Under the general supervision of the Principal, an Elementary School Secretary performs a variety of clerical and secretarial tasks. The job duties commonly listed on the Elementary School Secretary Resume are – supporting the principal with routine administrative and clerical details, maintaining attendance records, acting as a liaison between the staff and the principal; word processing agenda, minutes, and school plans, and general correspondence; maintaining a high level of confidential records and reports; processing and instructing substitute teachers regarding school programs and procedures, maintaining staff absentee records, collecting all relevant absentee records, and reviewing employee timesheets and submitting the same to the payroll department.
While the duties tend to vary based on the school setting, the needed skills are common and include the following – experience in secretarial and clerical procedures, proficiency in a variety of current technologies and office software, accurate word processing and keyboarding skills, the ability to relate to students with respect and compassion, and knowledge of maintaining effective working relationships with administrators, teachers, parents, and staff members. A degree in school administration can be useful, though not mandatory.
Summary : To acquire a challenging Elementary School Secretary position that will allow me to display one or more of my many skills, training, and previous employment experience and possible opportunities for advancement, Knowledged of basic School District work policies and guidelines; knowledge of departmental practices and procedures.
Skills : General Office , Receptionist, Multi-line Phone System, Word, Excel, Outlook Email And Scheduling, Data Entry, Fax And Copy Machine Use.
Description :
Greeted students, parents, visitors and school staff with warmth and a smile every morning! Answered multi line phone, clerical support to Principal, teaching staff as well as parent organization groups.
Maintained student attendance records and reported this data to the district office as well as the State of WI DPI.
In charged of the Free and Reduced School Lunch Program made available through the Federal Government.
Approved or denied family applications depending on the income eligibility and the federal family income guidelines.
Reported this data to the State of WI as well as the US Dept.
Maintained student Immunization records as well as reported this data to County Health Dept., and District Attorney Office.
Made copies, faxes, ordered limited medical supplies for sick room as well as monitored diabetes students when they needed to come in for their insulin injections.
Experience
7-10 Years
Level
Management
Education
BA
Elementary School Secretary Resume
Summary : Elementary School Secretary is Serving as receptionist to everyone entering building, Answering phones and takes messages,Typing and duplicates materials as directed by the Principal, and also Assisting Principal in recording, sorting and distributing all general supplies, textbooks, paper, etc.
Skills : Data Entry, Microsoft Office: Word, Excel, PowerPoint, 90+ wpm on Computer.
Description :
Greeted guest, parents and students.
Handled extensive telephone calls and answering multi-phone lines.
Maintained log of medication administered to students.
Collected, deposited and recorded money for the school activities.
Managed and kept accurate daily attendance of students, weekly and quarterly reports.
Maintained all files, health cards, cumulative records and other prepared correspondence.
Completed weekly reported of faculty and staff attendance.
Experience
10+ Years
Level
Senior
Education
BS In Elementary Education
Elementary School Secretary Resume
Objective : Elementary School Secretary with 4+ years of experience in Assisting in preparation of the school budget, Counting and depositing all money received by the school, Assisting in preparation of local, state and federal reports,& Attending appropriate staff development programs and continues training in technology.
Skills : Power Point, Nursing, MS Office, Scheduling.
Description :
Prepared and maintained ASB budget.
Provided secretarial support to the principal and teaching staff.
Registered new students and maintained records on the entry, attendance and withdrawal of students.
Produced census reports for the school district using WSIPC software.
Composed, formatted and edited weekly school newspaper using Adobe PageMaker or Microsoft Publisher.
Oversaw the field trip process.
Treated injured or sick students in the absence of the school nurse.
Experience
2-5 Years
Level
Executive
Education
Associate Of Applied Science
Elementary School Secretary Resume
Summary : Elementary School Secretary with 7 years of experience in Sorting and distributing the mail, Maintaining files for memos, communications, updates cum files, etc; monitoring privacy act records, Contacting parents of absent students, Preparing supply/teacher purchase orders, obtaining Principals signature.
Created spreadsheets for tracking expenses, receipts and beginning and ending balance for budgeting purposes.
Wrote up and designed monthly newsletter using desk top publishing.
Tracked and recorded personnel attendance for payroll and personnel files.
Submitted quarterly reports for state attendance reports.
Entered all student information and handled daily emergences including the administration of medications to students.
Maintained building usage calendar.
