Legal Billing Specialist Resume Samples

Description :

1. Generated invoices from paralegal and attorney time entries.
2. Assisted with training on new or modified software applications used by the department.
3. Reviewed all incoming documents for proper format, and content, prior to processing and ensured that they were routed correctly within the organization.
4. Prepared invoices for distribution in a timely and correct manner.
5. Ensured invoices were sent timely in line with client agreements and firm policies.
6. Ensured the law firm and the clients were paid what was owed on judgments.
7. Updated reporting on anticipated payments for management.

Experience

10+ Years

Level

Senior

Education

Associate's Degree In Accounting

Description :

1. Kept accurate records in accordance with company standards.
2. Communicated with management the status of all billing matters clearly and concisely.
3. Produced accurate and timely client billing by collaborating with attorneys and legal assistants.
4. Generated new pre-bills upon request and resolved billing inquiries.
5. Processed pre-bills and edited finalized timecards upon request to create invoices.
6. Reviewed and validated invoices for billing, and submitted electronic bills.
7. Generated invoice copies as needed for attorneys and legal assistants.

Experience

7-10 Years

Level

Management

Education

Associate's Degree In Finance

Description :

1. Maintained and processed electronic bills via a variety of client applications as requested, Including transaction validation, bill transfer, and documentation.
2. Set up and maintained special client rate tables and bill formats as requested by attorneys.
3. Reviewed and processed unbilled write-offs.
4. Interfaced with client billing applications via the Internet or other file transfer methods as required by client.
5. Assisted attorneys and secretaries with billing problems, and reported client inquiries as needed.
6. Ran proformas on a monthly basis and as needed.
7. Supported implementation of billing functionality in the new 3E ERP system. Includes data conversion validation, testing system processes, data cleanup projects, and supporting other billers as they participate in this project.

Experience

2-5 Years

Level

Executive

Education

Associate's Degree In Business

Description :

1. Created monthly billing reports to ensure accuracy and completeness.
2. Coordinated with attorneys and clients to resolve billing discrepancies or disputes.
3. Inputted billable hours and expenses into the accounting system.
4. Managed and maintained billing records and files.
5. Assisted with follow-ups on unpaid or overdue invoices.
6. Collaborated with other departments such as finance and administrative staff to ensure efficient billing processes.
7. Handled incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information, and many other billing-related questions.

Experience

0-2 Years

Level

Junior

Education

Bachelor's Degree In Accounting

Description :

1. Managed all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and matters as assigned.
2. Configured and maintained electronic billing profiles with any assigned e-billing vendors.
3. Monitored Accounts Receivable (AR) and unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices.
4. Consulted with attorneys, and legal administrative assistants and utilized all of the functionality in the firm’s billing systems to identify solutions and best practices for meeting client billing requirements.
5. Built, maintained, and delivered professional customer service and maintained positive working relationships with all internal and external contacts.
6. Issued invoices to billing attorneys for initial review on a monthly basis.
7. Amend invoices with guidance from billing attorneys and finalize for distribution.

Experience

7-10 Years

Level

Consultant

Education

Bachelor's Degree In Finance

Description :

1. Worked with the client’s accounting department to resolve any billing inquiries.
2. Ran accounts receivable reports to keep track of past due accounts and follow up on payments.
3. Applied incoming payments to the correct accounts and kept accurate financial records.
4. Reviewed and analyzed invoices to ensure accuracy and adherence to guidelines and client requirements.
5. Confered with outside counsel billing personnel to address billing issues, questions, and appeals.
6. Assisted Office of General Counsel (OGC) team members with Legal Tracker matter administration and training of OAG staff, where appropriate.
7. Processed timekeeper requests and maintained electronic files for outside counsel matters.

Experience

10+ Years

Level

Senior

Education

Bachelor's Degree In Business

Description :

1. Provided logistical support as needed for the public procurement process, including but not limited to, the issuance of engagement letters and amendments.
2. Maintained and updated appropriate systems with accurate client and matter information, including client rate agreements.
3. Ensured the integrity and accuracy of billing data, including rates, time entries, and billing codes.
4. Stay updated on industry best practices and technological advancements in legal billing software to enhance efficiency and effectiveness.
5. Generated and prepared regular financial reports related to billing activities and provided them to OGC staff.
6. Conducted financial analysis and provided insights and recommendations to management regarding billing trends, collections, and profitability.
7. Ensured compliance with client billing guidelines, regulatory requirements, and internal policies and procedures.

Experience

2-5 Years

Level

Executive

Education

Associate's Degree In Accounting

Description :

1. Maintained accurate and organized billing documentation, including client engagement letters, rate agreements, and billing instructions.
2. Assisted in the preparation of audit requests and provide necessary documentation and support during audits or compliance reviews.
3. Collaborated with attorneys, support staff, and clients to address billing-related inquiries and resolve any billing disputes or issues.
4. Effectively communicated billing policies, procedures, and guidelines to internal stakeholders, promoting compliance and understanding.
5. Provided training and guidance to attorneys and staff on proper time entry and billing practices.
6. Edited prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
7. Printed drafts and/or finals of computerized invoices and forward to attorneys for further edits.

Experience

7-10 Years

Level

Management

Education

Bachelor's Degree In Accounting

Description :

1. Updated invoices to the accounting system at the end of the day for invoices mailed to clients.
2. Entered any exemption to billing necessary before the billing cutoff date.
3. Obtained several levels of approvals for write-offs and monthly exemptions from billing.
4. Maintained client alternate rate agreements in a computer system.
5. Provided attorneys and secretaries with requested billing statistics in Excel format.
6. Submitted, processed, and tracked invoices as well as resolved billing issues via electronic and web-based billing.
7. Responsible for client-related vendor payment requests, accounts receivable follow-up, and problem resolution.

Experience

7-10 Years

Level

Consultant

Education

Bachelor's Degree In Finance

Description :

1. Prepared, sent, processed, and tracked billing payments for attorneys
2. Responded to customer inquiries and resolved issues as needed
3. Kept accurate records in the system and made updates to customer info as needed
4. Followed up with customers concerning payment issues or missed or late payments
5. Processed and reviewed invoices for accuracy, completeness, and adherence to company policies and procedures.
6. Provided support in the development of new billing processes as well as enhancements to existing ones.
7. Reviewed invoices to ensure that all charges were appropriate before submitting them to the client

Experience

0-2 Years

Level

Junior

Education

Associate's Degree In Accounting