As an Export Documentation Coordinator, the person will ensure that the organization files precise documentation for all its exports. Acting as a link between the customers and sales group, these professionals also execute the following duties as mentioned on the Export Documentation Coordinator Resume – preparing and auditing export documentation for vessel shipments and settlements, processing commercial invoice documents by validating data integrity, communicating with appropriate internal/external customers, ensuring timely processing export shipments, monitoring accounts payable and accounts receivable, creating, and presenting applicable export documentation; and ensuring compliance with export laws and regulations.
To become one, the person should possess the following skills and abilities – a deep knowledge of standard regulations relating to domestic and international protocols; a good understanding of domestic and world economy, strong communication skills, and fluency in a foreign language. A Bachelor’s degree in logistics, business, or international studies or a related field is required.
Objective : As an Export Documentation Coordinator, responsible for Managing content requirements for documentation packages, Facilitating export documentation process from start to finish, Coordinating with customers, suppliers, and other departments on information requirements, Creating informative materials such as brochures, videos, etc, Managing stakeholders' expectations of the documentation process.
Skills : Administrative, Operations Management, Project Management, Government Relations.
Description :
Audited B/L content, B/L type, payment terms, and rate details against shipping instructions, port regulations, and customer-specific requirements.
Provided over 50 draft copies, invoices, and final bills of lading within specified performance standards and according to customers' instructions and credit status.
Obtained collect approval from agents as necessary, dependent upon port rules.
Responded to Shared service center RFIs, in India, within agreed upon time frame.
Acted as liaison on Documentation concerns between the SSC and external customers as well as CCA functional teams in order to resolve issues without undue delay.
Monitored Export Documentation 3 email boxes and ensured appropriate escalation of problems to management as required.
Acted as liaison with overseas agents and CMA-CGM personnel such as Trade, Sales, Intermodal, Customer Service, Booking and Accounting, maintaining excellent relationships with internal and external customers alike.
Experience
2-5 Years
Level
Executive
Education
Diploma In Education
Export Documentation Coordinator Resume
Summary : As an Export Documentation Coordinator, responsible for Creating, editing, and producing project deliverables, Creating training materials on relevant topics, Reviewing and approving quality control reports, Evaluating risks involved with projects, and also Providing support to customers on queries related to export documentation.
Built and maintained an open line of communication with the respective customer base and act as a problem solver.
Responsible for monthly outstanding freight cashier report.
Monthly reported on outstanding balances per shipment with Hapag-Lloyd.
Required research within system to discover applicable charges and assign correct parties as payer and collector, finalize and have distributed to the correct recipient of the booking.
Handled checks received for export shipments.
Required to apply payment to shipment and release accordingly.
Experience
7-10 Years
Level
Management
Education
Bachelor's
Export Documentation Coordinator Resume
Summary : Strong performance record with large volume order and delivery logistics Proven expertise generating financial returns through enhanced operational efficiencies Reputable team leadership and personnel management skills Demonstrated communication skills with internal and external customers.
Skills : Customer Service, Data Entry, Data Entry, Logistics, Logistics.
Description :
Managed shipment of all equipment to Canada totaling over 19 million in sales.
Directed all shipments to Latin America to ensure proper export and effectively communicate with all customers to ensure satisfaction and approval.
Organised weekly consolidations for customers to Germany, United Kingdom, India, South Africa, Brazil, China, and Australia.
Effectively communicated with international customers and coordinate with distribution, purchasing, and engineering to ensure zero defects before export.
Researched and implemented measures to ensure timely and cost effective transportation to customers.
Managed processing and handling of all international documentation and customer shipping requirements.
Coordinated shipping schedules, including adhering to special requests from clients.
Experience
7-10 Years
Level
Management
Education
Bachelor Of Arts In History
Export Documentation Coordinator Resume
Objective : Export Documentation Coordinator with 6+ years of experience in Producing export documentation that adheres to the company's standards, Writing and editing standard compliance documents, Ensuring all documents are edited in accordance with company style guidelines, Managing project timelines and milestones to ensure deadlines are met, Participating in meetings with export partners and coordinate with internal teams as appropriate.
Skills : Bilingual, Excel, Word, Word, Customer Service , Project Management, Process Improvement, Outlook, Office Management, Organizational , Powerpoint.
Description :
Communicated with banking institutions, loading elevators, inspection companies, freight forwarders, border agents, suppliers, government agencies and customers, in English and Spanish; to coordinate operational details and work out all problems which may arise, out of documentation presented for payment and nationalization in the importing country.
Prepared reports on exports made through the year, as organizational tools for managers and merchandisers as well as all volume reports as required by FGIS, FAS and CCC and other government agencies.
Monitored Export Documentation email boxes and ensured appropriate escalation of problems to management as required.
Acted as liaison with overseas agents and CMA CGM personnel.
Processed diversion request in compliance with procedures set forth by Home Office to ensure that documentation was processed accurately and cargo was effectively routed to the proper destination.
Created and organized databases to house my information.
