An Assistant to the Dean will act as the first point of contact for all students and faculty typically at the colleges and Universities. The job description entails helping the dean with scheduling, time-management, student supervision, event planning, and related management tasks. Common work activities associated with the role are listed on the Assistant To The Dean Resume as – coordinating and screening the schedules, and assessments; handling problems and emergencies and escalating the issues; conducting financial and web research tasks; overseeing special events and visits, and assisting the faculty members during meetings.
The most sought-after skills for the post include the following – relevant work experience in an educational department, teaching and school administration experience, proficiency in using all types of MS Office tools including Word, Excel, and Outlook. A Master’s degree is commonplace among job applicants.
Summary : Dedicated and organized Assistant To The Dean professional, adept at providing high-level administrative support to the executive leader for over ten years. Team -player, highly adaptable, and eager to facilitate smooth and efficient office management.
Skills : Data Entry, Customer Service, Microsoft Office, CPR, Medical Terminology, Phlebotomy, Specimen Collection.
Description :
Answered, screen, direct, and prioritize all incoming calls to the Dean.
Responded to and whenever possible answer general inquiry phone calls.
Responded to telephone and email inquiries on a daily basis and assure a timely response, maintains an appropriate correspondence log of written and electronic information requests, and the reply provided.
Arranged meetings related to the responsibilities and activities of the Dean.
Scheduled and oversaw all work-related travel arrangements, reservations, and preparations for outside meetings, including but not limited to: preparing all work-related materials, schedules, and presentations.
Assisted the Dean with projects through editing, formatting, document preparation, routing, and tracking items due to and from other Divisions/Departments.
Screened and routed all incoming correspondence addressed to the Dean.
Answered and initiated routine correspondence.
Created and maintained databases related to information, materials, and processes of the Division of Nursing.
Experience
10+ Years
Level
Senior
Education
MS in Education
Assistant To The Dean Resume
Headline : Energetic Assistant To The Dean with 15 years of experience specializing in administrative support and office management to busy higher education offices. Committed to delivering high-quality results with little supervision.
Skills : Microsoft Office, Management, Office Administration, Result Oriented.
Description :
Supervised faculty and administrative needs.
Assisted with the preparation of IPEDs and accreditation reports.
Oversight of faculty development sessions.
Resolved student issues as they arise.
Developed student schedules.
Prepared and organized student graduation.
Delegated instructor on class choices.
Managed and created of school calendar.
Experience
5-7 Years
Level
Executive
Education
AS in Business Administration
Assistant To The Dean Resume
Headline : Seeks to obtain a challenging and rewarding Assistant To The Dean position in which would utilize and continue to develop experience and skills. Flexible and versatile team player who will work hard and excel in any environment.
Skills : Microsoft Office Professional, Typing.
Description :
Served as a first-line respondent on behalf of the Dean of the Law School to law school and outside constituents, including all levels of academia, students, government officials, alumni, and the legal community at large.
Managed the Dean's calendar and files, schedule appointments, and coordinate meetings and events.
Handled travel arrangements, including a recent visit to Law School by the Dean, several faculty members, and students.
Assisted the Dean with research and preparation for speeches and remarks.
Coordinated major events, conferences, and full day meetings at the law school, including design and publication of related materials, room and equipment reservations, menu planning, assembly, and distribution of relevant materials.
Organized and executed the annual Dean's events.
Compiled and reported statistical data for the following organizations and primary publications.
Experience
5-7 Years
Level
Executive
Education
BS in Marketing
Assistant To The Dean Resume
Objective : A professional Assistant To The Dean position in an administration that allows me to use experience, relational skills, and organizational abilities to serve and bless people in a way that is honorable.
Skills : Mac OS, Microsoft Office Suite.
Description :
Updated and maintained a database and other files as per VA regulation, tracking enrollment, credits, etc., and reporting to the VA on student status.
Updated, maintained, and generated reports from internal office databases for recording and tracking student status and other confidential information kept by the Office.
Developed and disseminate reports from these databases for office, interoffice, and external constituents, including regulatory and other governmental agencies.
Served as a resource for students, parents, and faculty with respect to the ADA and related law and the services provided by the Office.
Maintained faculty and staff personnel files, including preparation of faculty files for contract renewal and promotion.
Developed and monitored budgets for all schools within the College.
Coordinated special events, maintained calendar, and generated appropriate correspondence on behalf.
