Office Services Assistant Resume Samples

Office Services Assistant performs administrative support duties and carries out a huge range of errands such as – handling mails, answering and directing calls, filing and work processing, operating office equipment, refilling office supplies, distributing petty cash, backing up receptionist, ordering supplies, building office security, greeting clients at front desk, updating company’s social media network and providing exceptional customer service.

Skills that are typically depicted in the Office Services Assistant Resume include – good organizational skills, working knowledge of Office equipment; basic knowledge, and familiarity in using MS Office, good verbal and communication skills. Even though most of the eligible resumes for the position of Office Services assistant portray no formal education, work experience is considered to be a key for securing this employment.

Office Services Assistant Resume

Objective : Seeking to gain employment with a progressive organization, that promotes personal growth and advancement opportunities.

Skills : Microsoft Office, Excel, Outlook, Cashier, Clerical Assistant, Customer Service Skills.

Description :

    1. Greet and screen calls, walk-in visitors, send and receive faxes, maintain various confidential documents.
    2. Maintain inventory, complete travel arrangements and process paperwork for payment, maintain the budget, maintain standard operating procedure manual.
    3. Responding to inquiries regarding affirmative action request, using various office equipment.
    4. Assist the Director in training and consultation services to university departments and student organizations concerning issues related to equal employment opportunity.
    5. Investigating and resolving discrimination complaints involving affirmative action, equal employment opportunity and federal, state and local laws.
    6. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
    7. Conduct business services orientation tours for new employees and assist with mock deposition training.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS


Meetings & Office Services Assistant Resume

Summary : Work well independently and also on a team, frequently called upon to lead projects of many varieties. A quick learner, extremely detail-oriented, an excellent listener, and enjoy staying with assigned projects from beginning to end.

Skills : Microsoft Office, Inventory Management, Limited Construction, Research.

Description :

    1. Responsible for all office inventory and supplies, as well as a small budget for runoff purchasing.
    2. Maintaining relationships with major national vendors.
    3. Code all invoices for the client and internal cases with an emphasis on Staples, and Corporate Essentials.
    4. Work in conjunction with building management and Technical Services Group in repair and regular maintenance of three floors of office and client space.
    5. Train all new Office Services staff in job duties and company policies as needed.
    6. Sort and distribute incoming mail and responsible for collecting, weighing and affixing postage to outgoing mail/parcel sent to foreign and domestic destinations.
    7. Responsible for inputting data and generating cost analysis reports.
    8. Compose and distribute inter-departmental memorandum ensuring timely delivery and receipt of important information while at the same time maintaining confidentiality.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BA


Office Services Assistant I Resume

Summary : A certified professional coder searching for the opportunity to utilize medical experience, in all aspects of the healthcare industry, to obtain a coding job with a respected business/company.

Skills : Medical Coder, Administration, Office Management.

Description :

    1. Responsibility zero pay remits, identify potential discrepancies, research including billing and collections.
    2. Work Health and Safety Office Services Assistant Accurate data collection pertaining to worker's compensation claims.
    3. Gathered information and compiled routine or special reports pertaining to surgical cases.
    4. Obtained insurance and demographic information, worked closely with physicians and emergency department staff.
    5. Transcribed physician's orders, collected and entered into the hospital system.
    6. Performed chart analysis duties relating to auditing, Outpatient and Inpatient records.
    7. Provided hoteling support and making reservations for the professionals from other offices.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma

Office Services Assistant-HR Resume

Objective : An experienced professional is now seeking a position where extensive computer skills will be utilized. Also, to grow along with the company and develop better strategies toward a more efficient way of analytics.

Skills : Microsoft Office, Allscripts, Touch works, Centricity Business, and Flowcast.

Description :

    1. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
    2. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
    3. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
    4. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
    5. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
    6. Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
    7. Complete work schedules, manage calendars and arrange appointments.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA

Office Services Assistant II Resume

Summary : Seeking to enhance and succeed working capacities and professional skills in a stimulating and challenging environment, building the success of the organization while experience advancement opportunities to utilize all skills to benefit growth and success.

