Construction Project Administrator Resume
Summary : As a Construction Project Administrator, tracked record of managing construction projects from inception to completion, coordinated project activities, managing budgets, and ensuring adherence to timelines and quality standards.
Skills : Organizational, Communication.
Description :
- Expertised in project administration to a dynamic construction team.
- Experienced in conducting quality inspections, ensuring compliance with building codes and safety regulations, and addressing quality issues to maintain high standards of construction quality.
- Drafted and edited all relevant project or development information, processed for party signatures, and entered all contracts, addendums, and change orders for land and shell development, tenant improvements, and major capital construction projects into PeopleSoft (accounting system).
- Reviewed and entered invoices into PeopleSoft, and reconciled contracts upon project completion.
- Assisted the program manager with budgeting; logged expenses and filed internal financial reports.
- Assisted in the development and delivery of project presentations.
- Scheduled meetings, conference calls, and project-related events with team members.
Experience
10+ Years
Level
Senior
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Summary : As a Construction Project Administrator, coordinated project activities, including scheduling, budgeting, and resource allocation, for residential and commercial construction projects, communicated project progress, timelines, and milestones to stakeholders, ensuring alignment with project goals and client expectations.
Skills : Attention to Detail, Time Management.
Description :
- Understood of construction processes, building codes, regulations, and industry standards to ensure compliance and quality control.
- Effectively interacted with project stakeholders, including clients, architects, engineers, contractors, subcontractors, and regulatory agencies.
- Worked collaboratively with internal teams and external partners to coordinate project activities, resolve issues, and achieve project goals.
- Managed project documentation, contracts, permits, drawings, specifications, and other project-related materials accurately and efficiently.
- Identified project risks, developed mitigation strategies, and addressed issues or challenges that arise during construction projects.
- Monitored project budgets, identified cost-saving opportunities, and ensured projects stay within budgetary constraints.
- Negotiated terms, processed payments, and ensured compliance with contractual obligations with subcontractors, vendors, and suppliers.
Experience
7-10 Years
Level
Management
Education
Bachelor of Science in Engineering
Construction Project Administrator Resume
Headline : As a Construction Project Administrator, prepared and maintained project documentation, including contracts, change orders, and progress reports, to ensure accuracy and compliance with regulations, collaborated with architects, engineers, contractors, and subcontractors to resolve project issues and ensure smooth project execution.
Skills : Problem-solving, Technical Proficiency.
Description :
- Developed project schedules, monitored progress, identified critical path activities, and proactively addressed schedule delays or conflicts.
- Collaborated with internal teams and external stakeholders to coordinate project activities, resolve issues, and ensure smooth project execution.
- Ensured compliance with OSHA and other safety regulationsimplementednt safety measures on construction sites, and promoted a culture of safety among project teams.
- Maintained positive relationships with clients, addressed client concerns or inquiries, and provided regular updates on project progress and milestones.
- Used construction project management software (Procore, PlanGrid) and other technology tools to streamline project workflows, track project data, and enhance communication and collaboration.
- Identified areas for process improvementimplementednt best practices contributed to the overall efficiency and effectiveness of construction project management processes.
- Planned, organized, and oversaw construction projects from initiation to completion, including scheduling, budgeting, resource allocation, and task coordination.
Experience
5-7 Years
Level
Executive
Education
Bachelor of Science in Engineering
Construction Project Administrator Resume
Objective : As a Construction Project Administrator, monitored project budgets and expenses, identifying cost-saving opportunities and ensuring projects stayed within budgetary constraints, conducted quality inspections, and ensured compliance with building codes, safety regulations, and industry standards.
Skills : Teamwork, Adaptability, Customer Service.
Description :
- Coordinated all aspects of construction projects, including scheduling, budgeting, resource allocation, and task assignment.
- Communicated effectively with project stakeholders, including clients, architects, engineers, contractors, subcontractors, and regulatory agencies, to ensure a clear understanding of project goals, timelines, and expectations.
- Prepared and maintained accurate project documentation, including contracts, change orders, progress reports, permits, drawings, specifications, and other relevant documents.
- Monitored project budgets, tracked expenses, identified cost-saving opportunities, and ensured projects stayed within budgetary constraints.
- Managed contracts with subcontractors, vendors, and suppliers, including negotiating terms, processing payments, and ensuring compliance with contractual obligations.
- Identified potential risks and developed mitigation strategies to minimize project disruptions and ensure project success.
- Monitored service delivery performance and provided written, detailed updates to the program manager.
Experience
2-5 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Headline : As a Construction Project Administrator, assisted contractors with the prequalification process and onboard new suppliers, reviewed and maintained contractor insurance files and solicit updates as required before payment.
Skills : Project management, Construction administration.
Description :
- Ensured costs are coded correctly on invoices and are in line with the contract budget allocation.
- Communicated with contractors and consultants to understand Prologis cost coding and coordinating with the Development Managers.