Experience
7-10 Years
Level
Management
Education
GED
Elementary School Secretary Resume
Headline : Elementary School Secretary with 6 years of experience in Answering and screening telephone requests and complaints from parents, students, and Central offices, Enrolling new students, Keeping student records/files up-to-date, Withdraws student records and forwards same to new schools, Completing fall/spring enrollment.
Skills : Strong Organizational ; Fluent In Word, Excel And Powerpoint As Well As Mac Programs; Excellent Verbal And Written Communication .
Description :
Maintained records for the school utilizing Intranet and Office applications, electronic files and paper files.
Managed and maintained the instructional supply fund and the principal's fund.
Submitted requisitions and checked incoming purchases, monitoring needed office and building supplies.
Managed calendars.
Made a variety of flyers, memos, spreadsheets and business letters utilizing Microsoft Word and Microsoft Excel.
Supervised high school intern.
Responsible for school payroll information and records.
Experience
5-7 Years
Level
Executive
Education
GED
Elementary School Secretary Resume
Headline : Elementary School Secretary with 5 years of experience in Preparing and maintaining up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports, Receiving and giving messages to teachers and principals, Making telephone calls for teachers and principals at their request, Receiving and screening visitors and telephone calls, Typing and distributing reports, letters, forms, lists, newsletters, memorandum, agenda, schedules, and/or other documents.
Skills : Clerical, Managing, Scheduling.
Description :
Communicated with parents regarding school activities.
Assisted school principal as needed.
Reported student attendance to Administration Building.
Administered medication to students as needed.
Kept teacher attendance and reported absentees to Administration Building.
Completed beginning and end of year correspondence.
Arranged meetings, teacher parent conferences, orientations and schedules.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Elementary School Secretary Resume
Headline : Elementary School Secretary with 4 years of experience in Operating and maintaining standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment, Receiving, sorting, and distributing mail, Handling those items of a general nature.
Skills : Developing, Recording, Reporting.
Description :
Responsible for monthly calendar posted on Website.
Generated correspondence, memos, agendas, reports, forms, manuals and other relevant materials appropriate to assigned department.
Provided administrative assistance to various personnel and faculty, students, parents and vendors as needed.
Maintained and verified accuracy of various departmental reports and databases; files various documents and records as instructed by departmental guidelines.
Retrieved files upon request.
Filed correspondence, reports, records and materials according to appropriate departmental guidelines; disseminates information as necessary.
Received telephone inquiries, ascertaining the nature of the call, screens, and directs to the appropriate department.
Experience
5-7 Years
Level
Executive
Education
MS
Elementary School Secretary Resume
Objective : Elementary School Secretary with 3 years of experience in Assisting with the preparation of instructional requests, tests, and other such materials as assigned, Maintaining strict confidentiality with respect to handling student record/personal data, Signing students in and out of school. Issues tardy passes and keeps absentee/tardy records.
Skills : Recording, Communicating, Documenting
Description :
Greeted and directed visitors, as and when appropriate.
Received, sorted, delivered and submitted daily internal and external mail.
Prepared and mails acknowledgements or letters in response to routine inquiries in accordance with departmental policies and procedures.
Assisted with special projects and researches information as directed.
Sorted, and/or stapled documents, as requested; may type labels, envelopes, and/or routine forms.
May opened, sorted, date, stamped, and distributed incoming/outgoing mail; may sort documents and stuff envelopes for mass mailings as directed.
Communicated with other departments and public agencies for the dissemination of information.
Experience
2-5 Years
Level
Executive
Education
G.E.D
Elementary School Secretary Resume
Objective : Elementary School Secretary with 2 years of experience in Serving as a receptionist for school visitors, refers visitors to teachers or Principal and delivers messages; Distributing incoming mail; Processing a variety of student and school administrative information and data using remote terminals.
Skills : Teaching, Interpersonal Skills, Data Modeling.
Description :
Understood and followed written and oral instructions.
Performed basic computer operations, i.e., data entry, word processing and records retrieval.
Accessed, operated and maintained various software applications.
Read, updated and maintained various records and files.
Thorough knowledge-d of business English and spelling; ability to perform basic math.
Clearly communicated information both verbally and in writing.
Prepared routine documents and compose business letters and memoranda.
Experience
2-5 Years
Level
Executive
Education
MS
Elementary School Secretary Resume
Headline : Elementary School Secretary is Personally hearing and handling routine complaints and minor problems; Interviewing parents and pupils to secure information for enrolment purposes; Contacting parents regarding student absences or illness at school; Administering first aid to ill students.
Skills : Communication Skills, Climbing, MS Office.
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