
9. Manages and maintains the company's stock inventory for the cosmetic bag, umbrella and belt divisions for over 50,000 items.

Experience

5-7 Years

Level

Executive

Education

AAA

Description :

1. Followed up on all sales needs, new vendor and new item form set up for retailers.
2. Handled and responded to all email and phone requests for new item information.
3. Coordinated, filed and archived all new item information and sell sheets.
4. Managed pre and post-trade show information to all buyers.
5. Reviewed all forms for complete and accurate information.
6. Worked with vendors and retail buyers for a resolution to any outstanding issues.
7. Prepared meeting agendas and materials.
8. Organized and assisted with presentations.
9. Assisted with communications and correspondence as needed.

Experience

7-10 Years

Level

Management

Education

Bachelor's

Description :

1. Organized President's calendars, travel arrangements, meetings, and events; tracked/maintained office assets, managed expense reports, and ordered supplies.
2. Oversaw new hire/exit packages and performance reviews.
3. Assisted technical teams in revenue tracking, data entry and provided marketing support.
4. Provided support for a sales manager and an eight person sales team.
5. Handled accounts payable and receivable, prepared bank deposits, controlled inventory, and maintained equipment while working with the technology department team.
6. Maintained CEO's calendar; plan and schedule meetings, teleconferences and travel needs.
7. Answered telephones and direct calls efficiently or take accurate messages where appropriate.
8. Planned and coordinated public relation initiatives and business development events.
9. Maintained client and employee database for mailing and communication purposes.

Experience

5-7 Years

Level

Executive

Education

Arts

Description :

1. Included but not limited to: Answering all calls, following up with all calls and clients.
2. Managed calendars, scheduling all showings and viewings reports for clients.
3. Created CMA. Put together listing presentations.
4. Hosted Open Houses and Broker's Caravans.
5. Managed master buyer and seller lists.
6. Ordered marketing material and assist with trade show activities and booking.
7. Worked with product development and purchasing to identify and correct product quality concerns to resolve customer claims.

Experience

10+ Years

Level

Senior

Education

Management

Description :

1. Manage all executive administrative duties for senior and executive management to include social events and travel arrangements.
2. Liaison between Ferrari and Maserati prospective clients, corporate offices, and authorized dealers to assist and generate automotive sales.
3. Coordinate quarterly advertising budgets for key accounts and training seminars for new products.
4. Coordinate calendars, correspondence, internal staff meetings for team leaders and supervisors.
5. Provide sales support and training to a staff of fifteen to twenty client advisors.
6. Design web templates for all internet activity, run direct mailers/mail merges for special dealership events and promotions.
7. Coordinate and execute corporate events, to include marketing, budget, event tracking, and vendor negotiations.
8. Responsible for the development and maintenance of staff relationships with owners/prospects.
9. Handle all BMW lease portfolio clientele.

Experience

10+ Years

Level

Senior

Education

Business

Description :

1. Establish strong business relationships and act as a liaison with advertising agency counterparts and internal Discovery departments including Pricing and Planning, Commercial Operations and Marketing and Billing.
2. Respond to all client requests in a timely manner (flighting, revisions, allocations, added value, etc.).
3. Execute all client orders across the Discovery portfolio ensuring that they are in approved weekly programming and compliant with all client requirements.
4. Handle program and commercial changes and issue change notices to clients.
5. Work with Sales Directors on campaign specification materials, deadlines and approvals.
6.  Work closely with Commercial Operations to schedule promotional assets.
7. Reconcile billing discrepancies with agencies and billing departments.
8. Perform other tasks as directed by the manager.

Experience

7-10 Years

Level

Consultant

Education

Bachelor's