A Meeting Manager typically organizes, sets up, runs, and evaluates meetings and events for a variety of industries. A well-written Meeting Manager Resume mentions the following core duties and tasks – taking responsibility for organizing all details involved in planning, conducting, and execution of meetings; arranging vendors, suppliers, and catering; deciding and approving locations, ensuring budget maintenance; calculating estimated audience and the order of seating to be made; ordering supplies and materials; arranging lighting, stages, transportation for guests and concessions; paying for location, materials, props, speakers and making all other payments; and conducting surveys with the attendees to gauge the success of the meeting or event.
To shine in this area, the manager should possess the following skills and abilities – skillful in project management; knowledge of KPIs and marketing techniques for event management; a knack for problem-solving; outstanding communication and negotiation abilities; and negotiation abilities. While there isn’t any education path specified for this occupation, employers look for candidates embracing a degree in fields such as hospitality, tourism, public relations, or communications.
Objective : Responsible for Preparing onsite working agendas, operational specifications, conduct site-visits Ensured adherence to timeline, budgetary constraints, venue contract stipulations, and congress requirements.
Skills : Microsoft, Management Skills, Communication Skills.
Description :
Directed efforts of 5 team members in all aspects of the meetings department.
Read, analyzed, and interpreted technical procedures.
Wrote reports and business correspondence.
Worked remotely 4 days a week.
Ability to calculate figures and amounts such as discounts, interest, commissions & proportions.
Secured, compared and analyzed bid proposals from all outside vendors.
Monitored airline manifests & invoices to assure rate structure and cost savings.
Experience
2-5 Years
Level
Junior
Education
GED
Meeting Manager Resume
Summary : Experienced background in customer service, registration, managing logistics of conferences and business development in nonprofit organizations. Excellent communication skills; maintain positive relations with staff and customers in high-volume, fast-paced operations. Experience with all social media including Facebook, Twitter, etc. Proven ability to type 100 words per minute Proficient with Microsoft Office, Adobe Creative Suite 3, TIMSS, Filemaker and CRM.
Assisted the Vice President, Meetings with site research, selection, and contract negotiations for conferences ranging from 50-300 attendees.
Assisted the Vice President, Meetings with meeting budgets, and monitoring meeting expenditures.
Planned and organized room setups, AV, food and beverage, table-top exhibits and other logistical needs.
Managed the sponsorship and table-top exhibit sales.
Managed speakers and abstract processes.
Wrote and proofs brochure copy.
Maintained conference timeline, history by creating meeting databases and reports.
Experience
10+ Years
Level
Senior
Education
G.E.D
Meeting Manager Resume
Summary : Meeting Manager with 17 years of experience in coordinating and delivering high-quality meetings and educational activities. Demonstrated history of effective, efficient performance managing external and internal clients is looking for a position that would utilize my program management and meeting planning experience as well afford me to take on and learn new skills to further my career. My goal is to join a team where my experience would be an asset and where I would also be a proud team member.
Skills : Program Management, Meeting Planning, Administrative, Educational Grant Development.
Description :
Developed, organized, implemented, and reconciled concurrent domestic and international medical education meetings for full-service medical communications company serving pharmaceutical industry clients.
Planned and organized social and special events, including advisory boards, interactive forums, summits, and sponsored symposia at medical congresses.
Negotiated, contracted with, and managed external vendors.
Coordinated project deliverables with clients, faculty, vendors, and internal departmental staff.
Organized audiovisual/technical equipment, food and beverage, and temporary staff.
Collected and submitted client specifications for signage, name badges, and tent cards for production.
Created onsite manual for internal and external clients.
Experience
10+ Years
Level
Senior
Education
High School Diploma
Meeting Manager Resume
Summary : Service-focused, technically skilled and conscientious. Over 25 years of experience as a high-level administrative professional. Expert skills in Microsoft (MS) Office Suite applications (Excel, PowerPoint, Word, Outlook, and Access) with a demonstrated ability to quickly learn new software applications.
Completed Statement of Work (SOW) document to outline deliverables for assigned programs o Completes overall timeline and project budget o Manages and negotiates hotel, destination management company (DMC), air, and all third party contracts.
Monitored attrition dates cancellation policies, and ensures contracted services are executed.
Responsible for accurate program forecasting and updating business management systems with accurate financial information on a weekly basis.
Managed overall program budget, communicates changes to the client on a consistent basis as outlined in Project Plan.
Responsible for negotiating savings, tracking, and reporting.
Worked closely with the client to ensure program objectives are executed.
Oversaw project teams during the development, production, and quality assurance of deliverables in the project management area.
Experience
10+ Years
Level
Senior
Education
Bachelor of Science
Meeting Manager Resume
Summary : A detailed-orientated Meeting Manager professional with the ability to successfully manage full lifecycles of client meetings and programs. Highly organized with excellent interpersonal and customer service skills, problem-solving, thrives under pressure, is an enthusiastic and dedicated employee with uncompromised integrity, strong work ethic.
Provided end to end solutions for Business clients for consolidation of meeting/event spending.
