Administrative Assistant Office Manager Resume Samples

Description :

1. Responsible for front desk assistance, answering phones and transferring to the correct departments.
2. Submitted weekly payroll, calculating vacation and PTO times for employees.
3. Scheduled of all job interviews, and doing all new hire paperwork for taxes and insurance.
4. Ensured that accident reports are filled out correctly.
5. Responsible for invoicing and ensuring that clientele is being paid correctly and on time.
6. Scheduled and coordinated all graphics for the office Salesman.
7. Added quality paperwork in our S2K system is scanned and easily accessed.
8. Ensured all daily efficiency reports are loaded and correct info is inputted for daily production reports.

Experience

5-7 Years

Level

Executive

Education

Diploma in Computers

Description :

1. Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
2. Planned travel arrangements for 6 executives and staff.
3. Managed the receptionist area, including greeting visitors and responding to multi-line phones and in-person requests for information.
4. Maintained accounts payable, receivable, payroll and payroll taxes through Peachtree, 10 key, knowledge of Excel, and Word.
5. Operated all types of office equipment (Computers, fax, printer, and copy machine).
6. Prepared, coded, and tracked requests for payments to ensure proper accounting of funds in accordance with budget.
7. Maintained inventory levels of standard office supplies and materials, initiating requests, as appropriate.

Experience

10+ Years

Level

Senior

Education

Computers

Description :

1. Handled of financial tasks, budget tracking, procurement card allocation, purchasing, authorizing payment of invoices.
2. Maintained and set up vendors contract and permits for internal and external clients.
3. Oversaw multiple departments including attendance, vacation, and overtime management.
4. Oversaw front-office operations and provide impeccable customer service.
5. Built a clientele supported by a friendly atmosphere and personality.
6. Trained support staff within organizational guidelines to follow industry standards; food handling, food service, equipment handling, equipment cleaning, opening, the closing of departments, and customer service.
7. Assisted visitors, patients, families, and others with hospital-related inquiries/concerns; refered to appropriate resources or authority, as necessary.

Experience

2-5 Years

Level

Junior

Education

Associate's in Computers

Description :

1. Monitored voicemail messages as agreed upon with the Principal.
2. Monitored email messages as agreed upon with the Principal.
3. Daily reviewed of the calendar and scheduled activities.
4. Kept the Principal abreast of any changes in family structures or revealed family/student information in a timely manner.
5. Prepared reports as directed by the School Principal.
6. Assisted in the planning and implementation of special events.
7. Processed checks and cash received in the mail or brought to the front office from staff or families.
8. Prepared and submitted invoices and payment requests to the Principal for approval.

Experience

2-5 Years

Level

Junior

Education

Bachelor's in Computers

Description :

1. Managed the reception area to ensure effective telephone and mail communications both internally and externally/
2. Managed office vacation and holiday schedule as well as office meetings for WTPM staff.
3. Coordinated and arranged for program meetings and training events; coordinate use of conference rooms and outside facilities and refreshments.
4. Ordered products and services for the office and organizing contracts with vendors
5. Kept the office kitchen and supplies areas stocked.
6. Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
7. Negotiated the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with purchasing policies and budgetary restrictions.
8. Supervised the maintenance of office equipment, including copier, scanner, fire and life safety, etc.

Experience

5-7 Years

Level

Executive

Education

Bachelor's in Computers

Description :

1. Assisted students, staff, faculty and the general public with correct information and direction regarding college and student enrollment services in person and over the telephone in a friendly and professional manner. Represent the Dean of Student and Enrollment Services in communications with stakeholders.
2. Provideed diverse administrative support to departments as requested. Schedule meetings and make appointments. Provide a variety of documents and reports. Assist with special projects and presentations.
3. Assisted the Dean with inputting and monitoring the annual budget. Maintain inventory records for the division. Review financial data.
4. Purchased supplies and equipment for the Division, as needed, through CougarMart Purchasing System and College Bookstore.
5. Processed division purchase requisitions.
6. Received invoices and assist vendors with billing questions.
7. Travelled between campuses to attend meetings, workshops, and seminars.
8. Maintained division's organizational chart.
9. Followed-up on leave and travel forms, check requests, and other forms to ensure receipt of items and/or completion of requests as appropriate.

Experience

7-10 Years

Level

Management

Education

Bachelor's in Computers

Description :

1. Developed, maintained, deployed, and evolved standards, forms, templates and documented methodology for Business Acceptance Committee.
2. Acted as record coordinator for all of Distribution Administration team and Product Management team.
3. Responsible for new Selling Group Agreements for EVD and EVMI, the two global distributors, along with the records and process management.
4. Scoped and managed multiple projects including potentially product management process documentation
5. Provided structure and controls to various projects associated with the Distribution Administration team in support of the global distribution teams.
6. Managed and communicate project issues and resolution with management.
7. Developed project plans for any associated projects.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Provided administrative support to the Guidance and Counseling Department and attend department meetings as needed.
2. Served as the first line of communication and information for the Guidance and Counseling Office, including serving as the office receptionist.
3. Coordinated appointments from college admissions officers, including scheduling, assigning rooms, updating Naviance, greeting representatives, and monitoring student attendance.
4. Processed vendor invoices, generate purchase orders, manage payment requests, and deposit payments for test registration and application fees.
5. Maintained systems to ensure accurate school records and high school transcripts for all students; process paperwork for students and families.
6. Submitted and tracked the submission of college application materials, and process transcript requests for High School graduates.
7. Provided administrative support for scholarships, including coordinating submissions to the town's scholarship programs.

Experience

5-7 Years

Level

Executive

Education

Bachelor's in Computers

Description :

1. Performed a wide range of administrative support for a department or administrative unit.
2. Received and responded to a wide range of correspondence.
3. Compiled data, and prepares reports for action by management.
4. Prepared presentations for management.
5. Screened telephone calls and may resolve a wide range of inquiries.
6. Screened and responded to e-mail inquiries.
7. Scheduled and maintained a calendar of appointments, meetings, and travel itineraries and coordinate related arrangements.
8. Screened calendar requests, gathering information from the requester, and presenting request to the manager.
9. Responsible for General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors

Experience

10+ Years

Level

Senior

Education

Bachelor's in Computers

Description :

1. Provided technical and administrative assistance to Commander, Deputies, and staff for programs within the 3 MSG's area of responsibility.
2. Prepared a wide variety of reoccurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
3. Reviewed and processed incoming and outgoing correspondence, materials, publications, regulations, and directives.
4. Received telephone calls, greets visitors, and ascertains the nature of the calls or visits.
5. Performed other administrative and clerical work in support of the office/organization.
6. Used multiple office automation software with varied functions to produce a wide range of documents that often require complex formats.
7. Received and reviewed correspondence and reports which are submitted to the supervisor for clearance or signature for format.

Experience

5-7 Years

Level

Executive

Education

Bachelor's in Computers