Executive Legal Secretary Resume Samples

An Executive Legal Secretary undertakes a variety of administrative and clerical tasks. Working under the supervision of a senior Attorney, these secretaries provide support and handle all assigned legal cases. A professional Executive Legal Secretary Resume includes the following tasks – providing administrative support to lawyers; communicating with witnesses, clients, and partners; greeting visitors and performing initial screening of clients; attending trials and typing minutes; writing case briefs and synopses of depositions and contracts; conducting statistical research; sourcing and verifying legal documents; and providing timely reminders.

Apart from proven work experience, the following skills are required – knowledge of the constitution, legal terminology, regulations and court systems; familiarity with MS Office and the ability to work with legal technology; and working knowledge of litigation management software system. A degree and a legal secretary certification are needed to work this capacity.

Executive Legal Secretary Resume example

Executive Legal Secretary Resume

Headline : Seeking to obtain a position where one can effectively utilize leadership and educational training. To composes and type letters, memoranda, and basic reports, utilizing word processing software.

Skills : Microsoft Office, Financial Analysis, Proofread.

Description :

    1. Prepared training material provided to be used as a model to complete various administrative tasks for the Legal Division.
    2. Managed and counseled policy areas of responsibility special interest, viewpoints in solving procedural and management problems.
    3. Responded to inquiring phone calls visits from outside counsel and other state local and federal agencies; ensured that inquiries are routed to appropriate personnel.
    4. Established conference calls using divisional assigned phone numbers.
    5. Researched, compiled, and summarized factual background material for reports and files used to facilitate the managing and deputy counsel handling of correspondence meetings or conferences.
    6. Composed edit and reviewed all correspondence for clarity format and completeness while ensuring compliance guidelines and procedures are followed.
    7. Maintained electronic and paper records in accordance with agency guidelines.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BBM in Management


Executive Legal Secretary Resume

Summary : Executive Legal Secretary with more than 29 years of experience in a fast-paced law firm. Seeking to achieve a role that matches the profile and supports sustainability to drive the company's strategic synergies.

Skills : Document Production, Calendar Management, Secretarial Support.

Description :

    1. Provided full administrative support to the managing partner of the firm.
    2. Answered telephones giving information to callers, taking messages, or transferring to appropriate individuals.
    3. Reserved conference room(s) and ordered setups needed for meetings or depositions.
    4. Opened, read, routed, and distributed incoming mail or other materials.
    5. Transcribed dictated emails, memos, letters, pleadings.
    6. Conducted internet searches to find needed information.
    7. Input attorney daily time entries, track and send monthly client billing statements.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma in Arts


Executive Legal Secretary Resume

Summary : Focused Legal Secretary who leverages polished communication skills and technical aptitude. Exhibits advanced knowledge of legal terminology and proper law office protocols.

Skills : Microsoft Office 2010, Interpersonal Skills, Attention To Detail, CRM.

Description :

    1. Created detailed expense reports and requests for capital expenditures.
    2. Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
    3. Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
    4. Directed guests and routed deliveries and courier services.
    5. Answered and managed incoming and outgoing calls while recording accurate messages.
    6. Opened and properly distributed incoming mail.
    7. Obtained signatures for financial documents and internal and external invoices.
    8. Transcribed legal documents and phone conversations.
    9. Obtained signatures from attorneys for legal documents.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS in Science

Executive Legal Secretary Resume

Summary : An energetic, highly motivated professional with more than twenty years of experience in a legal and administrative environment. Ability to be detail-oriented and perform as a team player are major strengths.

Skills : Legal Research, Inventory Management, Contract Negotiations, Event Planning, Travel Research, Policies, And Procedures.

Description :

    1. Performed secretarial and administrative duties for the most senior Managing Partner of the mid-size law firm.
    2. Maintained/managed attorney's e-mails.
    3. Guided, directed, and lead the daily work of back-up Secretary.
    4. Responsible for training back-up secretaries.
    5. Maintained daily contact with clients, writing correspondence to clients, attorneys, and adjusters.
    6. Managed all administrative activities of the International Legal Department.
    7. Edited and prepared for final copy, affidavits, summons, complaints, briefings, motion for summary judgments, pre-hearing memorandums.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma in History

Executive Legal Secretary Resume

Summary : Executive Legal Secretary with 12+ years of experience. A strong proponent of utilizing human capital and technological resources to achieve maximum client satisfaction and generate revenue increase.

Skills : Microsoft Office - Excel, PowerPoint, O365, SAP, Concur, Analytical, Problem Solving Skills.