Collaborated with diverse teams to ensure timely delivery of shipments and customer satisfaction.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
Export Documentation Coordinator Resume
Headline : Export Documentation Coordinator is responsible for Managing the export documentation process, Internalising international trade laws, Tracking and reporting on exports, Communicating with sales team to ensure compliance with sales targets, Developing new export documentation requirements based on business needs, Providing support for customers to ensure international sales success.
Skills : Sales, Booking, Business Process.
Description :
Worked with computerized invoicing (billing, accounts payable, other financial information) for two company owned pulp mills.
Verified freight bills from shipping lines.
Worked closely with company-owned pulp mills and independent shipping lines, and provided bill of lading instructions.
Mailed out documents to export customers in a timely fashion.
Recognised for strong performance; promoted from previously held position.
Produced bills of lading with an accuracy rate higher than the company's policy and standards.
Acted as liaison with overseas agents for customer service and bookings.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Arts In Psychology
Export Documentation Coordinator Resume
Objective : High potential, versatile Export Documentation Coordinator Professional and team player. Results driven individual with over two years of extensive experience in Documentation, Exports, Customer Service and Logistics. Superior coordination and cross functional alignment skills. Proven ability to prioritise, multitask and work well under pressure. Ability to adapt quickly to ideas, methods and changing environments.
Skills : Export-Import and Accounts receivable, Documentation Skills.
Description :
Validated payment terms per customer's shipping instructions while handling customer and internal inquiries.
Reduced service failures due to typing errors and omissions and completed daily work-plan per vessel schedule.
Responsible for printing Originals Bills of lading upon customer approval.
Improved accuracy/data integrity by auditing bills of lading.
Coordinated with Port agents as required to reduce service failures - Sent up to date or revised proof copies of Bill of Lading to customers as required.
Assisted SSC with preparation and validation of document and cargo cuts to avoid shipping penalties.
Assisted customers with questions or information pertaining to manifesting bills of lading, questions they may have regarding shipments.
Experience
2-5 Years
Level
Junior
Education
BA In Business Management
Export Documentation Coordinator Resume
Summary : Export Documentation Coordinator working in international trade compliance with freight logistics and transportation companies across a range of supply chains. Articulate communicator working with all levels of staff, vendors, and government agencies to meet challenges and optimise opportunities, Skilled implementer of management's objectives and policies.
Skills : Proficient in Microsoft Office, Documentation Skills.
Description :
Prepared, edited, and finalized all required Export Compliance documents including country-specific submissions (e.g. CbC reports).
Monitored export activity through tracking systems to ensure compliance with all laws.
Assisted in the development of new export documentation.
Provided customer service to provide updates on changes in regulations.
Prepared communication materials for distribution to stakeholders.
Compiled monthly reports for management review.
Assisted in the development of new training materials for export staff.
Experience
10+ Years
Level
Senior
Education
BS In Pharmacy Technician
Export Documentation Coordinator Resume
Objective : Seeking a Export Documentation Coordinator position where I can effectively utilize my customer service, managerial skills, and general office skills to bring forth a higher degree of enthusiasm and experience to a company.
Managed the Export Management Process by managing all export documentation, including but not limited to.
Developed and maintaining company policy and procedure manuals.
Coordinated with multiple departments to ensure all relevant information is provided for export compliance purposes.
Supported internal and external customers in order to achieve sales and revenue goals.
Provided support for international trade compliance requirements.
Maintained relationships with other departments such as finance, marketing, engineering, etc. to provide them with export related information necessary for their tasks.
Experience
2-5 Years
Level
Executive
Education
GED
Export Documentation Coordinator Resume
Objective : Export Documentation Coordinator is responsible for Working with finance manager, ensured integrity of service, Establishing and maintained customer relations, Ensuring proper execution and timely accomplishment of daily tasks, Performing various duties and responsibilities, including high volume of email/phone communication with customers overseeing the operations in a timely manner Systematized and closely monitored OTS levels on a daily / weekly basis to meet the HQ target.
Skills : Monitoring, Customer Service, Communication Skills.
Description :
Developed and maintained working relationships with customers in order to maintain a positive reputation among existing customers.
Engaged in global business activities through the use of global business contacts and resources.
Coordinated with Export Department to ensure that all documentation is in order.
Ensured all export documents are up to date and accurate.
Maintained a database of customer information and correspondence.
Provided support to the Export Department.
Responded to inbound inquiries from customs departments and international customers.
Experience
0-2 Years
Level
Entry Level
Education
GED
Export Documentation Coordinator Resume
Objective : To obtain an Export Documentation Coordinator, responsible for Managing and updating the Export Documentation System, Assisting in identifying new business opportunities for the department, Monitoring and coordinating export documentation activities across departments, Providing guidance to employees on export documentation protocols, Managing all aspects of exporting, including customs clearance, shipping, invoicing, international payments.
Skills : Documentation, Shipping, Planning.
Description :
Drafted and reviewed export/import documents for compliance with U.S. regulations.
Managed duty rate calculations according to country-specific duty rates.
Worked with internal stakeholders to prepare for upcoming changes in regulations.
Created, updated, and maintained the Export Documents database.
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