Description :

1. Tracking and coordinating all interviews for psychometrist positions. Handling sensitive telephone calls and documents.
2. Responsible for managing office inventory and ordering office supplies as necessary.
3. Responsible for onboarding of new hires with training and company policies and procedures.
4. Creating a filing and numbering system which helped the company with better organization.
5. Relevant knowledge of computer software, Excel, Microsoft Word, QuickBooks, Google Docs.
6. Managing all the scheduling by setting up meetings, and making appointments.
7. Exercising discretion and all Hipaa regulations by maintaining a high level of confidentiality.

Experience

5-7 Years

Level

Executive

Education

AAS in Spa Management

Description :

1. Processed expense reports for the Senior Vice President of business development as well as other office executives.
2. Assisted Senior Vice President of business development with timesheet approvals and purchase order requests.
3. Was responsible for compiling, editing, proofreading, and distributing security services weekly report to senior management by the specified deadline.
4. Acted as liaison with property management, maintenance, and company headquarters.
5. Assisted with the maintenance of office server backups/issues and computer and/or phone troubleshooting, with the guidance of offsite IT team.
6. Managed office supply inventory, corporate parking account for the entire office, office rentals, furniture purchasing, etc.
7. Assisted with powerpoint presentations, Excel sheet and Word documents as needed.

Experience

2-5 Years

Level

Junior

Education

AAS in Admin Tech

Description :

1. Assembled the training materials. Updated employee records upon completion of training modules.
2. Travel arrangement (the USA and International) booked the flight, hotel and rental car. Maintained the passport files. Ensured corporate credit cards are current. Prepared expense reports on a timely basis.
3. Coordinated local and USA conferences/meetings. Researched and booked facilities. Arranged setup of meeting rooms and equipment. Ordered meals and break-time refreshments.
4. Arranged the evening entertainment and activities. Blocked necessary hotel rooms for travelers. Took minutes for management and attendee distribution.
5. Ordered and dispensed supplies from basic everyday items to employee-assigned laptops and cell phones. Maintained supply database.
6. Coordinated executive schedules, optimizing time management and increasing productivity by 20%.
7. Organized company events and meetings, achieving a 95% satisfaction rate from attendees.

Experience

10+ Years

Level

Consultant

Education

B.S. in BA

Description :

1. Managing and tracked the payment process with the accounting department to ensure vendors are paid in a timely manner.
2. Maintained GMS calendar - planned and scheduled meetings, teleconferences, and travel.
3. Responsible for heavy travel arrangements and coordination for top executives and various employees.
4. Create detailed excel spreadsheets for various project assignments and seminars.
5. Extensive interaction with the high-level clients and handling their needs as requested.
6. Managing the inventory office supplies foMiamimi and Duluth headquarters.
7. Preparing invoices, reports, memos, letters, financial statements, and other documents, using Word processing, Spreadsheet, Database or Presentation software.

Experience

5-7 Years

Level

Executive

Education

B.S.B.A.

Description :

1. Met with assigned staff on a daily basis to review calendar and provide updates.
2. Managed the calendar of assigned staff by responding to meeting invites and inquiries, noting dates and times of important events and rescheduling meetings as needed.
3. Provided planning and scheduling of meetings with call center manager, team, and the director.
4. Handled incoming telephone calls for assigned staff for the main extension for the division during normal business hours and ensured that inquiries are answered tactfully, pleasantly and intelligently based on knowledge of program operations.
5. Handled all incoming interviews for the call center, scheduled them in the calendar and met them in the security office and bringing them to proper locations for an interview with the appropriate staff member.
6. Strong secretarial skills, demonstrated knowledge of correspondence preparation, proofreading, spelling and grammar correction.
7. Kept confidentiality of all staff and incoming calls dealing with private accounts from providers of Medicaid.

Experience

0-2 Years

Level

Fresher

Education

A.A.S.

Description :

1. Directly corresponded with the insurance agencies to ensure a valid certificate of insurance is on file.
2. Maintained office supply inventories while carefully adhering to company budgeting practices.
3. Trained multiple members of our operations team on the new multi-phone system.
4. Greeted visitors and determine whom and when they could speak to certain individuals.
5. Carefully managed Vice President and CEOs schedules to ensure no scheduling conflicts arise.
6. Ensured that office equipment is running smoothly and arrange for equipment repairs and maintenance.
7. Ensured that customers or visitors are entertained properly until they meet the appropriate person.

