Travel Coordinator Resume Samples

Description :

1. Serve as an expert for temporary duty travel for civilian and military travelers to both foreign and domestic locations.
2. Prepare required travel documents for official travel request and obtain country clearances for foreign travel. 
3. Execute applications for processing official, diplomatic, and no-fee passports and visas; verifying identity, and executing citizenship oath.
4. Experienced at identifying documents for indications of alteration, false identity, and authenticity.
5. Provide technical guidance, direction and assistance concerning all official travel matters.
6. Liaison to multiple country embassies to obtain admission into foreign countries.
7. Prepare cost analysis to determine the travel methods, hotel accommodations, airfare, rental vehicle and other travel expense most advantageous to the government.
8. Schedules and prepares travel itineraries outlining flight schedules, rental car pick up, and hotel accommodations and other amenities needed.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Responsible for booking international and domestic reservations for rail tickets, air travel, hotel, and car rentals and negotiating contract rates.
2. Supported corporate as well as small group travel reservations.
3. Handled customer queries and provides alternatives for customer travel in cases of emergency situations.
4. Provided information to customer on mode of transportation, financial considerations, travel dates, and accommodations required.
5. Coordinated, supervised and implement every aspect of travel arrangements for staff, and executives.
6. Developed and maintained relationships with new and existing customers.
7. Reviewed travel associated invoices as well as statements for accuracy plus codes for Accounts Payable.
8. Maintained daily sales records and sending daily/weekly reports to senior management. 
9. Build and maintained relationships with various International Customers, government and handling agencies. 

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Solely managed the travel department for over 100 federal employees traveling domestically and internationally, also created Invitational Orders for non-government employees.
2. Assisted travelers with setting up accounts in the system, obtaining government travel credit cards, passports and visas for foreign travel.
3. Became familiar with all travel related regulations and ensured each traveler abided by all travel regulations including foreign travel.
4. Managed travel logs and filing system of all receipts from each traveler's trip and included a copy of the voucher in the employee's file.
5. Worked with a travel agency to ensure travelers are receiving the best government rates available for rental cars, lodging, and airfare (transportation).
6. Managed the travel spending in Travel Manager/TEServ, print out documents to show the spending periodically. 
7. Worked with finance personnel to keep track of over a half-million-dollar budget travel-related spending in a spreadsheet.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Maintains, communicates and assists in the enforcement of all travel procedures, guidelines, and information for over 560 employees.
2. Assists employees in the completion of travel-related expense vouchers and cash advance requests.
3. Provides travel information to approved travel agencies arranging all necessary components of travel and updating travel agencies with changes to itinerary and travel needs.
4. Assigns travel costs to appropriate contract delivery orders.
5. Reconciles all travel related Expense Vouchers and travel invoices.
6. Arranges employee relocations throughout the country and overseas.
7. Worked with finance personnel to keep track of over a half-million-dollar budget travel-related spending in a spreadsheet.

Experience

2-5 Years

Level

Junior

Education

BA

Description :

1. Receives travel-related receipts and inputs data ensuring proper coding for accounting purposes.
2. Ensures receipts are received on a timely basis and follows up with travelers as necessary or elevators to the Corporate Travel Manager.
3. Monitors (16) travel procurement cards and ensures cards are closed in a timely manner or reversed as necessary.
4. Design a work schedule that optimizes employee time and skills.
5. Monitor the use of cards within the department assuring charges are made according to State and department policy.
6. Ensure timely credit card statement reconciliation and approval for all cards used by the travel department.
7. Verify that all charges against the cardholder's account are substantiated by proper and complete documentation.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Developed, planned, and coordinated travel plans and arrangements.
2. Utilized the Defense Travel System (DTS) to comply with all regulations and guidelines relating to the technical and administrative requirements associated with official travel.
3. Coordinated, integrated, and synchronized all travel/trip plans, schedules, and agendas.
4. Served as a Financial Technician; reviewed and evaluated budget information.
5. Implemented legal and regulatory controls for the approved budget.
6. Provided training on card reconciliations; managed to account for certification of funds availability, accounting record reconciliation, reporting, and analysis, etc.
7. Examined, verified, maintained, and reconciled accounts; prepared and analyzed reports.
8. Assisted with budget analysis and administration by maintaining ledgers, compiling, consolidating, checking and arranging funding data.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Custom designed and sold extremely luxury and specialized travel to members specializing in all areas of the world.
2. Prospecting with newly joined the members and communicating closely with these individuals.
3. Independent assessment of customers' needs and requirements.
4. Proven ability toward meeting sales goals to contribute to the company's strategic growth initiatives.
5. Managed time effectively, achieved personal goals and worked proficiently with other members of the team while continuously contacting clients to follow-up on sales.
6. Selected to train for the position of Team Leader and then Travel Manager, in addition to maintaining/succeeding in a sales role.
7. Promoted to Travel Manager-Rest of The World Department.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Responsible for coordinating the company's travel needs for 600 employees based in 5 continents.
2. Built complex itineraries including hotel, flights and ground transportation.
3. Ensures that travel needs are met within the constraints of the company travel policy and budget.
4. Scout and coordinated location space for off-campus production and post-production.
5. Work closely with the corporate travel agency to warrant exceptional service, operating as the liaison between employees and the travel agency.
6. Worked closely with product managers and producers to build plans and cost estimate sheets for deployment travel.
7. Assist with tracking and audit travel, travel expenses, and payments to ensure compliance with the company's travel policy and rate agreements.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Responsible for coordinating travel for 150 race team employees.
2. Secured hotel reservations and provided hotel information with the rooming list to ensure accuracy of accommodations.
3. Reviewed annual hotel contracts to negotiate the best possible room rates.
4. Contacted rental car companies to facilitate ease of acquiring cars at each event and prepared the list for rental Car Company in advance to guarantee availability.
5. Prepared flight itineraries for 2 corporate planes, including acquired alternate means of transportation when corporate planes were insufficient to meet travel needs.
6. Arranged for police escorts and bus transportation from airports to race tracks.
7. Reviewed hotel bills and rental car bills for accuracy to meet accounting deadlines.

Experience

10+ Years

Level

Senior

Education

HS

Description :

1. Served as the primary point of contact for emergency, deployment and temporary duty travel.
2. Provided customer service to over 400 service members and their families.
3. Drafted orders, organized group, and individual flights, lodging and ground transportation.
4. Audited and processed member travel claims ensuring timely reimbursement while managing a $700,000.00 budget.
5. Prepared, reviewed, and processed monthly deployment travel claims for over 400 sailors.
6. Managed a deployment budget of $4,500,000.00.
7. Started a list of things that we needed to have when calling Medicaid for travel, which made it easier to get done.
8. Ordered and reviewed monthly credit card reports.

Experience

5-7 Years

Level

Executive

Education

HS

Description :

1. Planned and booked best available travel for associates including flights, trains, hotels, rental cars, etc.
2. Coordinated the ground transportation provided by in-house drivers.
3. Negotiated corporate rates with local and national hotels.
4. Coordinated the reservations, staging, cleaning and other needs for two on-site houses used for clients visiting Talent Plus.
5. Planned and bought items and created gift baskets for clients and guests.
6. Coordinated with the travel manager and travel coordinators to ensure the efficient operation of the department.
7. Investigated and resolved problems associated with travel requests and expense reports.
8. Analyzed manpower data from proprietary travel management systems to forecast actual manpower availability to support client operations.

Experience

2-5 Years

Level

Junior

Education

CS