- Prepared reports, periodic accruals, and budget to actual based on contracted costs.
- Maintained the project filing directory in the cloud, ensuring that contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
- Prepared monthly expense reports and assist with travel arrangements and other administrative support requests for the team.
- Supported the overall teams’ project management, critical meeting schedules, jurisdictional deliverables, contracts.
- Built subcontracts, purchase orders, and professional services agreements (PSAs) derived from the scope of work provided by project management.
Experience
5-7 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Headline : As a Construction Project Administrator, ensured insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accurac, created subcontractor/supplier change orders, issue potential change items (PCIs), track change order status, and maintain documentation in CMiC and a shared folder
Skills : Microsoft Office Suite, Construction project software (Procore, PlanGrid).
Description :
- Assisted project management with pay applications, attend meetings, and identify potential challenges or inaccuracies
- Reviewed subcontractor payroll including verifying pay rates, classifications, fringe rates, payroll deduction documentation, and ensure weekly compliance with Certified Payroll
- Processed OCIP/ROCIP enrollment for subcontractors and complete monthly reporting
- Coordinated and participated in team meetings/activities
- Supported day-to-day clerical management with administrative staff
- Reported directly to the Director of Administration.
- Prepared and assisted with pre-construction activities such as solicitation of bids.
Experience
5-7 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Objective : As a Construction Project Administrator, obtained all documents required for project start-up (building permits, city business licenses), utilized AIA billing documents (G702 and G703) for customer billing monthly according to contract requirements.
Skills : Quality assurance and control, Building codes and regulations.
Description :
- Created and issued subcontracts via DocuSign and tracks for return.
- Ensured contracts, insurance and required bonds are current and received prior to subcontractor performing any work.
- Collected and process subcontractor payment applications and all supporting documents.
- Entered all project invoices into Sage Paperless on a weekly basis.
- Collected and submited all required close-out documents.
- Produced, collected, organized, managed, and distributed a variety of Project Documentation.
- Estimated and Bided documentation will include preparation of Proposal/Quote documents, completing Owner Bid documents and producing supporting reports as needed, along with input and updating of Bid Program data for submittal.
Experience
2-5 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Objective : As a Construction Project Administrator, posted Bid activities will include updating Pipeline and distributing bid tracking-results worksheet to appropriate personnel in a timely manner, assisted estimators with project setup documentation and distribution during project hand-off to accounting and construction personnel.
Skills : Communicational Skills, Collaboration.
Description :
- Assisted construction managers with running and distributing various ViewPoint, Tableau, or Scorecard cost and production reports for review daily or as required.
- Assisted in the collection and preparation of weekly and month-to-date or month-ending Construction and Asphalt LOB’s Safety, Production, and Performance results.
- Supported other administrative personnel with construction activity as needed.
- Fulfilled information requests from auditors, both internal and external.
- Reviewed owner contracts and became familiar with the terms and conditions and billing requirements.
- Utilized CRM and accounting software to set up and manage commercial construction projects.
- Supported project and field managers in processing of project documents, including project billings using AIA format and managing project costs.
Experience
2-5 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Headline : As a Construction Project Administrator, reviewed project and contract documents, managed project cash flow including cash receipts and collections, including retainage, maintained lien waiver compliance.
Skills : Budgeting and cost control, Contract management.
Description :
- Coded and processed project vendor invoices, assisted with customer prequalification process.
- Assisted team members with accounting projects as needed.
- Supported admin team with incoming calls for multiple offices.
- Provided administrative support to enforce specified procedures at the federal facility.
- Organized and maintained project files, including drawings, design documents, and inspection reports.
- Tracked project-issued permits, certificates, and inspection reports using designed software.
- Attended meetings; prepared and distributed meeting minutes for client meetings and stakeholder engagements.
Experience
5-7 Years
Level
Executive
Education
Bachelor of Science in Construction Management
Construction Project Administrator Resume
Headline : As a Construction Project Administrator, supported Program Manager in the preparation and issuance of project status reports on a weekly basis and as required to the client, prepared Gantt charts to include project timelines, milestones, and tasks.
Skills : Project Management, Communicational Skills.
Description :
- Prepared briefings and/or final reports for quarterly visual inspections conducted; assisted in the scheduling of inspections.
- Prepared reports related to OSHA inspections conducted.
- Prepared Status Reports of all projects on a weekly basis.
- Supported Program Manager in the preparation of monthly program status reports for client review, per client specificatioins and requirements.
- Ensured the accuracy and completeness of the client's directory and subject matter experts list.
- Supported the Program Manager in the design and development of program performance overview presentation to the client at specified intervals.
- Assisted Program Manager in identifying and monitoring timelines, milestones, and deliverables to contribute to effective project planning.
Experience
5-7 Years
Level
Executive
Education
Bachelor of Science in Construction Management