Experience

5-7 Years

Level

Executive

Education

B.A. in BA

Description :

1. Organized the details of special events- event planning (annual investor meetings), travel arrangements, corporate agendas, and itineraries.
2. Responsible for planning and coordinating corporate luncheons, and develop presentations for on-site and off-site meetings.
3. Coordinated video/audio conferencing for employee work-related training seminars/meetings.
4. Scheduled and coordinated weekly, biweekly and monthly recurring team meetings.
5. Worked closely with our treasury department in scanning and logging all incoming checks.
6. Created powerpoint presentations and charts for senior-level meetings.
7. Responsible for handling subscription for all CPE licensing for CPA associates.

Experience

5-7 Years

Level

Executive

Education

BBA

Description :

Experience

10+ Years

Level

Management

Education

AAS - Bus Admin

Description :

1. Sending monthly financial reports and other reports to department heads.
2. Communicating with physicians and other healthcare professionals to clarify diagnoses or to obtain additional information.
3. Preparing patient charts, admissions, and consent forms accurately and neatly for continuing care.
4. Receiving and distributing mail to appropriate departments responsible for outgoing mail.
5. Attending medical staff, hospital authority board, and department meetings and recording the minutes.
6. Completing hospital property, auto, workman comp, and D&O insurance renewal applications.
7. Preparing for Joint Commission Survey and participated in the survey process.
8. Prepared and revised approved medical staff bylaws and rules and regulations.

Experience

10+ Years

Level

Consultant

Education

AAS

Description :

1. Prepared reports of financial data, handling sensitive, confidential matters, and providing customer service relations.
2. Provided strong computer and internet research skills, flexibility, and excellent interpersonal skills.
3. Worked closely with all the levels of internal management and staff, as well as outside clients and vendors.
4. Provided computer helpdesk support via telephone and/or direct contact with end-users.
5. Performed diagnostics and troubleshooting of system issues, documented help desk tickets/resolutions and maintained equipment inventory lists.
6. Worked to provide excellent customer service in potentially high-stress situations.
7. Interacted with staff members diplomatically and gauged their knowledge of computers and technology in order to support their technological issues.

Experience

5-7 Years

Level

Executive

Education

B.A.

Description :

1. Tracked employee personnel files, certifications, annual reviews and scheduling annual reviews.
2. Prepared the financial reports, memos, correspondence, travel expense reports, and travel arrangements.
3. Organized medical conferences, staff meetings, provider meetings, events, and facilitating invitations to such.
4. Followed policies and procedures related to medical-legal matters, including confidential documents such as amendments of physician medical files, physician disciplinary actions, and documentation of yearly physician reviews.
5. Managed executive calendars, optimizing schedules and increasing meeting efficiency by 30%.
6. Coordinated travel arrangements for executives, reducing costs by 15% through strategic vendor negotiations.
7. Developed and maintained filing systems, improving document retrieval time by 40%.

Experience

0-2 Years

Level

Fresher

Education

AAS

Description :

1. Processed expense reports via sap, tracking and reconciling all credit card billing.
2. Managed office, personnel, prepared budgets, presentations and provided desktop publishing services.
3. Managed promotional contractual agreements, coordinating legalese, processing of loans and all financial commitments (barter, gift cards, travel packages and qualifiers 450 agreements per year).
4. Coordinated collection and preparation of employee performance data/records.
5. Reviewed and streamlined operating processes and systems, office layout and planning.
6. Retrieved and faxed documents as necessary to customers and/or suppliers.
7. Proofread the work done by others to ensure that company policies are followed.

Experience

10+ Years

Level

Consultant

Education

B.S. in BA

Description :

1. Training new employees in understanding accounts and delegated AR/AP duties in accordance with company policy.
2. Learned and gained the understanding of the processes of government-regulated tax forms with minimal training.
3. Previewing the travel and expense reports of executive direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
4. Handling all the expense reports for Executives. Processing invoices. Coordinating and/or editing of presentations, processing various VIP requests.
5. Creating high quality presentations, reports, spreadsheets and other documents
6. Performing duties of a confidential nature that require comprehensive knowledge of organizational policies, practices and procedures
7. Managed complex calendars for C-level executives, optimizing schedules and increasing productivity by 30%.