Skills : Medical Terminology, Electronic Medical Record, Word, Administration Assistant, Medical Transcriptionist, Administration Assistant, Medical Transcriptionist.

Description :

    1. Prepare and review correspondence on behalf of Defense Military Pay Office Director and staff to include Requests for Personnel Actions, memos.
    2. Organize personnel files, Ratings, and reviews.
    3. Maintain process of new employees, attend staff meetings and prepare summary reports, ensuring deadlines are met, perform various office automation duties.
    4. Answer telephone calls and direct callers to appropriate personnel and pick up, review, and distribute mail/correspondence to correct recipients.
    5. Reduced the number of technical mistakes that made it to clients made in the department to zero for going on a three-month stretch.
    6. Provide reporting and analysis of the spending, costs, and trends of office product inventory throughout the company.
    7. Daily monitoring of conference rooms, training rooms, lunchroom and pantries to ensure they are stocked and in order.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
MBA

Junior Office Services Assistant Resume

Headline : Custodial experience cleaning a wide range of facilities, including restaurants, hotels, condominiums, offices and military living quarters. Reliable and friendly working as a team member or independently.

Skills : Microsoft Office, Windows OS, Mac OS X, Wordpress, Social Networking, Administrative Assistant, French, American Sign Language, Research.

Description :

    1. Completed all copy jobs which included binding and index preparation.
    2. Arranged outside services to complete large copy jobs.
    3. Established and independently maintained the director's commitment calendar, office training calendar, and personnel leave calendar.
    4. Schedule appointments and conferences for the director referencing and monitoring the director's workload
    5. Expedited delivery of confidential documents and large amounts of money from person to person both on and off-campus.
    6. Responsible for the day- to- day operational work for the mailroom, copy room, conference rooms.
    7. Scan insurance and patient correspondence, attorney mail, and other documents.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associate

Office Services Assistant III Resume

Summary : A challenging position where one can utilize experience and skills offering an opportunity for advancement.

Skills : Office Services, Logistics, Printing.

Description :

    1. Provide customer services to a worldwide firm with more than 450 employees.
    2. Coordinate with the Office services team on copy and printing projects.
    3. Duties to include binding, heavy litigation scanning using copier/ scanner and desktop scanners.
    4. Responsible for operation and maintenance, copy, fax, mail, and Stocking Supplies.
    5. Sort and distribute mail and all incoming packages.
    6. Coordinate with other staff on hourly mail/ records runs.
    7. Kept kitchen and dining areas cleaned by washing tables, counters, refrigerators, sweeping and mopping floors.
    8. Performs a variety of clerical duties to include sorting, collating and filing records, and data entry.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BBM

Sr. Office Services Assistant Resume

Objective : Enhance and succeed in working capacities and professional skills in a stimulating and challenging environment, building the success of the organization while experience advancement opportunities to utilize all skills to benefit growth and success.

Skills : Microsoft Word, Outlook, PowerPoint, Share Point, Excel, Multi-Line Phone System, Data Entry, Typing 45 Wpm, Customer Service, Data Processing, Scanners, Fax Machine, Administrative Support, Receptionist.

Description :

    1. Performs administrative duties and projects for departments and staff.
    2. Resolve problems and discrepancies in employee records by performing research and reviews.
    3. Serve as the main point of contact for the military pay office's day to day administrative operations.
    4. Established and independently maintained the director's commitment calendar, office training calendar, and personnel leave calendar.
    5. Schedule and set up conference room meetings, on/off-site meetings and events.
    6. Prepare tour materials for plant visitors and tours and plan and coordinate Quarterly Plant Meetings.
    7. Process incoming/out-going packages and outgoing mail.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Office Services Assistant-Temp Resume

Objective : A bilingual, highly motivated and dedicated team player seeking an office manager position that will allow fully utilizing inventive, clerical, communication, organizational and problem-solving skills. Strong interest in pursuing professional development, including, specialized training in the organization's growth areas.