Description :

    1. Assisted with preparation of material for the Board of Directors and administrative committee meetings.
    2. Maintained corporate minutes for the company and subsidiaries, including resolutions and unanimous consents of shareholders.
    3. Coordinated employee's garnishments and tax levies.
    4. Prepared documents for the company's name change with the appropriate Secretary of State.
    5. Assisted with the preparation and filing of SEC Forms 3, 4, and 5 on behalf of officers and directors.
    6. Collected minutes for the parent company and various subsidiaries for outside auditors in connection with quarterly and annual audits.
    7. Maintained company and subsidiary records.
    8. Coordinated personal injury litigation and assisted with the discovery process.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Law Associate

Executive Legal Secretary Resume

Headline : Seeking to obtain continuing full-time employment in a management position or in a position that allows for growth in a managerial career. To participate in the efficient operation of the assigned area by performing a wide variety of legal secretarial and support duties in order to relieve the attorneys and staff of a variety of procedural details.

Skills : Customer Service, Time Management.

Description :

    1. Provided executive legal support during the transition period to ensure proper execution of client files and records during the transfer from a previous law firm.
    2. Responsible for managing all front office duties, including, calendar inquiries and screening calls.
    3. Assisted Partner in building corporate "legal teams" by screening resumes.
    4. Composed client audit response letters, engagement letters, file transfer letters, and draft client board minutes.
    5. Assisted corporate paralegal to ensure clients adhere to SEC guidelines on Securities and Corporate governance.
    6. Set-up timelines for merger & acquisition deals.
    7. Developed the filing system of new client files to align with the company's record and accounting data systems.
    8. Executed daily time entry or partner, prepared monthly client billing statements, and processed billing letters.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BBM in Management

Executive Legal Secretary Resume

Summary : An experienced Executive Legal Secretary with outstanding time management skills. Self-starter with a positive, can-do attitude who is driven to learn, improve, and succeed. To maintains completed contract files and other legal-related files in the File Room.

Skills : Effective Communicator, Word Processing.

Description :

    1. Provided executive administrative support to legal attorneys, paralegal, private investigators & Justice Bail Bonds.
    2. Interviewed clientele, provided guidance, and follow up with complex situations.
    3. Coordinated with paralegal and attorney to conduct effective investigations.
    4. Maintained knowledge of legal requirements to ensure regulatory State and Federal compliance.
    5. Scheduled hearings, prepared legal documents, docket, and maintained court diaries.
    6. Quickly and efficiently responded and made decisions to crisis circumstances.
    7. Prepared & processed legal documents such as summonses, subpoenas, appeals, motions, and pre-trials.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
MBA in Management

Executive Legal Secretary Resume

Headline : Seeking to obtain continuing full-time employment in a management position or in a position that allows for growth in a managerial career.

Skills : Customer Service, Time Management, General Administration, MS Office.

Description :

    1. Provided executive legal support during the transition period to ensure proper execution of client files and records during the transfer from a previous law firm.
    2. Responsible for managing all front office duties, including, calendar inquiries and screening calls.
    3. Assisted Partner in building corporate "legal teams" by screening resumes.
    4. Composed client audit response letters, engagement letters, file transfer letters, and draft client board minutes.
    5. Assisted corporate paralegal to ensure clients adhere to SEC guidelines on Securities and Corporate governance.
    6. Set-up timelines for merger & acquisition deals.
    7. Developed the filing system of new client files to align with the company's record and accounting data systems.
    8. Executed daily time entry or partner, prepared monthly client billing statements, and processed billing letters.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BBM in Management

Executive Legal Secretary Resume

Headline : Executive Legal Secretary with 6+ years of experience is seeking a position where acquired knowledge and experience will be utilized with a well-established company.

Skills : Microsoft Office, Quickbooks, Accounting, Interpersonal Skills.

Description :

    1. Assigned to established and prominent law firm to provide assistance to the Chair of Appellate Practice and a senior attorney.
    2. Prepared and proofread legal documents and correspondence.
    3. Maintained the schedule of court appearances, filing actions, and client meetings.
    4. Performed legal research for appropriate citations.
    5. Entered time and reconciled travel expenses.
    6. Utilized style formatting for correspondence and documents.
    7. Revised, and reviewed letters, summons, and complaints, memorandums, briefs, motions, agreements.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
MBA in Human Resource

Executive Legal Secretary Resume

Summary : Highly organized, results-oriented, and self-motivated Legal Assistant; over 17 years of large law firm and legal department experience; cope with demanding workloads and multi-task on a continual basis.

Skills : Microsoft Office, Project Management, Excellent Communication Skills.

Description :

    1. Assisted the sole proprietor in all stages of trial preparation, correspond with attorneys, legal assistants, support staff and direct client contact, 
    2. Prepared and filed pleadings and discovery documents under attorney supervision, and legal research duties.
    3. Attended construction defect site inspections and related status conferences.
    4. Recruited and interviewed candidates for legal positions.
    5. Maintained hundreds of client files and medical records.
    6. Responsible for calendaring and coordinating video conferences, teleconferences, and in-house conferences.
    7. Prepared plans for correction, pleadings, voluminous discovery, deposition, and trial coordination, and electronic filing.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate in History