Experience
0-2 Years
Level
Entry Level
Education
BS in Business Administration
Assistant To The Dean Resume
Headline : Looking for employment in a clerical Assistant To The Dean position that will be utilizing either data entry experience or customer service experience. Hopeful to move up within position. Have several years of interpersonal communication, maintaining confidentiality, monthly reports, CPR/AED certification, data entry, organization skills, as400, Microsoft programs, etc.
Skills : Advanced MS 2010 & 2013 Office Suite, MS Access.
Description :
Coordinated travel; manage calendars, schedule and plan meetings, and appointments.
Performed and supervise complex administrative functions.
Coordinated special events and projects.
Worked with IT to create web-based applications to facilitate the operation of an electronic office.
Developed and administered a relational database for the clerkship program.
Built the database from the ground up, develop coding, and design ad-hoc reports using MS Access and MS Excel.
Process complicated mail merges, construct pivot tables for data analysis.
Generate 10,000 letters of recommendation for 100 applicants to over 1,000 judges.
Devise centralized mail out system to process applications over a 2-day period.
Experience
5-7 Years
Level
Executive
Education
Business Management
Assistant To The Dean Resume
Objective : Have 25+ years of experience in higher ed academic support and administration. Recently earned an M.Ed. in Higher Ed Administration from Northeastern which allowed for study and research into current issues in higher ed.
Skills : Microsoft Office, Planning, Handling Operations, Programming, Programming.
Description :
Scheduled appointments, responsible for maintaining calendar and daily schedule, screen telephone calls, take messages as needed, and greets visitors.
Screened mail, sorts, forwards as necessary and ensures follow-up; provides back-up information and composes responses to routine correspondence for the appropriate signatures.
Prepared and typed a variety of materials including correspondences of a general and confidential nature.
Prepared agendas, takes and transcribes notes from selected committees, and distributes final copies as needed.
Distributed and assisted assigned parking permits for guest lecturers and other VIPs.
Updated phone directory of faculty and staff every semester as needed; coordinates with office managers and distributes to persons of interest.
Updated college directories as needed; includes names, addresses, room numbers, birthdays, spouse names, phone numbers, etc.
Provided continuous information to current and retired faculty and advisory council.
Experience
2-5 Years
Level
Junior
Education
MS
Assistant To The Dean Resume
Objective : Experienced Staff Accountant with strong analytical skills and detail-oriented. Able to multitask in a fast-paced environment and make decisions with minimum supervision. A dependable person, fast learner, self-motivated, have the ability to handle stress and utilize time management techniques effectively.
Created, organized, and conducted faculty advisor training and new student orientations.
Controlled timesheets and inputs payroll for the academic department.
Maintained employment packages and assists in the hiring process of new faculty members and academic staff.
Distributed and processes student evaluations.
Ensured that class schedule is entered on the system.
Tracked class registration and preliminary, mid-term, and final rosters.
Coordinated, scheduled classes.
Evaluated teaching presentations and syllabi.
Planned, organized, and conducted new faculty training Submit daily weekly, and monthly reports.
Experience
2-5 Years
Level
Junior
Education
MBA in Human Resource Management
Assistant To The Dean Resume
Objective : Seeking to support the growth and profitability of an organization in a challenging position that encourages advancement rewards achievement, and helps grow and strengthen skills and knowledge.
Managed incoming and outgoing communications, a high level of confidentiality.
Prioritized workflow; follow through on issues in a timely manner.
Calendar management.
Arranged travel reservations and schedules.
Arranged internal and external meetings and logistics.
Represented executive at meetings and appropriate functions.
Prepared, reviewed, proofread, and summarized reports, correspondence, newsletters, and various documents.
Experience
0-2 Years
Level
Entry Level
Education
MS
Assistant To The Dean Resume
Headline : A highly organized and efficient team player with a reputation for integrity, dependability, and a strong work ethic. Seeks to secure a permanent part-time job in an administrative assistant or professional capacity.
Provided overall Administrative support to the Dean of the Graduate School of Social Work.
Managed all general inquiries to the Dean's Office.
Scheduled and managed his meetings and agendas; including travel arrangements and itinerary.
Managed student services and relations.
Prepared all ancillary materials representing the Dean's desk.
Worked directly with all internal finance, budget, accounts payable, and personnel offices.
Managed calendar, meetings, and travel plans for the Dean of the School of Psychology.
Correspondence with small, major, and potential donors.
Experience
5-7 Years
Level
Executive
Education
BS in Human Services
Assistant To The Dean Resume
Headline : Assistant To The Dean will be responsible for managing the day-to-day operations of the school, including students, faculty and staff, and maintaining the school’s reputation.
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