Researched site selection, vendor negotiation, contract oversight, accurate revenue forecasting (responsible for $500K--$1M budget), budgeting, and comprehensive post-event billing reconciliation.
Achieved best in class annual client savings (ranging from 18-25% of the total spent).
Developed enhanced business review survey to monitor ongoing quarterly, semi-annual, and yearly program growth to assist customers to evaluate profit/loss.
Achieved 100 % client retention and highest customer service ratings annually over a 10 year period.
Conducted training courses for Onboarding, Sales, and Contract negotiation.
Successfully negotiated value-added programs that aligned with credit card division and enhanced customer service.
Experience
10+ Years
Level
Senior
Education
GED
Meeting Manager Resume
Objective : An energetic and proven team-oriented business leader that is highly motivated with broad and robust business acumen with the analytic skill set specializing in business operations, and sourcing unrealized efficiencies while increasing the effectiveness of a company and maximizing the profitability of all assets and capabilities.
Skills : Microsoft Office, Operations Management, Financial.
Description :
Planned, managed, & executed meetings & events ranging from small VIP groups to 950 person incentive programs with private performances from top musicians & bands.
Responsible for human interface design & creation from the attendee registration process thru to the attendee event experience.
Developed, designed, streamlined & implemented all internal & external data collection instruments, strategies, & processes.
Provided complex logistic & data analysis ensuring seamless execution & coordination between numerous vendors & components of an event.
Researched multifaceted issues to determine solutions & implemented them.
Negotiated & managed all vendor & customer contracts.
Developed & managed all internal & external budgets & reports.
Experience
2-5 Years
Level
Junior
Education
BA
Meeting Manager Resume
Objective : Versatile and dedicated learning and development professional with broad business, nonprofit, and association management experience. A collaborator who brings demonstrated knowledge of event management, adult learning theories, assessing needs, designing and executing development programs. An experienced administrator and relationship builder with a keen customer service focus on colleagues, clients, and customers.
Skills : Event Planning, Event Management, Event Coordinator, Program Management, Program Development, Volunteer Management, Professional Development, Leadership Development, Leadership Training, Development, Customer Service, Administrative.
Description :
Presided over the coordination and implementation of meeting details for various professional associations.
Strengthened relationships with boards, volunteers, and members in order to achieve desired outcomes.
Participated in board meetings to maintain strict compliance with bylaws.
Continuously engaged in negotiating contracts and agreements with local venues.
Carried out the generation of flyers, update web pages, and oversight of expenses for various associations.
Developed multi-year schedule of programs for an association which resulted in the increase of volunteer engagement.
Demonstrated expertise in delivering a multitude of client services in a nonprofit setting that involved heavy telephone work, email correspondence, administrative support, and data entry.
Experience
2-5 Years
Level
Executive
Education
BA
Meeting Manager Resume
Objective : Responsible for Developing comprehensive business plans, establish clear priorities, delegate tasks, and monitor progress to ensure the achievement of goals. Extensive international experience, collaborative team-minded, ability to adapt to diverse cultural and economic environments with professionalism and sensitivity.
Preparation of Budgets and Site Availability Reports for client's review.
Negotiated 17-25% savings and multiple free concession on each project.
Contracted all aspects of Hotel, Audio/Visual, DMC, Venues, Transportation, Signage below the client's budgetary parameters.
Operated meeting on-site, Staff Management, and vendors logistics.
Actively participated in the actualization of action plans according to volunteer-based planning meetings.
Architected, deployed, & managed all companywide technologies.
Developed staffing calculator that supported hiring an additional FTE.
Experience
2-5 Years
Level
Junior
Education
GED
Meeting Manager Resume
Objective : A creative problem solver, with a results-oriented entrepreneur spirit, ready for new opportunities. As an accomplished business owner with the ability to attract, maintain and market to a diverse client pool, I specialize in developing and nurturing a loyal customer base. With years of extensive Meetings & Hospitality Industry knowledge and experience, I have led and mentored meeting and event planners of all ages and profiles.
Skills : PC & MAC Photoshop Dreamweaver Salesforce StarCite Eventbrite Cvent Gmail Google Doc.
Description :
Managed and executed 11 annual conferences each with a tradeshow component hosting 10 - 75 sponsors.
P&L accountability up to $550K.
Achieved 100% accuracy in meeting budgetary targets.
Partnered cross-functionally with Marketing, Sales, Programming, and Customer Service.
Headed request for proposal (RFP) process and negotiated over 200 venue and vendor contracts.
Devised qualitative and quantitative benchmarks by analyzing post-event budgets, reports, and surveys.
Fulfilled sponsorship contractual obligations through brand positioning and premiums conception.
Experience
2-5 Years
Level
Executive
Education
MS
Meeting Manager Resume
Headline : Meeting Manager with 6+ years of experience in Collaborating with executive-level internal clients, peers, and 3rd party partners who are spread across multiple regions/time-zones, and also Leading project plan update meetings with business owners including establishing discussion guides, decision points, week over week presentations, etc. to keep the project on the timeline.
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