Experience

10+ Years

Level

Senior

Education

BBA

Description :

1. Ensuring that all the expenses and bills are paid by working with the accounting department.
2. Collecting and researching data on cellular sites to update and maintain database in Salesforce.
3. Reviewing the purchase agreements and ensuring that the information reflected is accurate.
4. Helping with due diligence by carefully reviewing lease contracts and collecting information needed for the underwriting process.
5. Facilitated communication between finance teams and executives, ensuring timely updates and decision-making processes.
6. Managed executive calendars, optimizing schedules to increase productivity by 30% through effective time management.
7. Coordinated financial reports and presentations, enhancing clarity and accuracy, resulting in a 15% reduction in errors.

Experience

5-7 Years

Level

Executive

Education

AAS Finance

Description :

1. Preparing routine correspondence, memoranda, reports, forms, tables, etc. From rough drafts, handwritten notes or general verbal instructions, makes changes to ensure accuracy and completeness.
2. Answering telephone with multi-line computerized phone line and gives information to callers or routes call to appropriate person, places outgoing calls when requested for five offices.
3. Reading and routing the incoming correspondence to appropriate individuals on a daily basis.
4. Pulling files or retrieving relevant backup or reference materials to assist staff member in handling responses.
5. Maintenance of office library, including cataloging, distribution, and record keeping.
6. Supporting the executives for meetings by assisting in preparing agendas, reserving facilities, maintaining meeting calendars, sending invitations, taking minutes, noting commitments.
7. Performing filing, data management, drafting and editing short office memos.

Experience

7-10 Years

Level

Management

Education

B.A.

Description :

1. Built out for the department of 300.
2. Managed multiple relocation projects.
3. Implemented and coordinated with cost-effective domestic and international travel arrangements with complex itineraries for the senior executive and his direct reports.
4. Expensed reports management insuring their accuracy and timely input.
5. Planned and coordinated of Corporate Events and Meetings.
6. Researched and compared costs of off-site meeting space and catering services.
7. Provided appropriate equipment, materials, and catering services as needed both in-house and off-site.

Experience

10+ Years

Level

Senior

Education

B.S.B.A.

Description :

1. Responsible for ensuring daily operations of the administrative office and providing excellent clerical services for administrative staff.
2. Answer and filter call for divisional vice-president, take oral dictation, prepare written correspondence, create and update forms and/or documents using Microsoft Word and Excel.
3. Maintain schedules and calendars for both vice president and staff.
4. Make travel arrangements.
5. Uphold strict confidentiality regarding employee and financial matters.
6. License Notary ie- notarizing business documents and personal documentation that require notary services.
7. Create and maintain spreadsheets and an effective filing system for all documents including, Monthly goals, year-to-date volume, and goals, Monthly summaries and employee records.
8. Hire and terminate responsibilities.

Experience

5-7 Years

Level

Executive

Education

B.A.

Description :

1. Assist to Director of Facilities/SVP Human Resource The Zenith Insurance Company Administrative Assistant to Director, Facilities and Real Estate Operations and to the Senior Vice President of Human Resources.
2. Maintain Director's and VP's daily schedule and set meetings as needed.
3. Serve as a minute taker for departmental staff meetings and distribute as needed.
4. Maintain and monitor construction project files which included change orders, architectural contracts, drawing, the release of liens and diverse construction documents.
5. Prepare and process purchase orders and check requests in a timely manner.
6. Managed communication flow, ensuring timely responses and enhancing stakeholder relationships by 30%.
7. Organized and maintained executive files, ensuring compliance and easy access to critical documents.

Experience

2-5 Years

Level

Junior

Education

AABA

Description :

1. Organized adequate equipment available and properly cleared personnel to receive and safeguard material up to accurate files and critical documents and managed high levels of confidential information.
2. Maintained centralization control over the essential standardization, design, numbering and economical distribution of forms used by this unit.
3. Maintained office filing system and administrative records.
4. Developed and maintained organizations' interview schedules.
5. Received office telephone calls and direct them to appropriate staff or visitor.
6. Scheduled appointments and travel arrangements.
7. Managed executive schedules, optimizing time and increasing productivity by 30% through effective prioritization.

Experience

7-10 Years

Level

Consultant

Education

B.A.