Skills : Type 70 Wpm, Clerical, Communication, Organizational and Problem-Solving Skills.

Description :

    1. Opened library membership accounts for patrons, and assisted patrons with any issues with their accounts.
    2. Processed payments for fines and debt collects and resolved customer issues and concerns in person and via telephone.
    3. Assisted the Office Services Team by handling tasks deemed necessary by the attorneys, secretaries and support staff.
    4. Order department meal orders and coordinate delivery/pick-up timeframe.
    5. Maintained file systems for accounts payable, order administration and contract operations.
    6. Responsible for ordering, stocking and storing supplies.
    7. Planned and coordinated interoffice moves and work with the Facilities Manager to coordinate office relocation and closing.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
BA

Office Services Assistant-Part Time Resume

Objective : Organized, detail-oriented, resourceful and flexible, able to strategize and prioritize effectively to accomplish multiple tasks and stay calm under pressure. Creative, able to adapt to changing priorities and maintain a positive attitude and strong work ethic.

Skills : Excel, Microsoft Office, Microsoft Outlook, Ordering, Customer Service Skills, Answering Multiple Phone Lines, Posting Payments To Customer Accounts, Powerpoint Presentations, Data Entry, Supervisor.

Description :

    1. Cleaned, organized, took inventory and stocked all five supply rooms, thirty printer stations, and five kitchens.
    2. Assisted in the mailroom with sorting and distributing mail and prepared supply orders using the purchase order system.
    3. Assisted the Office Services Team by handling tasks deemed necessary by the attorneys, secretaries and support staff.
    4. Planned and coordinated interoffice moves and work with the Facilities Manager to coordinate office relocation and closing.
    5. Work with Facilities Manager to coordinate office relocation and closing.
    6. Responsible for operation and maintenance, copy, fax, mail, and Stocking Supplies.
    7. Sort and distribute mail and all incoming packages.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS

Lead Office Services Assistant Resume

Summary : Honorably Discharged Veteran with more than 10 years of Office Services experience. Committed and motivated professional with exceptional customer service and decision making skills. Strong work ethic, professional demeanor, and great initiative. Proficient at quickly learning new procedures and taking ownership of diverse projects.

Skills : Meetings/Calendar Management, Supplies and Equipment.

Description :

    1. Organized meeting rooms by arranging tables and chairs as requested
    2. Answered phones, took messages and transferred calls to legal staff.
    3. Responsible for training and supervising new employees for Fax Center.
    4. Received, sorted, filed and delivered mail to legal staff.
    5. Maintained libraries for Contract Operations and Tax Department. and prepared Federal Express packages for shipment.
    6. Provide assistance with audio and visual needs, and set up catering that was requested.
    7. Assist Human Resources with all new hires, including DOT Requests and Background Checks.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
AA

Office Services Assistant Resume

Summary : Seeking to obtain a position with a quality-driven organization in which one can enhance skills, knowledge and advance career.

Skills : Spanish, Microsoft Office, Excellent Communication.

Description :

    1. Maintained cleanliness and overall appearance of conference rooms, kitchen areas and common areas of the office.
    2. Assisted with conference room set-ups for meetings.
    3. Order department meal orders and coordinate delivery/pick-up timeframe.
    4. Maintained file systems for accounts payable, order administration and contract operations.
    5. Responsible for ordering, stocking and storing supplies.
    6. Planned and coordinated interoffice moves and work with the Facilities Manager to coordinate office relocation and closing.
    7. Work with Facilities Manager to coordinate office relocation and closing.
    8. Responsible for operation and maintenance, copy, fax, mail, and Stocking Supplies.
    9. Sort and distribute mail and all incoming packages.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma